Part K — Performance & Improvement
Monthly HSE KPI review checklist
Workbook section 120
Owner
HSE Manager / Document Controller
Review / trigger
Annual review; update immediately if legal, authority, project, client, or scope requirements change.
Primary references
Plan K120 Corrective Action Management Review
Checkpoints
87
| # | Area | Checkpoint / Requirement | Evidence / Acceptance Criteria | Responsible | Frequency |
|---|---|---|---|---|---|
| 1 | Leading Indicators | Number of safety committee meetings held vs planned schedule | Committee meeting minutes tracker with planned vs actual count | HSE Manager | Monthly |
| 2 | Leading Indicators | Percentage of high-risk work permits subjected to independent field verification | PTW field-audit log showing verification percentage | HSE Officer | Monthly |
| 3 | Leading Indicators | Number of behavior-based safety (BBS) observations completed against target | BBS observation tracker with target vs actual | HSE Officer | Monthly |
| 4 | Leading Indicators | Percentage of new subcontractors completing HSE pre-qualification before mobilization | Pre-qualification approval log matched to mobilization date | HSE Manager | Monthly |
| 5 | Leading Indicators | Number of housekeeping audits completed with average score trended | Housekeeping audit scorecards for the month | HSE Officer | Monthly |
| 6 | Leading Indicators | Percentage of open hazard reports acknowledged by responsible party within 24 hours | Hazard report tracker showing acknowledgement timestamp | HSE Manager | Monthly |
| 7 | Leading Indicators | Number of confined space entries conducted with permit compliance verified | Confined space permit log cross-checked for the month | HSE Officer | Monthly |
| 8 | Leading Indicators | Number of working-at-height rescue plan drills conducted | Rescue drill attendance sheet and evaluation notes | HSE Manager | Monthly |
| 9 | Lagging Indicators | Severity Rate (days lost per 200,000 man-hours) calculated and trended | Severity rate calculation worksheet with man-hours source | HSE Manager | Monthly |
| 10 | Lagging Indicators | Restricted Work Case (RWC) count recorded and reviewed against prior month | Incident register RWC field reconciled monthly | HSE Manager | Monthly |
| 11 | Lagging Indicators | Vehicle/traffic-related incidents on site recorded and categorized by cause | Vehicle incident log with cause classification | HSE Manager | Monthly |
| 12 | Lagging Indicators | Occupational illness cases (e.g., heat stress, dermatitis) recorded separately from injuries | Occupational health log distinguishing illness from injury cases | Site Nurse | Monthly |
| 13 | Lagging Indicators | Near-miss to incident ratio calculated to assess reporting culture health | Ratio calculation using near-miss and incident register counts | HSE Manager | Monthly |
| 14 | Compliance KPIs | Percentage of scheduled internal audits completed against annual audit plan | Audit plan tracker with completion percentage | HSE Manager | Monthly |
| 15 | Compliance KPIs | Number of stop-work interventions issued in the month and outcomes recorded | Stop-work log with resolution status | HSE Manager | Monthly |
| 16 | Compliance KPIs | Percentage of toolbox talk topics aligned to current site risk profile | Toolbox talk topic log cross-checked against active RAMS | HSE Officer | Monthly |
| 17 | Compliance KPIs | Number of environmental permit conditions monitored with compliance status recorded | Environmental permit compliance tracker | HSE Manager | Monthly |
| 18 | Compliance KPIs | Percentage of induction records digitally archived and retrievable on request | Digital induction archive spot-check result | HSE Officer | Monthly |
| 19 | KPI Reporting & Governance | KPI report reviewed and countersigned by Project Director before external submission | KPI report with Project Director signature/date | Project Director | Monthly |
| 20 | KPI Reporting & Governance | Client/consultant feedback on KPI report logged and responded to within agreed timeframe | Feedback log with response date recorded | HSE Manager | Monthly |
| 21 | KPI Reporting & Governance | KPI calculation methodology documented and version-controlled to prevent inconsistent reporting | Methodology document with version number and revision date | HSE Manager | Annually |
| 22 | KPI Reporting & Governance | Positive safety performance recognized and communicated to workforce (e.g., milestone awards) | Recognition announcement/award record for the month | HSE Manager | Monthly |
| 23 | KPI Reporting & Governance | KPI data integrity spot-checked by internal audit team against source registers | Spot-check audit note confirming data accuracy | Internal Auditor | Quarterly |
| 24 | ADOSH-SF Performance Reporting | Man-hours and workforce headcount data reconciled with ADOSH-SF reporting portal before submission | Reconciliation sheet matching payroll/manpower data to portal entry | HSE Manager | Monthly |
| 25 | ADOSH-SF Performance Reporting | ADOSH-SF portal login access and submission rights reviewed for authorized personnel only | Access rights review record for portal users | HSE Manager | Quarterly |
| 26 | ADOSH-SF Performance Reporting | Corrective actions arising from ADOSH-SF performance feedback tracked in main CAPA register | CAPA register entry cross-referenced to ADOSH-SF feedback | HSE Manager | Per feedback |
| 27 | Training & Competency KPIs | Number of toolbox talk attendees compared to total site headcount to calculate coverage rate | Attendance sheet vs manpower log coverage calculation | HSE Officer | Monthly |
| 28 | Training & Competency KPIs | Percentage of supervisors certified in incident investigation techniques | Supervisor training certificate tracker | Training Coordinator | Monthly |
| 29 | Training & Competency KPIs | Number of competency assessments failed and re-training scheduled | Competency assessment log with re-training dates | Training Coordinator | Monthly |
| 30 | Training & Competency KPIs | First aider to workforce ratio maintained per site headcount requirement | First aider roster reconciled against current headcount | HSE Officer | Monthly |
| 31 | Emergency Preparedness KPIs | Fire drill evacuation time measured and compared against target benchmark | Drill evaluation report with recorded evacuation time | HSE Manager | Quarterly |
| 32 | Emergency Preparedness KPIs | Emergency contact list verified as current and tested for accuracy | Verified contact list with test call log | HSE Officer | Monthly |
| 33 | Emergency Preparedness KPIs | Number of emergency response equipment faults identified during checks recorded and closed | Emergency equipment fault log with closure status | HSE Officer | Monthly |
| 34 | Subcontractor KPI Management | Individual subcontractor KPI scorecards compiled and shared with subcontractor management monthly | Scorecard transmittal record to subcontractor | HSE Manager | Monthly |
| 35 | Subcontractor KPI Management | Subcontractor with declining KPI trend placed on formal improvement watchlist | Watchlist register with trend justification | HSE Manager | Monthly |
| 36 | Subcontractor KPI Management | Subcontractor KPI performance factored into vendor performance evaluation for future tender consideration | Vendor evaluation form referencing HSE KPI score | Procurement Manager | Per contract cycle |
| 37 | Cost of Safety KPIs | Cost of non-conformance (rework, delays due to HSE stoppages) tracked and reported monthly | Cost tracker linking stoppage events to financial impact | HSE Manager | Monthly |
| 38 | Cost of Safety KPIs | Return on HSE investment (training, PPE, equipment) evaluated against incident reduction trend | Investment vs incident trend analysis report | Project Director | Quarterly |
| 39 | Cost of Safety KPIs | Insurance claims related to HSE incidents tracked and reconciled with incident register | Claims tracker cross-referenced to incident register | HSE Manager | Monthly |
| 40 | Wellbeing & Human Factors KPIs | Fatigue management indicators (overtime hours, shift length breaches) monitored monthly | Overtime/shift log reviewed against fatigue management policy limits | HR Manager | Monthly |
| 41 | Wellbeing & Human Factors KPIs | Worker welfare facility complaints logged and resolution time tracked | Welfare complaint register with resolution timestamps | HSE Officer | Monthly |
| 42 | Wellbeing & Human Factors KPIs | Employee assistance/counselling engagement rate monitored for high-stress project phases | Anonymized engagement statistics from welfare provider | HR Manager | Monthly |
| 43 | Digital & Data Quality KPIs | Percentage of HSE observations submitted via digital app versus paper-based to track digitization progress | App submission analytics report for the month | HSE Manager | Monthly |
| 44 | Digital & Data Quality KPIs | Data entry error rate in HSE management system identified during monthly quality check | QA check log listing identified data errors and corrections | HSE Officer | Monthly |
| 45 | Digital & Data Quality KPIs | System uptime/availability of digital HSE reporting platform monitored for disruption impact | IT uptime report for HSE platform | IT Support | Monthly |
| 46 | Benchmarking & External Reporting | Company-wide multi-project KPI comparison prepared to identify best/worst performing sites | Multi-project comparison report | HSE Manager | Quarterly |
| 47 | Benchmarking & External Reporting | Industry association safety statistics (e.g., BRE, local industry body) reviewed for external benchmarking | Benchmarking reference document with source citation | HSE Manager | Annually |
| 48 | Benchmarking & External Reporting | Client HSE KPI requirements per contract reviewed for full compliance with reporting scope | Contract HSE reporting clause cross-checked against submitted report | HSE Manager | Quarterly |
| 49 | Benchmarking & External Reporting | Sustainability/ESG-linked HSE KPIs (e.g., zero harm targets) reported to corporate ESG team | ESG KPI submission record | HSE Manager | Quarterly |
| 50 | Benchmarking & External Reporting | Year-end KPI summary presented to board/senior management with strategic recommendations | Board presentation deck with KPI summary and recommendations | Project Director | Annually |
| 51 | Wellbeing & Human Factors KPIs | Heat stress illness rate per workforce headcount tracked during summer months | Heat stress incident tracker reconciled with occupational health log | Site Nurse | Monthly (seasonal) |
| 52 | Leading Indicators | Number of toolbox talks conducted vs planned recorded and reviewed | Toolbox talk tracker with planned vs actual count | HSE Officer | Monthly |
| 53 | Leading Indicators | Number of HSE inductions completed for new starters recorded against site headcount | Induction register reconciled with manpower log | HSE Officer | Monthly |
| 54 | Leading Indicators | Number of planned safety inspections/walks completed vs scheduled target | Inspection schedule tracker with completion percentage | HSE Manager | Monthly |
| 55 | Leading Indicators | Number of near-miss reports submitted, benchmarked against target reporting rate | Near-miss register count for the month | HSE Manager | Monthly |
| 56 | Leading Indicators | Number of hazard observation cards/safety observation cards submitted and closed out | Observation card tracker with closure rate | HSE Officer | Monthly |
| 57 | Leading Indicators | Percentage of corrective actions closed within target timeframe | CAPA register closure-rate calculation for the month | HSE Manager | Monthly |
| 58 | Leading Indicators | Number of permits to work issued, audited and any suspended/revoked | PTW log with audit and suspension count | HSE Officer | Monthly |
| 59 | Leading Indicators | Percentage of workforce trained/refreshed on required HSE competencies against plan | Training matrix showing completion percentage | Training Coordinator | Monthly |
| 60 | Leading Indicators | Number of management site safety walks/tours conducted by senior leadership | Leadership walk log with names and dates | Project Director | Monthly |
| 61 | Leading Indicators | Emergency drill(s) conducted and evaluation report completed | Drill report with attendance and evacuation time | HSE Manager | Monthly/Quarterly |
| 62 | Lagging Indicators | Total Recordable Incident Rate (TRIR) calculated using standard OSHA/ADOSH-SF formula and man-hours worked | TRIR calculation worksheet with man-hours source data | HSE Manager | Monthly |
| 63 | Lagging Indicators | Lost Time Injury Frequency Rate (LTIFR) calculated and trended over rolling 12 months | LTIFR trend chart with 12-month rolling data | HSE Manager | Monthly |
| 64 | Lagging Indicators | Number of Lost Time Injuries (LTI) reported with days lost recorded per case | Incident register with days-lost field completed | HSE Manager | Monthly |
| 65 | Lagging Indicators | Number of first-aid cases and medical treatment cases recorded and categorized | Clinic/first-aid log reconciled with incident register | Site Nurse / HSE Officer | Monthly |
| 66 | Lagging Indicators | Number of fatalities (target zero) reported with immediate escalation confirmed | Incident register entry with escalation timestamp | HSE Manager | Monthly |
| 67 | Lagging Indicators | Property/equipment damage incidents recorded with estimated cost impact | Damage incident log with cost estimate field | HSE Manager | Monthly |
| 68 | Lagging Indicators | Environmental incidents (spills, discharges) recorded and severity classified | Environmental incident log with severity rating | HSE Manager | Monthly |
| 69 | Lagging Indicators | Man-hours worked without LTI tracked and displayed on site HSE board | Site board photo showing current LTI-free man-hour count | HSE Officer | Monthly |
| 70 | Lagging Indicators | Absenteeism rate potentially linked to occupational illness monitored | Attendance data cross-checked against occupational health log | HR Manager | Monthly |
| 71 | Compliance KPIs | Percentage of subcontractors meeting minimum HSE compliance score on monthly audit | Subcontractor scorecard summary for the month | HSE Manager | Monthly |
| 72 | Compliance KPIs | Number of open non-conformances aged beyond 30 days reported | NC aging report extracted from register | HSE Manager | Monthly |
| 73 | Compliance KPIs | Percentage of statutory equipment inspections/certifications current and valid | Equipment certification tracker with expiry status | HSE Officer | Monthly |
| 74 | Compliance KPIs | Number of regulatory violations/fines (DM, ADOSH-SF, MOHRE) incurred in the period | Consolidated fines register monthly extract | HSE Manager | Monthly |
| 75 | Compliance KPIs | PPE compliance rate from site inspections recorded as a percentage | PPE inspection checklist compliance percentage | HSE Officer | Monthly |
| 76 | Compliance KPIs | Percentage of workers with valid and in-date HSE training certificates | Training certificate expiry tracker percentage | Training Coordinator | Monthly |
| 77 | KPI Reporting & Governance | Monthly HSE KPI report compiled using standardized company template | Completed KPI report matching template format | HSE Manager | Monthly |
| 78 | KPI Reporting & Governance | KPI report submitted to client/consultant within contractually agreed deadline | Submission email/transmittal with date stamp | HSE Manager | Monthly |
| 79 | KPI Reporting & Governance | KPI targets reviewed annually and adjusted based on prior year performance | Annual KPI target-setting document signed by management | Project Director | Annually |
| 80 | KPI Reporting & Governance | KPI dashboard displayed and updated on-site notice boards for workforce visibility | Photo of updated notice board with current month's data | HSE Officer | Monthly |
| 81 | KPI Reporting & Governance | Deviations from KPI targets analyzed with narrative explanation and corrective plan | KPI report narrative section addressing red/amber indicators | HSE Manager | Monthly |
| 82 | KPI Reporting & Governance | KPI data source records (registers, logs) retained and available for audit verification | Cross-check of KPI figures against source register on request | HSE Manager | Ongoing |
| 83 | KPI Reporting & Governance | Benchmarking of KPIs against industry/company-wide averages performed | Benchmark comparison table in monthly report | HSE Manager | Quarterly |
| 84 | KPI Reporting & Governance | KPI performance linked to individual/departmental performance appraisal where applicable | HR appraisal form referencing HSE KPI achievement | HR Manager | Annually |
| 85 | ADOSH-SF Performance Reporting | Data required for ADOSH-SF annual/periodic performance reporting extracted and validated monthly | Monthly extract mapped to ADOSH-SF reporting template fields | HSE Manager | Monthly |
| 86 | ADOSH-SF Performance Reporting | ADOSH-SF reportable incident classifications verified for accuracy before submission | Classification cross-check against ADOSH-SF definitions document | HSE Manager | Per submission |
| 87 | ADOSH-SF Performance Reporting | Historical ADOSH-SF submissions archived and reconciled with internal KPI records | Archive folder with matched submission and internal report pairs | HSE Manager | Ongoing |
Each checkpoint records Status (Yes / No / N/A), Comments, Corrective Action and Sign-off. Switch to Complete in-app to fill it here, or download the blank version to complete on site.
Next step
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