Part L — Registers & Records

Fire Extinguisher Checklist

Owner

HSE Manager / Document Controller

Review / trigger

Annual review; update on legal, authority, project or client change

Checkpoints

#	Area	Checkpoint / Requirement	Evidence / Acceptance Criteria	Responsible	Frequency
1	Site Distribution	Extinguisher density per floor/zone meets minimum count for floor area under Civil Defence code	Floor plan headcount of units matches minimum ratio calculation	HSE Officer	Quarterly
2	Site Distribution	Site office, labour camp mess and stores each have dedicated extinguisher coverage	Coverage checklist per facility with unit serial numbers	HSE Officer	Monthly
3	Site Distribution	Extinguishers provided at each hoist/elevator lobby and stair landing at height	Floor-by-floor inspection log confirming presence	Site Supervisor	Monthly
4	Site Distribution	Temporary works compound (batching plant, workshop, generator yard) has extinguisher coverage matching hazard class	Compound risk assessment matched to installed units	HSE Officer	Monthly
5	Vehicle & Plant Mounted Units	Site vehicles and mobile plant fitted with in-cab extinguisher of correct class	Vehicle checklist confirms presence and mounting security	Plant Operator	Weekly
6	Vehicle & Plant Mounted Units	Generator and fuel storage area extinguishers rated for Class B fire risk	Extinguisher label class matches fuel storage hazard rating	HSE Officer	Monthly
7	Vehicle & Plant Mounted Units	Welding/cutting rigs carry dedicated portable extinguisher during operation	Rig inspection checklist confirms unit attached before work starts	Hot Work Supervisor	Per use
8	Cylinder Identification	Each extinguisher bears unique barcode/QR asset tag linked to digital maintenance record	QR scan retrieves matching maintenance history on inspection app	HSE Officer	Monthly
9	Cylinder Identification	Colour-coding on cylinder body correct for extinguishing agent type per code	Colour band checked against UAE Fire Code colour reference chart	HSE Officer	Quarterly
10	Cylinder Identification	Manufacture/charge date stamped legibly on cylinder base or collar	Date stamp readable and recorded on register	HSE Officer	Monthly
11	Storage Conditions	Extinguishers not exposed to direct sunlight, extreme heat sources or corrosive atmosphere	Location shading/ventilation assessment during walk-round	HSE Officer	Monthly
12	Storage Conditions	Ambient temperature at storage location within manufacturer operating range	Thermometer reading logged for outdoor-mounted units	HSE Officer	Monthly
13	Storage Conditions	Extinguisher bracket fixing to wall/structure is secure and rated for cylinder weight	Bracket pull-test or visual fixing check completed	Site Supervisor	Quarterly
14	Chemical/Flammable Store Coverage	Chemical/paint store equipped with foam or dry powder extinguisher matching MSDS fire class	MSDS fire-fighting section cross-checked with installed unit type	HSE Officer	Monthly
15	Chemical/Flammable Store Coverage	LPG/gas cylinder storage area has extinguisher positioned outside blast radius per code	Storage layout plan shows extinguisher setback distance	HSE Officer	Quarterly
16	Kitchen/Pantry Coverage	Site canteen/kitchen fitted with wet chemical (Class F) extinguisher near cooking equipment	Unit class label confirms wet chemical type at kitchen point	HSE Officer	Monthly
17	Kitchen/Pantry Coverage	Kitchen exhaust hood/duct area has extinguisher access without crossing hot surfaces	Layout inspection confirms safe access path	Site Supervisor	Monthly
18	Electrical Room Coverage	Substation/MCC room fitted with CO2 extinguisher rated for energized electrical equipment	Unit class label confirms CO2/dielectric rating	HSE Officer	Monthly
19	Electrical Room Coverage	Extinguisher positioned outside arc-flash boundary but within reachable travel distance	Electrical safety study cross-checked with extinguisher location	Electrical Engineer	Quarterly
20	Post-Incident Actions	Fire incident report completed within 24 hours identifying extinguisher used and effectiveness	Incident report form with extinguisher serial number reference	HSE Manager	As required
21	Post-Incident Actions	Lessons-learned review conducted after any fire event affecting extinguisher deployment	Review minutes with corrective actions assigned	HSE Manager	As required
22	Post-Incident Actions	Discharged extinguisher tagged 'out of service' immediately pending recharge	Out-of-service tag applied and logged same day	HSE Officer	Immediate
23	Handover to Subcontractors	Subcontractor work areas verified to have adequate extinguisher provision before mobilization	Mobilization checklist includes fire equipment sign-off	HSE Officer	Before mobilization
24	Handover to Subcontractors	Subcontractor fire watch personnel briefed on nearest extinguisher locations	Briefing record signed by fire watch personnel	Hot Work Supervisor	Per shift
25	Signage & Marking	Floor marking/hatching identifies extinguisher stand location to prevent obstruction	Floor paint marking visible and undamaged	Site Supervisor	Monthly
26	Signage & Marking	Directional 'fire point' signage installed at corridor junctions leading to extinguisher	Signage placement matches fire safety plan layout	HSE Officer	Quarterly
27	Signage & Marking	Bilingual (Arabic/English) instructional pictogram displayed at each fire point	Pictogram condition and legibility checked	HSE Officer	Monthly
28	Weather Protection	Outdoor-mounted extinguishers fitted with weatherproof cabinet where exposed to rain/dust	Cabinet integrity and drainage checked during inspection	Site Supervisor	Monthly
29	Weather Protection	Cabinet door hinges and latch operate freely without corrosion in humid/coastal conditions	Function check of cabinet hardware	Site Supervisor	Monthly
30	Basement & Confined Areas	Basement car park/plant room extinguisher provision meets enhanced density requirement	Basement layout plan verified against code minimum spacing	HSE Officer	Quarterly
31	Basement & Confined Areas	Confined space entry points have extinguisher staged at access point during hot work	Confined space permit cross-referenced with extinguisher staging	Confined Space Supervisor	Per permit
32	Extinguisher Removal Control	Removal of extinguisher from designated location for any reason logged and replacement arranged same day	Removal/replacement log entry with reason and timestamp	HSE Officer	As required
33	Extinguisher Removal Control	Temporary relocation of extinguisher during works communicated to site personnel via notice	Relocation notice posted at original and new location	Site Supervisor	As required
34	Fire Point Layout Verification	Fire point layout as-built matches submitted Civil Defence approved fire safety drawing	As-built markup compared against approved drawing set	HSE Manager	Quarterly
35	Fire Point Layout Verification	Changes to site layout (new structures/hoardings) trigger re-assessment of extinguisher coverage	Layout change log with re-assessment sign-off	HSE Manager	Upon layout change
36	Multi-Storey Progression	Extinguisher provision extended progressively to each newly completed floor/level	Floor handover checklist includes fire equipment installation confirmation	Site Engineer	Per floor completion
37	Multi-Storey Progression	Temporary works/scaffolding towers above 3 levels equipped with extinguisher at working platform	Scaffold inspection tag cross-references extinguisher presence	Scaffold Supervisor	Weekly
38	Contractual Compliance	Fire fighting equipment provision complies with project fire strategy report requirements	Fire strategy report clause matched against site provision	HSE Manager	Quarterly
39	Contractual Compliance	Client/consultant fire safety audit findings for extinguishers closed within agreed timeframe	Audit tracker with closure evidence and dates	HSE Manager	Per audit
40	Waste & Housekeeping Areas	Waste skip/segregation area has extinguisher provision addressing combustible waste risk	Area risk assessment matched to installed extinguisher class	HSE Officer	Monthly
41	Waste & Housekeeping Areas	Extinguisher access to waste storage area not blocked by accumulated skips or pallets	Access clearance verified during housekeeping inspection	Site Supervisor	Weekly
42	Night Shift Provision	Extinguisher locations illuminated adequately for night shift visibility and access	Lux level check at fire point during night inspection	HSE Officer	Monthly
43	Night Shift Provision	Night shift supervisor briefed on fire point locations and equipment status at shift handover	Shift handover log includes fire equipment status	Night Shift Supervisor	Daily
44	Inspection App/Digital Records	Mobile inspection app data synced and backed up to central HSE database	Sync log confirms successful upload with timestamp	HSE Officer	Weekly
45	Inspection App/Digital Records	Digital inspection photos retained and linked to extinguisher serial number for audit trail	Photo repository cross-referenced with asset register	HSE Officer	Monthly
46	Spare Parts & Consumables	Spare seals, pins and tags stocked for immediate re-sealing after inspection	Store inventory shows adequate spare stock level	Store Keeper	Monthly
47	Spare Parts & Consumables	Replacement brackets and signage available for damaged fire point fittings	Store inventory record for bracket/signage stock	Store Keeper	Monthly
48	Contractor Handback	Extinguisher inventory reconciled and handed over to facilities management at project completion	Handover certificate listing all units, locations and service dates	HSE Manager	Project close-out
49	Contractor Handback	As-maintained fire equipment register transferred to building owner/FM team with full service history	Register transfer receipt signed by receiving party	HSE Manager	Project close-out
50	Random Spot Checks	Unannounced spot check of extinguisher condition and accessibility performed by senior management	Spot check report with findings and corrective actions	Project Director	Quarterly
51	Registration & Approval	Extinguisher model/type is Civil Defence approved and listed on the approved products register	Approval certificate/label matches installed unit model number	HSE Officer	On installation
52	Registration & Approval	Site fire fighting equipment schedule is registered with local Civil Defence and matches installed count/type	Civil Defence approved fire safety plan/schedule cross-checked against site inventory	HSE Manager	Quarterly
53	Registration & Approval	Third-party maintenance contractor holds valid Civil Defence approval for servicing/refilling	Contractor Civil Defence license copy on file	HSE Manager	Annually
54	Placement & Access	Extinguisher mounted on bracket/stand at correct height (handle 1.0-1.5 m from floor)	Visual measurement against UAE Fire & Life Safety Code clearance requirement	Site Supervisor	Monthly
55	Placement & Access	Travel distance to nearest extinguisher does not exceed code limit for occupancy/hazard class	Fire safety plan travel-distance markup verified on site walk	HSE Officer	Monthly
56	Placement & Access	Extinguisher location unobstructed by materials, stacked goods, vehicles or scaffolding	1m clear access zone maintained; photo evidence in walk-round log	Site Supervisor	Weekly
57	Placement & Access	Location signage/photoluminescent identification sign installed above unit	Sign visible from approach direction, not obscured	Site Supervisor	Monthly
58	Placement & Access	Extinguisher type matches fire risk class of area (CO2 near electrical panels, dry powder for general, foam for flammable liquids)	Area fire risk assessment matched to extinguisher class on inspection tag	HSE Officer	Quarterly
59	Physical Condition	Cylinder body free of corrosion, dents, leakage or physical damage	Visual inspection recorded on tag with inspector initials	HSE Officer	Monthly
60	Physical Condition	Pressure gauge needle in green operable band	Gauge reading recorded on inspection tag	HSE Officer	Monthly
61	Physical Condition	Safety pin and tamper seal intact and unbroken	Seal number logged and compared to previous inspection	HSE Officer	Monthly
62	Physical Condition	Discharge hose/nozzle free of cracks, blockage or perishing	Hose flexed and visually checked, no cracking observed	HSE Officer	Monthly
63	Physical Condition	Operating instructions label legible in English and Arabic	Label wording readable at arm's length	HSE Officer	Monthly
64	Physical Condition	Extinguisher weight checked against nameplate weight (for CO2/dry powder) to confirm charge	Weighing scale reading within manufacturer tolerance	Maintenance Contractor	Annually
65	Testing & Servicing	Annual maintenance/service carried out by approved third party contractor	Service certificate and updated tag date affixed to cylinder	Maintenance Contractor	Annually
66	Testing & Servicing	Hydrostatic pressure test conducted per cylinder manufacture date cycle (5-yearly typical)	Hydrostatic test certificate with stamped date on cylinder	Maintenance Contractor	5-yearly
67	Testing & Servicing	Refilled/recharged units re-commissioned with new service tag and seal	Recharge record matching extinguisher serial number	Maintenance Contractor	As required
68	Testing & Servicing	Expired or condemned units removed from site immediately and replaced	Replacement log with old unit disposal record	HSE Officer	Immediate on failure
69	Documentation	Individual extinguisher inspection tag/card updated at each inspection with signature and date	Tag entries continuous with no gaps	HSE Officer	Monthly
70	Documentation	Master fire equipment register maintained showing serial number, location, type, last/next service date	Register cross-checked against physical count	HSE Manager	Monthly
71	Documentation	Non-conformances raised for missing/defective units tracked to closure	NCR log with closure evidence and photos	HSE Manager	As raised
72	Fire Hose Reel & Cabinet	Fire hose reel valve operates smoothly and hose unrolls without kinks	Function test recorded during inspection	HSE Officer	Monthly
73	Fire Hose Reel & Cabinet	Hose reel cabinet glass/door intact, break-glass point unobstructed	Visual check of cabinet integrity	Site Supervisor	Monthly
74	Fire Hose Reel & Cabinet	Hose reel water supply pressure within design range at nozzle	Pressure gauge reading logged during flow test	Maintenance Contractor	Quarterly
75	Fire Hose Reel & Cabinet	Hose reel cabinet clearly signed and unlocked/accessible in emergency	Cabinet door opens without key or tool	HSE Officer	Monthly
76	Fire Blanket	Fire blanket present in designated hot-work/kitchen areas within quick-release pouch	Pouch pull-tab intact and unobstructed	Site Supervisor	Monthly
77	Fire Blanket	Fire blanket fabric free of holes, contamination or prior deployment without replacement	Visual inspection of blanket condition through pouch window	HSE Officer	Monthly
78	Fire Extinguisher Trolley/Mobile Units	Wheeled/trolley-mounted extinguishers (for hot works/welding) secured and mobile without obstruction	Wheels/castors free-rolling, unit upright and stable	HSE Officer	Weekly
79	Fire Extinguisher Trolley/Mobile Units	Mobile unit accompanies hot work permit activity at point of work	Hot work permit cross-referenced with extinguisher deployment log	Hot Work Supervisor	Per permit
80	Training & Competency	Site personnel trained in extinguisher selection and basic operation (PASS technique)	Training attendance record and competency assessment	HSE Manager	Annually
81	Training & Competency	Fire warden/marshal list current and each warden aware of assigned extinguisher zone	Fire warden appointment list posted and matches induction records	HSE Manager	Quarterly
82	Training & Competency	Toolbox talk conducted covering fire extinguisher use after any incident or near-miss	Toolbox talk register with topic and attendee signatures	Site Supervisor	As required
83	Emergency Readiness	Fire extinguisher deployed during drill/incident is replaced or refilled before next shift	Replacement/refill record dated within 24 hours of use	HSE Officer	As required
84	Emergency Readiness	Fire assembly point map indicates extinguisher/hose reel locations relative to escape routes	Fire safety plan displayed at site entrance and office	HSE Manager	Quarterly
85	Emergency Readiness	Spare/reserve extinguishers stocked in store for rapid replacement of condemned units	Store inventory record showing spare stock count	Store Keeper	Monthly
86	External Audit	Civil Defence periodic site inspection findings closed out within stipulated timeframe	Civil Defence inspection report and closure evidence filed	HSE Manager	Per visit
87	External Audit	Insurance/third-party fire risk audit recommendations tracked to completion	Audit action tracker with status and target dates	HSE Manager	Annually

Each checkpoint records Status (Yes / No / N/A), Comments, Corrective Action and Sign-off. Switch to Complete in-app to fill it here, or download the blank version to complete on site.

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