Part J — Community & Security

Security Inspection Checklist

Owner

HSE Manager / Document Controller

Review / trigger

Annual review; update on legal, authority, project or client change

Checkpoints

#	Area	Checkpoint / Requirement	Evidence / Acceptance Criteria	Responsible	Frequency
1	1. Access Control & Gate Management	Single controlled main entry/exit gate operational with manned security post	Gate log register and shift roster	Security Supervisor	Daily
2	1. Access Control & Gate Management	All workers, staff, and visitors registered via biometric/ID card system at entry	Access control system log/report	Security Supervisor	Daily
3	1. Access Control & Gate Management	Vehicle entry/exit logged with driver ID, vehicle plate, and purpose of visit	Vehicle movement register	Security Guard	Daily
4	1. Access Control & Gate Management	Visitor badges issued, tracked, and returned; escort provided for non-inducted visitors	Visitor log and badge return record	Security Supervisor	Daily
5	1. Access Control & Gate Management	Material delivery gate separated from personnel entry where practicable	Site layout plan and gate signage	Security Supervisor	Once/As needed
6	1. Access Control & Gate Management	Unauthorized entry attempts logged and reported to project management and Police if serious	Incident report and police reference (if applicable)	Security Supervisor	As needed
7	1. Access Control & Gate Management	Emergency vehicle access route kept clear at all gates	Access route inspection checklist	Security Supervisor	Daily
8	1. Access Control & Gate Management	Gate security personnel trained and licensed as per SIRA/relevant authority requirements	SIRA license copies on file	HSE Manager	Once/Renewal
9	1. Access Control & Gate Management	Turnstile/biometric equipment maintained and calibrated for accurate headcount	Maintenance log	Security Technician	Monthly
10	2. Perimeter Security & Hoarding Integrity	Full perimeter hoarding/fencing intact with no unauthorized breach points	Perimeter inspection checklist	Security Supervisor	Daily
11	2. Perimeter Security & Hoarding Integrity	Anti-climb measures (e.g., barbed wire, height extensions) installed on high-risk perimeter sections	Photographic inspection record	Security Supervisor	Weekly
12	2. Perimeter Security & Hoarding Integrity	Perimeter patrol conducted at scheduled intervals, including night shift	Patrol log with timestamps	Security Guard	Every shift
13	2. Perimeter Security & Hoarding Integrity	Damaged or breached sections of hoarding repaired within defined timeframe	Repair completion record	Site Supervisor	Within 24 hours of detection
14	2. Perimeter Security & Hoarding Integrity	Lighting along the perimeter sufficient for night surveillance	Lux level check / lighting inspection	Security Supervisor	Weekly
15	2. Perimeter Security & Hoarding Integrity	Blind spots identified and mitigated with additional patrols or cameras	Blind spot survey and mitigation record	Security Supervisor	Monthly
16	2. Perimeter Security & Hoarding Integrity	Perimeter warning signage (no trespassing, CCTV in operation) displayed at intervals	Signage inspection record	HSE Officer	Monthly
17	3. CCTV & Surveillance Systems	CCTV cameras cover all critical areas: gates, material yards, high-value stores, perimeter	CCTV coverage map	Security Supervisor	Once/Updated as needed
18	3. CCTV & Surveillance Systems	CCTV footage retained for minimum period required by Dubai Police/local authority regulation	Footage retention log	Security Supervisor	Monthly
19	3. CCTV & Surveillance Systems	CCTV system functionality checked, including night vision and recording quality	System function test log	Security Technician	Weekly
20	3. CCTV & Surveillance Systems	CCTV monitoring station staffed during critical hours (night, weekends)	Monitoring roster	Security Supervisor	Daily
21	3. CCTV & Surveillance Systems	Backup power/UPS available for CCTV and access control systems during outages	UPS test record	Security Technician	Monthly
22	3. CCTV & Surveillance Systems	CCTV footage provided to Dubai Police/authorities upon lawful request, with chain of custody log	Footage handover log	Security Supervisor	As requested
23	3. CCTV & Surveillance Systems	Camera positioning reviewed after any site layout change to avoid coverage gaps	Layout change review record	Security Supervisor	Per layout change
24	4. Material, Equipment & Asset Security	High-value materials and equipment stored in secured, locked, and monitored areas	Store inspection and inventory log	Store Keeper	Daily
25	4. Material, Equipment & Asset Security	Fuel storage area secured with restricted access and fire/security signage	Fuel store inspection checklist	Security Supervisor	Daily
26	4. Material, Equipment & Asset Security	Plant and equipment immobilized (keys removed/locked) outside working hours	End-of-shift equipment security check	Site Supervisor	Daily
27	4. Material, Equipment & Asset Security	Scrap metal and reusable materials secured to prevent theft	Yard inspection log	Store Keeper	Weekly
28	4. Material, Equipment & Asset Security	Asset tagging/serialization system in place for tools and small plant	Asset register with tag numbers	Store Keeper	Once/Updated as needed
29	4. Material, Equipment & Asset Security	Theft or loss incidents reported immediately to management and Dubai Police, with report reference logged	Incident report and police report number	Security Supervisor	Immediate/As needed
30	4. Material, Equipment & Asset Security	Periodic stock reconciliation conducted to detect discrepancies early	Stock reconciliation report	Store Keeper	Monthly
31	5. Site Lighting & Night-time Security	Adequate lighting provided at gates, walkways, stores, and high-risk zones	Lighting survey/lux readings	HSE Officer	Weekly
32	5. Site Lighting & Night-time Security	Emergency/backup lighting available in case of power failure	Backup lighting test record	Site Supervisor	Monthly
33	5. Site Lighting & Night-time Security	Night shift security staffing levels reviewed against site risk profile	Night shift roster and risk assessment	Security Supervisor	Monthly
34	5. Site Lighting & Night-time Security	Motion-sensor lighting/alarms operational in unmanned high-risk areas	Sensor test log	Security Technician	Monthly
35	5. Site Lighting & Night-time Security	Lighting fixtures inspected and faulty units replaced promptly	Lighting maintenance log	Site Supervisor	Weekly
36	6. Fire & Emergency Interface with Security	Security personnel briefed on fire evacuation procedures and assembly point locations	Briefing/training attendance record	HSE Manager	Once/Refresher quarterly
37	6. Fire & Emergency Interface with Security	Security post equipped with emergency contact list (Civil Defence, Police, Ambulance, DEWA)	Emergency contact list posted at security post	Security Supervisor	Once/Updated as needed
38	6. Fire & Emergency Interface with Security	Fire exits and emergency routes kept unobstructed and monitored by security patrol	Patrol checklist including fire route status	Security Guard	Daily
39	6. Fire & Emergency Interface with Security	Security gate able to open/unlock rapidly to allow emergency vehicle access	Gate mechanism test record	Security Supervisor	Monthly
40	6. Fire & Emergency Interface with Security	Security team included in site emergency response team roster and drills	Emergency response team roster	HSE Manager	Once/Updated as needed
41	7. Security Personnel Competency & Deployment	Security guards hold valid SIRA license and site-specific induction	License and induction records	HSE Manager	Once/Renewal
42	7. Security Personnel Competency & Deployment	Security staffing levels match approved site security plan	Deployment roster vs approved plan	Security Supervisor	Weekly
43	7. Security Personnel Competency & Deployment	Security supervisors conduct daily briefings covering risks, VIP visits, and special instructions	Briefing log/toolbox talk record	Security Supervisor	Daily
44	7. Security Personnel Competency & Deployment	Security personnel uniformed, identifiable, and equipped with communication devices	Uniform/equipment inspection checklist	Security Supervisor	Daily
45	7. Security Personnel Competency & Deployment	Disciplinary/incident history of security personnel reviewed periodically	HR/security personnel file review	HSE Manager	Quarterly
46	7. Security Personnel Competency & Deployment	Security personnel rotation/rest schedule complies with labour law to avoid fatigue-related lapses	Duty roster and rest hour record	HSE Manager	Weekly
47	8. Incident Reporting, Investigation & Liaison with Authorities	Security incident log maintained covering theft, trespass, altercations, and near misses	Incident log register	Security Supervisor	Daily
48	8. Incident Reporting, Investigation & Liaison with Authorities	Serious incidents (theft, assault, trespassing) reported to Dubai Police within required timeframe	Police report/reference number	Security Supervisor	Immediate
49	8. Incident Reporting, Investigation & Liaison with Authorities	Root cause investigation conducted for repeat or significant security breaches	Investigation report	HSE Manager	Per incident
50	8. Incident Reporting, Investigation & Liaison with Authorities	Coordination maintained with Dubai Police community police station for area-specific advisories	Correspondence/meeting record	Security Supervisor	Quarterly
51	8. Incident Reporting, Investigation & Liaison with Authorities	Lost and found register maintained and reconciled	Lost and found log	Security Supervisor	Weekly
52	8. Incident Reporting, Investigation & Liaison with Authorities	Statement/CCTV evidence preserved and handed over intact when required by Police investigation	Evidence preservation log	Security Supervisor	Per incident
53	9. Sensitive Areas & High-Risk Zone Protection	Site offices, document rooms and server/data areas access-restricted to authorized personnel	Access log for restricted areas	Security Supervisor	Daily
54	9. Sensitive Areas & High-Risk Zone Protection	Explosives, hazardous materials, or restricted substances stored under enhanced security per Civil Defence requirements	Storage inspection log and Civil Defence approval	HSE Manager	Weekly
55	9. Sensitive Areas & High-Risk Zone Protection	Crane and tower crane cabins secured/locked when not in operation	End-of-shift lock check	Site Supervisor	Daily
56	9. Sensitive Areas & High-Risk Zone Protection	Scaffold access points secured after hours to prevent unauthorized climbing	Scaffold access inspection	Security Guard	Daily
57	9. Sensitive Areas & High-Risk Zone Protection	Site plant/generator compounds fenced and access-controlled separately from general site	Compound access inspection	Security Supervisor	Daily
58	10. Security Documentation, Drills & Continuous Improvement	Approved Site Security Management Plan available and communicated to relevant personnel	Approved security plan document	HSE Manager	Once/Reviewed annually
59	10. Security Documentation, Drills & Continuous Improvement	Security drills (e.g., intrusion response, bomb threat) conducted and documented	Drill records with attendance and lessons learned	HSE Manager	Semi-annual
60	10. Security Documentation, Drills & Continuous Improvement	Security audit conducted covering all site zones and closed-out actions tracked	Audit report and corrective action tracker	HSE Manager	Monthly
61	10. Security Documentation, Drills & Continuous Improvement	Security-related lessons learned communicated across project sites	Lessons-learned bulletin	HSE Manager	Quarterly
62	10. Security Documentation, Drills & Continuous Improvement	Insurance/loss prevention requirements related to site security verified as met	Insurance compliance checklist	Project Manager	Once/Annually
63	11. Vehicle & Delivery Screening	Delivery vehicles screened/inspected before entry to prevent unauthorized items entering site	Vehicle inspection checklist	Security Guard	Daily
64	11. Vehicle & Delivery Screening	Outgoing vehicles checked against delivery/dispatch notes to prevent unauthorized material removal	Dispatch note verification log	Security Guard	Daily
65	11. Vehicle & Delivery Screening	Random vehicle searches conducted at gate per site security plan	Search log register	Security Supervisor	Weekly
66	11. Vehicle & Delivery Screening	Loading/unloading areas monitored by CCTV or security patrol	Loading zone inspection log	Security Supervisor	Daily
67	12. Labour Accommodation Security (if applicable)	Labour accommodation/camp perimeter secured with controlled access	Camp access log	Security Supervisor	Daily
68	12. Labour Accommodation Security (if applicable)	Camp CCTV and lighting maintained to same standard as main site	Camp inspection checklist	Security Supervisor	Weekly
69	12. Labour Accommodation Security (if applicable)	Fire safety and security coordination maintained between camp and site security teams	Joint inspection record	HSE Manager	Monthly
70	12. Labour Accommodation Security (if applicable)	Visitor and resident registers maintained at accommodation entry point	Camp visitor log	Security Supervisor	Daily
71	13. Alarm Systems & Intrusion Detection	Intrusion detection/alarm systems installed at high-risk stores and offices	System commissioning certificate	Security Technician	Once/As applicable
72	13. Alarm Systems & Intrusion Detection	Alarm systems tested for functionality on a scheduled basis	Alarm test log	Security Technician	Monthly
73	13. Alarm Systems & Intrusion Detection	Alarm response procedure documented and understood by security staff	Response procedure document and briefing record	Security Supervisor	Once/Refresher quarterly
74	13. Alarm Systems & Intrusion Detection	False alarm incidents investigated and root cause addressed	False alarm investigation log	Security Supervisor	Per incident
75	14. Coordination with External Security & Emergency Services	Site security plan shared with Dubai Police community liaison officer where required	Correspondence record	HSE Manager	Once/Updated as needed
76	14. Coordination with External Security & Emergency Services	Contact and coordination protocol established with nearby Trakhees/free zone security if within jurisdiction	Coordination agreement/correspondence	Project Manager	Once/As applicable
77	14. Coordination with External Security & Emergency Services	Mutual aid arrangement with neighboring project sites for security emergencies documented	Mutual aid agreement	HSE Manager	Once/Reviewed annually
78	14. Coordination with External Security & Emergency Services	VIP or high-profile visit security arrangements coordinated in advance with Police where required	VIP visit security plan	Security Supervisor	Per event
79	15. Security Equipment Maintenance	Handheld metal detectors and search equipment calibrated and functional	Calibration/maintenance log	Security Technician	Monthly
80	15. Security Equipment Maintenance	Radios/communication equipment for security team tested and charged	Equipment check log	Security Supervisor	Daily
81	15. Security Equipment Maintenance	Security vehicle (if used for patrol) maintained and fueled	Vehicle maintenance log	Security Supervisor	Weekly
82	15. Security Equipment Maintenance	Search mirrors and torches available and functional for night patrol use	Equipment inspection log	Security Supervisor	Weekly
83	13. Alarm Systems & Intrusion Detection	Panic buttons at site office and stores tested for functionality	Panic button test log	Security Technician	Monthly
84	8. Incident Reporting, Investigation & Liaison with Authorities	Monthly security KPI report (incidents, near-misses, response times) submitted to project management	KPI report	Security Supervisor	Monthly
85	4. Material, Equipment & Asset Security	Site store keys controlled under a signed key register with restricted duplication	Key control register	Store Keeper	Weekly
86	1. Access Control & Gate Management	Subcontractor workforce lists cross-checked against gate access records to prevent unregistered labour on site	Workforce reconciliation report	HSE Manager	Weekly
87	9. Sensitive Areas & High-Risk Zone Protection	Rooftop and unfinished floor edges secured against unauthorized public/worker access after hours	End-of-shift access inspection	Security Guard	Daily
88	10. Security Documentation, Drills & Continuous Improvement	Security personnel provided anonymous feedback channel to report concerns without reprisal	Feedback log and review record	HSE Manager	Quarterly

Each checkpoint records Status (Yes / No / N/A), Comments, Corrective Action and Sign-off. Switch to Complete in-app to fill it here, or download the blank version to complete on site.

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