5.3 Roles, responsibilities and authorities
Assign and communicate responsibilities and authorities for relevant roles within the OH&S system.
What this clause is about
Everyone knows their safety role, responsibility and authority, and these are assigned and communicated at every level.
Questions auditors ask
- Who is responsible for the system reporting to top management?
- Do supervisors know their safety duties?
- Where are responsibilities written down?
Evidence to keep on a UAE site
- Organisation chart with HSE roles
- Job descriptions with safety duties
- Appointment letters (HSE manager, first aiders, fire wardens)
- Competency matrix
Written in plain language by Site Safety UAE — not the official wording of the standard.
How Site Safety UAE covers this clause
- Org chart & role permissions
Defines who holds which HSE authority on each site.
People, Training & Subcontractors - Permit approval workflow
Enforces role-based approval steps for high-risk work.
Permits & High-Risk Work
Audit evidence to have ready
- Org chart
- Role descriptions
- Permit approver matrix
- Signed PTW with all approval steps completed
- Supporting certificates (isolation, gas test, lifting plan, night-work approval)
- Permit close-out / hand-back signature
Where to find it: Dashboard → Overview tab → Permits register. Use Signed package to export the SHA-256 fingerprinted PDF bundle.
Open HSE Operations dashboardGuidance only — clause text is paraphrased and certification decisions rest with your certification body.
Next step
Turn this into evidence you can hand over
Map every ISO 45001 clause to the record that proves it, and close the gaps before your certification body arrives.
- Built around UAE authoritiesADOSH-SF, Trakhees, DM, DCD, MOIAT and ISO 45001 structures.
- Usable the same dayTemplates and registers are pre-filled with your company details.
- Evidence, not just formsEvery record carries dates, signatures and an export you can hand over.