7.5 Documented information
Create, update and control documented information required by the standard, including version, access and retention control.
What this clause is about
Create, control and keep the documents and records the system needs, so the right version is available and records are protected.
Questions auditors ask
- How do you stop old versions being used?
- How long are records kept?
- Who approves documents?
Evidence to keep on a UAE site
- Document register with revision numbers
- Approval and review records
- Record retention rules
Written in plain language by Site Safety UAE — not the official wording of the standard.
How Site Safety UAE covers this clause
- Evidence vault
Private, access-controlled storage with signed download links.
Documents & Compliance - Document version control
Version dates, review cadence and expiry reminders.
Documents & Compliance
Audit evidence to have ready
- Document register
- Version history
- Access controls
- Document register export (title, revision, owner, review date)
- Approved current revisions of controlled documents
- Evidence of access control / obsolete document handling
Where to find it: Dashboard → Overview tab → Documents. Uploads are stored privately and shared through expiring signed links only.
Open HSE Operations dashboardGuidance only — clause text is paraphrased and certification decisions rest with your certification body.
Next step
Turn this into evidence you can hand over
Map every ISO 45001 clause to the record that proves it, and close the gaps before your certification body arrives.
- Built around UAE authoritiesADOSH-SF, Trakhees, DM, DCD, MOIAT and ISO 45001 structures.
- Usable the same dayTemplates and registers are pre-filled with your company details.
- Evidence, not just formsEvery record carries dates, signatures and an export you can hand over.