Emirate compliance dashboard

Authorities in Dubai: Dubai Municipality, Dubai Civil Defence, MOHRE, Trakhees (in free-zone jurisdictions), RTA

• Signed OSH policy and organisation chart with named duty holdersCurrent policy signed by the most senior person in the entity, with an organisation chart showing who carries each OSH duty on this project.Next review

  Owner

  Entity top management

  Classification

  Legal requirement

  Review trigger

  Change of senior management, project or entity restructure, annual review

  UAE Government: UAE Legislation portal — federal laws and decree-lawsMOHRE: Ministry of Human Resources and EmiratisationADPHC / ADOSH-SF: ADOSH-SF Manual v4.0 (PDF)

• Project-specific HSE plan accepted by the consultant and clientScope, hazards, organisation, resources, permits, training, emergency arrangements, monitoring and reporting for this project — not a corporate template.Next review

  Owner

  Project HSE manager

  Classification

  Authority framework requirement

  Review trigger

  Scope change, new high-risk activity, major incident, phase change

  Dubai Municipality: Dubai Municipality — building and planning circularsDubai Municipality: Dubai Building CodeADPHC / ADOSH-SF: ADOSH-SF Codes of Practice index

• Competency and training register for every person on siteInduction record, trade competency, high-risk authorisations and language of delivery for each worker, with expiry dates.Next review

  Owner

  HSE / HR administrator

  Classification

  Authority framework requirement

  Review trigger

  New mobilisation, certificate expiry, role change

  ADPHC / ADOSH-SF: ADOSH-SF Codes of Practice indexADPHC / ADOSH-SF: ADOSH-SF Manual v4.0 (PDF)MOHRE: Ministry of Human Resources and Emiratisation

• Emergency response plan, muster arrangements and drill recordsSite plan showing escape routes and assembly points, named first aiders and fire wardens, nearest hospital, and dated drill records with findings.Next review

  Owner

  Emergency response coordinator

  Classification

  Code or guideline

  Review trigger

  Site layout change, drill findings, quarterly at minimum

  Civil Defence: UAE Fire and Life Safety Code of PracticeDubai Municipality: Dubai Municipality — building and planning circularsADPHC / ADOSH-SF: ADOSH-SF Codes of Practice index

• Incident notification procedure with authority timelines and contact listWritten procedure showing what is reportable, to which authority, within what time, who makes the call, and how the evidence pack is preserved.Next review

  Owner

  Project director / HSE manager

  Classification

  Legal requirement

  Review trigger

  Authority contact or threshold change, after every reportable event

  UAE Government: UAE Legislation portal — federal laws and decree-lawsMOHRE: Ministry of Human Resources and EmiratisationADPHC / ADOSH-SF: ADOSH-SF Manual v4.0 (PDF)

• Subcontractor HSE prequalification fileTrade licence, insurance, HSE policy, past performance, resource and competency evidence, retained per subcontract package.Next review

  Owner

  Procurement with HSE sign-off

  Classification

  Recommended good practice

  Review trigger

  New package award, licence or insurance expiry, performance concern

  ADPHC / ADOSH-SF: ADOSH-SF Codes of Practice indexMOHRE: Ministry of Human Resources and Emiratisation

• Valid trade licence, workmen's compensation and third-party liability coverCurrent certificates covering the whole contract period for every entity on site.Next review

  Owner

  Commercial / contracts

  Classification

  Legal requirement

  Review trigger

  Policy or licence expiry, entity change

  UAE Government: u.ae — business licensing and employer obligationsMOHRE: Ministry of Human Resources and Emiratisation

• Dubai Municipality construction approvals and site safety fileApproved drawings, permits to commence, hoarding and site-establishment approvals, plus the safety file the inspector expects on site.Next review

  Owner

  Project manager with HSE

  Classification

  Code or guideline

  Review trigger

  Approval expiry, new circular, phase change

  Dubai Municipality: Dubai Municipality — building and planning circularsDubai Municipality: Dubai Building CodeADPHC / ADOSH-SF: ADOSH-SF Codes of Practice index

• Dubai Civil Defence approvals, fire strategy and system handover recordsApproved fire strategy, temporary fire protection arrangements during construction, extinguisher servicing and, at handover, system commissioning certificates.Next review

  Owner

  Fire safety lead

  Classification

  Code or guideline

  Review trigger

  Design change, phase change, servicing due date

  Civil Defence: UAE Fire and Life Safety Code of PracticeDubai Municipality: Dubai Municipality — building and planning circulars

• Trakhees registration, approvals and inspection close-out (free-zone areas only)Applies where the project sits in a Trakhees-regulated jurisdiction. Keep the registration, approval conditions and every inspection close-out.Next review

  Owner

  Project director

  Classification

  Authority framework requirement

  Review trigger

  Registration renewal, inspection notice, jurisdiction confirmation

  Trakhees: Trakhees — Ports, Customs and Free Zone Corporation regulatorCivil Defence: UAE Fire and Life Safety Code of Practice

• RTA road-works and traffic-diversion permits with an approved traffic planRequired wherever work affects a public road, footpath or parking. Keep the permit, approved drawings and the daily set-up check.Next review

  Owner

  Temporary traffic management coordinator

  Classification

  Code or guideline

  Review trigger

  Permit expiry, layout change, diversion change

  RTA: Roads and Transport Authority — DubaiDubai Municipality: Dubai Municipality — building and planning circulars

• Approved RAMS/MSRA for the specific height activityMethod statement plus risk assessment with initial and residual scoring, hierarchy-of-control decisions, and briefing signatures in the workers' languages.Next review

  Owner

  Subcontractor author, main contractor approver

  Classification

  Authority framework requirement

  Review trigger

  Method change, near miss, new location or edge condition

  ADPHC / ADOSH-SF: ADOSH-SF Codes of Practice indexADPHC / ADOSH-SF: ADOSH-SF Manual v4.0 (PDF)Dubai Municipality: Dubai Municipality — building and planning circulars

• Scaffold handover certificate, scafftag and weekly inspection registerErected by a competent scaffolder, inspected by a competent inspector before use, after alteration and at least weekly, with the tag matching the register.Next review

  Owner

  Competent scaffold inspector

  Classification

  Code or guideline

  Review trigger

  Weekly, after alteration, after adverse weather

  ADPHC / ADOSH-SF: ADOSH-SF Codes of Practice indexDubai Municipality: Dubai Municipality — building and planning circulars

• Harness and lanyard inspection records with anchor-point certificationPre-use and periodic thorough inspection records tied to unique equipment IDs, plus proof each anchor point is rated and certified.Next review

  Owner

  Competent equipment inspector

  Classification

  Code or guideline

  Review trigger

  Periodic inspection due, arrest event, damage

  ADPHC / ADOSH-SF: ADOSH-SF CoP 23.0 — Working at Height (PDF)ADPHC / ADOSH-SF: ADOSH-SF Codes of Practice indexDubai Municipality: Dubai Municipality — building and planning circulars

• Height rescue plan with trained rescuers and equipment on siteWritten plan naming who performs rescue, with what equipment, in what time — validated by a practical drill, not just a paragraph in the RAMS.Next review

  Owner

  Emergency response coordinator

  Classification

  Recommended good practice

  Review trigger

  New rescue scenario, personnel change, drill findings

  ADPHC / ADOSH-SF: ADOSH-SF Codes of Practice indexMOHRE: Ministry of Human Resources and Emiratisation

• Hot work permit with gas test, fire watch and post-work monitoring recordIssued by an authorised person, time-limited, with combustibles cleared or protected, extinguishers present, and a documented fire watch continuing after work stops.Next review

  Owner

  Permit issuing authority

  Classification

  Code or guideline

  Review trigger

  Every shift, location change, adjacent-work change

  Civil Defence: UAE Fire and Life Safety Code of PracticeDubai Municipality: Dubai Municipality — building and planning circulars

• Welding set, cylinder and flashback-arrestor inspection recordsCylinder storage segregation, valid test dates, flashback arrestors fitted both ends, and cable and earth-return condition checks.Next review

  Owner

  Trade supervisor

  Classification

  Code or guideline

  Review trigger

  Pre-use, cylinder change, damage

  ADPHC / ADOSH-SF: ADOSH-SF Codes of Practice indexMOHRE: Ministry of Human Resources and Emiratisation

• Excavation permit with utility clearance and support designUtility drawings, scanning survey, hand-dig trial pits, authority NOCs for buried services, and shoring or battering design by a competent engineer.Next review

  Owner

  Permit issuing authority with temporary works coordinator

  Classification

  Code or guideline

  Review trigger

  Daily before entry, after rain, after any collapse or movement

  DEWA: DEWA — safety and protection guidelines for work near networks (PDF)DEWA: DEWA — circulars and regulationsADPHC / ADOSH-SF: ADOSH-SF Codes of Practice index

• Utility NOCs from the relevant electricity, water, telecom and gas providersOne NOC per asset owner covering the excavation footprint and validity period, kept with the marked-up service drawings.Next review

  Owner

  Project manager

  Classification

  Legal requirement

  Review trigger

  NOC expiry, footprint change, newly discovered service

  DEWA: DEWA — safety and protection guidelines for work near networks (PDF)DEWA: DEWA — circulars and regulations

• Daily competent-person excavation inspection registerSigned record of edge protection, access ladder, spoil setback, water ingress and support condition before each shift.Next review

  Owner

  Competent person

  Classification

  Code or guideline

  Review trigger

  Each shift, weather event, support alteration

  ADPHC / ADOSH-SF: ADOSH-SF Codes of Practice indexDubai Municipality: Dubai Municipality — building and planning circulars

• Lift plan signed by the appointed person, with a load chart and exclusion zoneGround bearing check, radius and load, rigging arrangement, wind limits, banksman arrangements and the exclusion zone marked on a plan.Next review

  Owner

  Appointed person for lifting

  Classification

  Code or guideline

  Review trigger

  Any change in load, radius, ground, weather limit or crane configuration

  ADPHC / ADOSH-SF: ADOSH-SF CoP 34.0 v4.1 — Safe Use of Lifting Equipment (PDF)ADPHC / ADOSH-SF: ADOSH-SF Codes of Practice indexDubai Municipality: Dubai Municipality — building and planning circulars

• Third-party thorough examination certificates for crane and all lifting gearIn-date certificates from a recognised inspection body for the crane, slings, shackles and lifting beams, matched to the ID marked on each item.Next review

  Owner

  Plant coordinator

  Classification

  Legal requirement

  Review trigger

  Certificate expiry, repair, damage, arrival of new gear

  ADPHC / ADOSH-SF: ADOSH-SF Codes of Practice indexMOHRE: Ministry of Human Resources and Emiratisation

• Operator, rigger and banksman third-party competency cards plus medical fitnessRecognised third-party competency for each role and a current medical fitness certificate for safety-critical operators.Next review

  Owner

  Subcontractor HSE

  Classification

  Authority framework requirement

  Review trigger

  Card or medical expiry, personnel change, incident

  ADPHC / ADOSH-SF: ADOSH-SF Codes of Practice indexADPHC / ADOSH-SF: ADOSH-SF Manual v4.0 (PDF)Dubai Municipality: Dubai Municipality — building and planning circulars

• Crane erection, handover and anemometer/limit-device function recordsErection method statement, post-erection test, handover certificate, and periodic checks of overload, limit and wind-speed devices.Next review

  Owner

  Plant coordinator with appointed person

  Classification

  Code or guideline

  Review trigger

  Erection, climbing, relocation, severe weather

  ADPHC / ADOSH-SF: ADOSH-SF CoP 34.0 v4.1 — Safe Use of Lifting Equipment (PDF)ADPHC / ADOSH-SF: ADOSH-SF Codes of Practice indexDubai Municipality: Dubai Municipality — building and planning circulars

• Confined space entry permit with continuous atmospheric monitoring logPre-entry and continuous gas readings with the calibration record for the instrument, entry log, and a top-man controlling access.Next review

  Owner

  Permit issuing authority

  Classification

  Code or guideline

  Review trigger

  Every entry, atmosphere change, break in work

  ADPHC / ADOSH-SF: ADOSH-SF Codes of Practice indexDubai Municipality: Dubai Municipality — building and planning circulars

• Confined space rescue plan, standby rescuers and tested retrieval equipmentRescue without entry wherever possible, tripod and winch function test, breathing apparatus servicing records, and a rehearsed rescue.Next review

  Owner

  Emergency response coordinator

  Classification

  Code or guideline

  Review trigger

  New space, equipment servicing due, drill findings

  ADPHC / ADOSH-SF: ADOSH-SF Codes of Practice indexDubai Municipality: Dubai Municipality — building and planning circulars

• Temporary electrical installation design, RCD schedule and periodic test recordsDistribution schematic, RCD ratings and monthly trip tests, cable route protection, and inspection records for boards and leads.Next review

  Owner

  Competent electrical engineer

  Classification

  Code or guideline

  Review trigger

  Monthly, after alteration, after a trip or fault

  DEWA: DEWA — safety and protection guidelines for work near networks (PDF)DEWA: DEWA — circulars and regulationsADPHC / ADOSH-SF: ADOSH-SF Codes of Practice index

• Isolation certificate and lock-out/tag-out registerNamed authorised person, isolation point, proving-dead record, personal locks applied, and controlled reinstatement signatures.Next review

  Owner

  Authorised electrical person

  Classification

  Code or guideline

  Review trigger

  Each isolation, shift handover, reinstatement

  DEWA: DEWA — safety and protection guidelines for work near networks (PDF)DEWA: DEWA — circulars and regulationsADPHC / ADOSH-SF: ADOSH-SF Codes of Practice index

• Midday break compliance record for the annual restricted periodDaily proof that outdoor work under direct sun stopped for the legally required afternoon window, with rest facilities, shade, water and the exemption basis where any work continued.Next review

  Owner

  Site manager with HR

  Classification

  Legal requirement

  Review trigger

  Daily during the restricted period; MOHRE announcement each year

  MOHRE: MOHRE — midday break rules and worker welfareUAE Government: UAE Legislation portal — federal laws and decree-lawsMOHRE: Ministry of Human Resources and Emiratisation

• Heat stress programme: acclimatisation, hydration, shade and monitoring recordsThermal work-limit or equivalent monitoring, cool rest areas, electrolyte provision, buddy checks and a record of heat-related first aid.Next review

  Owner

  HSE manager with occupational health

  Classification

  Authority framework requirement

  Review trigger

  Season start, heat casualty, monitoring exceedance

  ADPHC / ADOSH-SF: ADOSH-SF Codes of Practice indexADPHC / ADOSH-SF: ADOSH-SF Manual v4.0 (PDF)MOHRE: Ministry of Human Resources and Emiratisation

• Site welfare provision record: toilets, wash, drinking water, rest and prayer areasQuantities set against headcount, cleaning schedule, water testing where stored, and a photographic record at each inspection.Next review

  Owner

  Site administration

  Classification

  Legal requirement

  Review trigger

  Headcount change, inspection finding, weekly cleaning audit

  MOHRE: Ministry of Human Resources and EmiratisationADPHC / ADOSH-SF: ADOSH-SF Codes of Practice indexDubai Municipality: Dubai Municipality — building and planning circulars

• Fuel storage approval, bunded tank certification and separation distancesCivil Defence acceptance where required, bund capacity calculation, tank certification, signage, and the separation distance record from ignition sources and boundaries.Next review

  Owner

  Site logistics manager

  Classification

  Code or guideline

  Review trigger

  Tank change, relocation, approval expiry

  Civil Defence: UAE Fire and Life Safety Code of PracticeDubai Municipality: Dubai Municipality — building and planning circularsADPHC / ADOSH-SF: ADOSH-SF Codes of Practice index

• Refuelling procedure, authorised operative list and spill response recordDesignated refuelling area, engine shutdown and cooling, drip trays, automatic shut-off nozzles, bonding where decanting, and a stocked spill kit with a used-kit replenishment log.Next review

  Owner

  Plant supervisor

  Classification

  Recommended good practice

  Review trigger

  New plant type, spill event, procedure change

  ADPHC / ADOSH-SF: ADOSH-SF Codes of Practice indexMOHRE: Ministry of Human Resources and Emiratisation

• Hazardous substances register with a current SDS for every productProduct, supplier, quantity, storage location, GHS classification and an SDS no older than the supplier's revision, available in a language workers understand.Next review

  Owner

  HSE officer

  Classification

  Authority framework requirement

  Review trigger

  New product on site, SDS revision, annual review

  ADPHC / ADOSH-SF: ADOSH-SF Codes of Practice indexADPHC / ADOSH-SF: ADOSH-SF Manual v4.0 (PDF)

• Exposure assessment, control selection and health surveillance where triggeredTask-based assessment, chosen controls including local exhaust or RPE with face-fit records, and referral to occupational health where surveillance is triggered.Next review

  Owner

  HSE with occupational health

  Classification

  Authority framework requirement

  Review trigger

  New substance or process, health finding, RPE change

  ADPHC / ADOSH-SF: ADOSH-SF Codes of Practice indexADPHC / ADOSH-SF: ADOSH-SF Manual v4.0 (PDF)

• Waste transfer notes from a licensed hazardous-waste contractorContractor licence, waste classification, manifest per collection and final disposal confirmation, retained for the project record.Next review

  Owner

  Environmental coordinator

  Classification

  Legal requirement

  Review trigger

  Each collection, contractor licence expiry

  MOCCAE: Ministry of Climate Change and EnvironmentDubai Municipality: Dubai Municipality — building and planning circulars