Daily safety reporting
What to report in a daily safety submission
Every item a UAE construction site may be asked to submit in a daily safety report — manpower, worker-hours, permits, inspections, observations, near misses, incidents, PPE violations, stop-work events and more — with a plain definition of what counts and what does not.
Your client or consultant decides which of these items you submit and how often — daily, weekly or monthly. Only the items they switch on appear on your submission link.
The reporting items, one by one
Each item below shows what it means, what to count towards it, and what to leave out, so two contractors on the same site report the same thing the same way.
- 1
Manpower on site
The number of people who worked on site during the reporting day.
Count: Everyone who passed through the gate to work: your own workers, staff and supervisors.
Do not count: Visitors, inspectors and delivery drivers who did not carry out work.
- 2
Worker-hours
Total hours actually worked on site by all those people that day.
Count: Productive and supervisory hours on site, including overtime.
Do not count: Travel time, rest breaks, and hours worked off site.
- 3
Inductions delivered
New people given the site induction before starting work.
Count: First-time inductions and re-inductions after a long absence.
Do not count: Toolbox talks and refresher training, which are reported separately.
- 4
Toolbox talks
Short pre-task safety briefings delivered to work crews.
Count: Each talk delivered, with the topic and attendance recorded.
Do not count: Formal classroom training and inductions.
- 5
Permits issued
Permits to work opened and signed off as valid for the day.
Count: New permits issued and permits revalidated for that day's work.
Do not count: Permits drafted but never authorised.
- 6
Inspections completed
Planned site, equipment or activity inspections carried out and recorded.
Count: Completed inspections with a written record, including third-party inspections.
Do not count: Informal walk-rounds with no record, and inspections still in progress.
- 7
Observations raised and closed
Unsafe acts or conditions noticed, and how many were put right.
Count: Every observation logged that day, and every one verified closed that day.
Do not count: Items raised verbally with no record.
- 8
Near misses
An event that could have caused injury or damage but did not.
Count: Dropped objects with no one beneath, slips with no injury, contact avoided.
Do not count: Events that caused any injury or damage — those are incidents.
- 9
First aid cases
Minor injuries treated on site with first aid only.
Count: Cuts, grazes, heat cramps and similar treated at the clinic or by a first aider.
Do not count: Anyone sent to hospital or unable to return to normal duties.
- 10
Recordable and lost-time incidents
Injuries requiring more than first aid (recordable), and those where the person could not return to their next shift (lost time).
Count: Medical treatment cases, restricted work, lost-time injuries and fatalities.
Do not count: First aid only cases and near misses.
- 11
PPE violations
Recorded breaches of the site's personal protective equipment rules.
Count: Each person found without the required PPE and formally recorded.
Do not count: General reminders given during a toolbox talk.
- 12
Stop-work events
Occasions where work was halted on safety grounds.
Count: Stop-work authority used by anyone, and suspensions ordered by the client or authority.
Do not count: Stoppages for weather, materials or programme reasons unrelated to safety.
- 13
Weather and heat stress
Conditions on the day and compliance with the summer midday break.
Count: Temperature and humidity band, heat index actions taken, midday break observed.
Do not count: Forecasts for other days.
- 14
Highlights
What went well that day and is worth the client knowing.
Count: Good catches, milestones reached safely, recognitions given.
Do not count: Commercial or programme claims.
- 15
Concerns and escalations
Issues the client or consultant needs to act on.
Count: Unresolved hazards, access problems, resource shortfalls, repeat findings.
Do not count: Items already closed the same day.
- 16
Photographic evidence
Site photographs attached to the day's report.
Count: Dated photos of the work areas, findings and controls in place.
Do not count: Photographs identifying individuals without their agreement.
- 17
Permit register extract
The list of all permits open on the site for the period.
Count: Permit number, activity, location, validity and status.
Do not count: Permits belonging to another contractor unless you hold them.
- 18
Training matrix update
Who holds which competency and when it expires.
Count: Third-party certificates, licences and internal competencies with expiry dates.
Do not count: Personal data beyond name, trade and certificate details.
- 19
KPI summary
The period's headline safety figures and rates.
Count: Worker-hours, injury rates, inspection completion and leading indicators.
Do not count: Estimated figures — report only what you have recorded.
- 20
Corrective action status
Progress on corrective and preventive actions assigned to you.
Count: Actions open, closed in the period, and any now overdue.
Do not count: Actions belonging to another party.
How a submission reaches the client
- The client or consultant switches on the items they want and sets the frequency.
- Each contractor and subcontractor receives its own private submission link — no account needed.
- The figures are entered once per site per day and cannot be overwritten by others.
- The site’s monthly totals, targets and leading indicator charts update from those submissions straight away.
Common questions
- Who submits a daily safety report?
- The main contractor, each subcontractor and the site's own HSE team. Each party submits its own figures through its own link, so the same day can carry several submissions for one site.
- Do I have to report every item on this page?
- No. The client or consultant switches on the items they want and sets each one to daily, weekly or monthly. Only the items they select appear on your submission form.
- What is the difference between a near miss and a first aid case?
- A near miss caused no injury or damage at all. A first aid case is a minor injury treated on site with first aid only. Anything needing more than first aid is a recordable incident.
- Do I need an account to submit?
- No. Each contractor and subcontractor is given a private submission link that opens the form directly. The link can be switched off or reissued at any time by the party that issued it.
- What if I do not have a figure for an item?
- Enter zero only when the true figure is zero. If a figure is not recorded, say so in the concerns box rather than estimating it.
Reporting on a project with us?
Use the submission link your main contractor or consultant sent you. Clients and project teams sign in to see the figures as they arrive.
Next step
Turn this into evidence you can hand over
Replace scattered spreadsheets and WhatsApp threads with one HSE operations system built around UAE authority expectations.
- Built around UAE authoritiesADOSH-SF, Trakhees, DM, DCD, MOIAT and ISO 45001 structures.
- Usable the same dayTemplates and registers are pre-filled with your company details.
- Evidence, not just formsEvery record carries dates, signatures and an export you can hand over.