Preparing for a Trakhees HSE Audit in 2026

Trakhees regulates construction HSE across its jurisdiction with a documented approval and inspection regime that is stricter on paperwork sequencing than most contractors expect. The most common failure is not an unsafe site — it is starting an activity before the corresponding approval or registration is in place.

Get the sequencing right

• Contractor registration and classification valid for the scope and value of the works.
• HSE officer registered and approved for the project, with the ratio appropriate to headcount.
• Project HSE plan submitted and accepted before mobilisation, not retrospectively.
• Method statements for high-risk activities approved before the activity starts.
• Third-party inspection bodies engaged from an accepted list, with reports filed as issued.

The evidence pack

• Approved HSE plan with the acceptance correspondence attached.
• HSE officer approval letters and CVs, matched to the current site roster.
• Approved method statements and risk assessments, revision-controlled.
• Permit register with the last 30 days of permits, closed permits included.
• Third-party certificates for lifting equipment, scaffolding, electrical and fire systems.
• Inspection reports: daily site, weekly senior management, monthly client walk.
• Incident and near-miss register with investigations and closeout evidence.
• Training and induction records including subcontractor personnel.
• Emergency drill records with evaluation and improvement actions.
• Monthly HSE performance report as submitted.

Where audits go wrong

• Activity started under a method statement still marked "under review".
• HSE officer on site is not the officer named in the approval.
• Permits closed without the closure inspection signature.
• Subcontractors operating with their own uncontrolled document set.
• Monthly reports submitted late or with statistics that contradict the incident register.

A practical pre-audit routine

Run a mock audit two weeks out using the same checklist Trakhees uses, escorted by someone who did not build the file. Anything that takes more than two minutes to locate is a finding. Fix the retrieval problem, not just the document.

How the platform helps

Approvals, officer registrations and certificates all sit in document control with expiry alerting; permits cannot be issued against an unapproved method statement revision; and the audit submission pack assembles the full evidence bundle, indexed, with a signed link you can share with the auditor.