Part E — Welfare & Health

Manual handling and ergonomics

Workbook section 45

Owner

HSE Manager / Document Controller

Review / trigger

Annual review; update immediately if legal, authority, project, client, or scope requirements change.

Primary references

Plans TOC - Part E; Plan L145 Lifting Gear Register

Checkpoints

Open live checklist

#	Area	Checkpoint / Requirement	Evidence / Acceptance Criteria	Responsible	Frequency
1	Policy & Planning	Manual handling and ergonomics policy documented and communicated	Signed policy statement displayed at site office and available on request	HSE Manager	Annual
2	Policy & Planning	Site-specific manual handling risk assessment completed before works commence	Approved risk assessment on file referencing task-specific loads	HSE Officer	Before task start
3	Policy & Planning	Manual handling included in project HSE plan	HSE plan section reviewed and approved by client/consultant	HSE Manager	Project start
4	Policy & Planning	Mechanical lifting aids prioritized over manual handling in method statements	Method statement shows hierarchy of controls applied	Project Engineer	Per activity
5	Policy & Planning	Manual handling tasks identified during pre-task hazard analysis	TBT/JHA records showing manual handling hazards flagged	Site Supervisor	Daily
6	Policy & Planning	Budget allocated for mechanical aids and ergonomic equipment	Procurement records/purchase orders available	Procurement Manager	Project start
7	Policy & Planning	Subcontractors required to submit manual handling risk assessments	Subcontractor HSE submittals reviewed and approved	HSE Manager	Prior to mobilization
8	Policy & Planning	Ergonomic considerations included in permit-to-work system	PTW forms include manual handling checklist section	HSE Officer	Per permit
9	Risk Assessment	Load weight assessed and documented before lifting/carrying tasks	Load weight records or supplier data sheets available	Site Supervisor	Per task
10	Risk Assessment	Task, Individual, Load, Environment (TILE) assessment method applied	Completed TILE assessment forms on file	HSE Officer	Per task
11	Risk Assessment	Repetitive tasks assessed for cumulative strain risk	Ergonomic assessment report identifying repetitive motion hazards	HSE Officer	Quarterly
12	Risk Assessment	Awkward postures (bending, twisting, overreaching) identified and controlled	Risk assessment notes corrective actions for posture hazards	HSE Officer	Per task
13	Risk Assessment	Environmental factors (heat, uneven ground, poor lighting) considered in assessment	Assessment records show environmental factors evaluated	Site Supervisor	Per task
14	Risk Assessment	High-risk manual handling tasks reviewed with workforce input	Consultation records/meeting minutes with workers	HSE Officer	Per task
15	Risk Assessment	Reassessment triggered when task, load, or environment changes	Updated risk assessment documenting change trigger	HSE Officer	As needed
16	Risk Assessment	Vulnerable workers (new starters, pregnant workers, prior injury) flagged for restricted duties	Medical records/HR notes with restricted duty assignments	HSE Manager	Ongoing
17	Weight & Load Limits	Maximum manual lifting weight limit of 25kg for men and 15kg for women enforced	Weight limit signage posted and toolbox talk records	Site Supervisor	Ongoing
18	Weight & Load Limits	Two-person or team lifting required for loads exceeding single-person limits	Team lift procedure documented and observed on site	Site Supervisor	Per task
19	Weight & Load Limits	Loads clearly labeled with weight where feasible	Photographic evidence of weight labels on materials/equipment	Store Keeper	On delivery
20	Weight & Load Limits	Bulk materials broken into smaller manageable loads where possible	Site observation confirms reduced load sizing practice	Site Supervisor	Ongoing
21	Weight & Load Limits	National/international ergonomic weight limit guidance referenced in procedures	Procedure document cites recognized standard (e.g., ISO 11228)	HSE Manager	Annual review
22	Mechanical Aids	Trolleys, hand trucks, or dollies provided for transporting heavy materials	Equipment inventory list and site inspection confirms availability	Site Supervisor	Ongoing
23	Mechanical Aids	Forklifts and pallet jacks used for bulk material movement	Equipment logbook showing usage records	Plant Operator	Daily
24	Mechanical Aids	Cranes and hoists used for heavy or awkward loads instead of manual lifting	Lifting plan and crane logbook available	Lifting Supervisor	Per lift
25	Mechanical Aids	Conveyor systems or chutes used for repetitive material transfer where applicable	Site walkthrough confirms installed conveyance systems	Project Engineer	Ongoing
26	Mechanical Aids	Mechanical aids inspected and maintained in good working condition	Maintenance/inspection log for lifting aids	Plant Maintenance Team	Monthly
27	Mechanical Aids	Sufficient quantity of mechanical aids available for workforce demand	Equipment allocation records match crew size	Site Supervisor	Weekly
28	Mechanical Aids	Workers trained on correct use of mechanical handling equipment	Training attendance sheets and competency records	Training Coordinator	Before use
29	Training & Competency	All workers receive manual handling training upon induction	Induction training records with manual handling module	HSE Officer	Before site access
30	Training & Competency	Refresher manual handling training conducted periodically	Refresher training attendance records	Training Coordinator	Annual
31	Training & Competency	Supervisors trained to identify and correct unsafe manual handling practices	Supervisor training certificates on file	HSE Manager	Annual
32	Training & Competency	Training covers correct lifting technique (bend knees, straight back, close load)	Training material and practical demonstration records	Training Coordinator	Per session
33	Training & Competency	Toolbox talks include manual handling and ergonomics topics	TBT attendance sheets with manual handling topic logged	Site Supervisor	Weekly
34	Training & Competency	Training records maintained and available for audit	Central training database or file accessible to auditors	HSE Manager	Ongoing
35	Training & Competency	Non-English speaking workers receive training in understood language	Multilingual training materials/interpreter records	Training Coordinator	Before site access
36	Workstation Ergonomics	Workstations designed to minimize bending, reaching, and twisting	Ergonomic workstation layout drawings/photos	Project Engineer	Design stage
37	Workstation Ergonomics	Work surfaces set at appropriate height for tasks (e.g., rebar tying benches)	Site inspection confirms adjustable/appropriate height surfaces	Site Supervisor	Ongoing
38	Workstation Ergonomics	Adjustable equipment (chairs, benches) provided for office and site-based tasks	Equipment inventory/purchase records	Admin/HSE Officer	Ongoing
39	Workstation Ergonomics	Adequate lighting provided at manual handling task locations	Lux level readings recorded	HSE Officer	Monthly
40	Workstation Ergonomics	Sufficient space provided around workstations to avoid awkward postures	Site layout inspection records	Site Supervisor	Ongoing
41	Workstation Ergonomics	Vibration-generating tools assessed and exposure limits monitored	Vibration exposure assessment records	HSE Officer	Quarterly
42	Site Housekeeping & Access	Walkways and material handling routes kept clear of obstructions	Daily housekeeping inspection checklist	Site Supervisor	Daily
43	Site Housekeeping & Access	Uneven or unstable ground leveled or covered before manual handling activities	Ground condition inspection records	Site Supervisor	Before task
44	Site Housekeeping & Access	Adequate storage areas provided to minimize double-handling of materials	Site layout plan showing designated storage zones	Project Engineer	Project start
45	Site Housekeeping & Access	Material laydown areas located close to point of use to reduce carry distance	Site layout audit confirms proximity of laydown areas	Project Engineer	Project start
46	Site Housekeeping & Access	Ramps and platforms provided to avoid manual lifting up/down levels	Site inspection confirms ramps/platforms in place	Site Supervisor	Ongoing
47	Site Housekeeping & Access	Adequate rest areas provided close to manual handling work zones	Site facility map showing rest area locations	HSE Manager	Project start
48	Rest & Rotation	Job rotation implemented for repetitive manual handling tasks	Rotation schedule/roster records	Site Supervisor	Weekly
49	Rest & Rotation	Adequate rest breaks scheduled during heavy manual handling activities	Break schedule and attendance records	Site Supervisor	Daily
50	Rest & Rotation	Heat stress management measures integrated with manual handling scheduling in summer months	Midday break compliance records and heat stress plan	HSE Manager	June-September
51	Rest & Rotation	Task duration limits set for continuous repetitive lifting tasks	Work schedule showing time limits and rotation intervals	Site Supervisor	Per task
52	Rest & Rotation	Fatigue management program addresses manual handling workload	Fatigue management policy and monitoring records	HSE Manager	Ongoing
53	PPE & Support Equipment	Appropriate gloves provided for grip and hand protection during handling	PPE issue records and site observation	Store Keeper	Ongoing
54	PPE & Support Equipment	Safety footwear with reinforced toe caps provided for material handling tasks	PPE issue log and inspection records	Store Keeper	Ongoing
55	PPE & Support Equipment	Back support belts issued only with proper training on correct use	Training record and issue log for back support belts	HSE Officer	As required
56	PPE & Support Equipment	PPE inspected regularly and replaced when damaged	PPE inspection checklist and replacement log	Store Keeper	Monthly
57	PPE & Support Equipment	High-visibility clothing worn during manual handling near vehicle/plant movement	Site observation and PPE compliance record	Site Supervisor	Ongoing
58	Incident Management	Manual handling injuries and near misses reported and investigated	Incident report forms and investigation records	HSE Manager	Per incident
59	Incident Management	Root cause analysis conducted for musculoskeletal injury incidents	RCA report with corrective actions identified	HSE Manager	Per incident
60	Incident Management	Corrective actions from manual handling incidents tracked to closure	Corrective action tracker/CAPA log	HSE Officer	Ongoing
61	Incident Management	Lessons learned from manual handling incidents shared across site/project	Lessons learned bulletin/toolbox talk records	HSE Manager	Per incident
62	Incident Management	First aid facilities accessible near manual handling work areas	First aid station location map and inspection log	HSE Officer	Ongoing
63	Incident Management	Musculoskeletal disorder (MSD) trends monitored through medical surveillance data	Occupational health surveillance reports	Occupational Health Nurse	Quarterly
64	Monitoring & Audit	Manual handling practices monitored through site inspections	Weekly site inspection checklist covering manual handling	HSE Officer	Weekly
65	Monitoring & Audit	Ergonomic audits conducted by qualified ergonomics specialist	Ergonomic audit report on file	HSE Manager	Semi-annual
66	Monitoring & Audit	Manual handling KPIs tracked and reported to management	KPI dashboard/monthly HSE report	HSE Manager	Monthly
67	Monitoring & Audit	Non-conformances related to manual handling tracked and closed out	Non-conformance register with closure evidence	HSE Officer	Ongoing
68	Monitoring & Audit	Internal audit program includes manual handling and ergonomics scope	Internal audit schedule and reports	HSE Manager	Annual
69	Monitoring & Audit	External audits/inspections by authorities addressed with corrective action plans	Authority inspection reports and CAP responses	HSE Manager	As required
70	Material-Specific Handling	Rebar handling procedures include use of mechanical aids and team lifting	Method statement for rebar handling on file	Project Engineer	Per activity
71	Material-Specific Handling	Blockwork and masonry handling minimizes repetitive bending via elevated work platforms	Site inspection confirms platform use for blockwork	Site Supervisor	Ongoing
72	Material-Specific Handling	Cement bags and heavy sacks handled using trolleys or two-person lifts	Site observation and toolbox talk record	Site Supervisor	Ongoing
73	Material-Specific Handling	Formwork panels handled with lifting aids or team lifting due to size/weight	Method statement and lifting plan for formwork	Project Engineer	Per activity
74	Material-Specific Handling	Pipes and ducting handled using pipe carriers or mechanical supports	Equipment inventory and site observation	Site Supervisor	Ongoing
75	Material-Specific Handling	Glass panels and glazing units handled with vacuum lifters or suction devices	Equipment inspection record for vacuum lifters	Site Supervisor	Per activity
76	Material-Specific Handling	Scaffolding components handled with team lifting and staged distribution	Scaffold erection method statement on file	Scaffold Supervisor	Per activity
77	Material-Specific Handling	Drum and container handling uses drum trolleys or hoists to avoid manual tilting	Equipment inventory and site observation	Store Keeper	Ongoing
78	Worker Engagement	Workers consulted on manual handling hazards and control measures	Consultation meeting minutes/worker feedback forms	HSE Officer	Quarterly
79	Worker Engagement	Suggestion scheme in place for ergonomic improvement ideas from workforce	Suggestion log and management response records	HSE Manager	Ongoing
80	Worker Engagement	Worker representatives participate in manual handling risk assessment reviews	Attendance records of worker representatives in reviews	HSE Manager	Per review
81	Worker Engagement	Feedback from workers on equipment adequacy collected and acted upon	Feedback survey results and action log	HSE Officer	Semi-annual
82	Legal & Regulatory Compliance	Manual handling practices comply with UAE Federal Decree-Law No. 33 of 2021 on labor relations	Compliance checklist referencing labor law provisions	HSE Manager	Annual review
83	Legal & Regulatory Compliance	Compliance with OSHAD/Dubai Municipality/local authority HSE codes of practice	Regulatory compliance audit report	HSE Manager	Annual
84	Legal & Regulatory Compliance	Ergonomic requirements from client/consultant HSE specifications incorporated	Contract HSE specification cross-check document	HSE Manager	Project start
85	Legal & Regulatory Compliance	Records maintained to demonstrate compliance during regulatory inspections	Document control register with compliance evidence	HSE Officer	Ongoing
86	Legal & Regulatory Compliance	Insurance and workers' compensation provisions cover manual handling related injuries	Insurance policy documentation on file	HR/Admin Manager	Annual review
87	Legal & Regulatory Compliance	Manual handling equipment procurement complies with UAE customs and safety certification requirements	Certificate of conformity/import compliance records	Procurement Manager	Per procurement
88	Legal & Regulatory Compliance	Emergency medical evacuation procedures address manual handling related musculoskeletal emergencies	Emergency response plan referencing MSD incidents	HSE Manager	Annual review

Each checkpoint records Status (Yes / No / N/A), Comments, Corrective Action and Sign-off. Switch to Complete in-app to fill it here, or download the blank version to complete on site.

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