Part E — Welfare & Health
Ramadan and fatigue management
Workbook section 39
Owner
HSE Manager / Document Controller
Review / trigger
Annual review; update immediately if legal, authority, project, client, or scope requirements change.
Primary references
Plans TOC - Part E; Plan L139 Corrective Action Reg; Plan E39 Medical Emergency Firs
Checkpoints
88
| # | Area | Checkpoint / Requirement | Evidence / Acceptance Criteria | Responsible | Frequency |
|---|---|---|---|---|---|
| 1 | Ramadan Working Hours & Scheduling | Reduced daily working hours applied (2 hours less) per UAE Labour Law during Ramadan. | Approved revised roster/timesheet showing reduced hours signed by HR/PM. | HR Manager | Annually (Ramadan) |
| 2 | Ramadan Working Hours & Scheduling | Site start and finish times adjusted to avoid peak heat and fasting fatigue hours. | Updated site schedule notice posted at gate and mess hall. | Site Manager | Annually (Ramadan) |
| 3 | Ramadan Working Hours & Scheduling | Overtime for fasting workers minimized and only permitted with medical fitness confirmation. | Overtime approval log with HSE sign-off. | HSE Manager | Weekly during Ramadan |
| 4 | Ramadan Working Hours & Scheduling | Work schedule communicated to all subcontractors and workforce prior to Ramadan start. | Toolbox talk attendance sheet and circulated memo. | Site Manager | Once before Ramadan |
| 5 | Ramadan Working Hours & Scheduling | Shift patterns reviewed to allow rest before Iftar and after Suhoor. | Revised shift roster with rest windows documented. | HR Manager | Annually (Ramadan) |
| 6 | Ramadan Working Hours & Scheduling | Critical/high-risk tasks scheduled during cooler, lower-fatigue hours (early morning). | Task schedule showing high-risk activities before 11:00. | Project Engineer | Daily during Ramadan |
| 7 | Ramadan Working Hours & Scheduling | Friday and prayer time schedule adjustments documented and communicated. | Prayer break schedule posted on notice board. | Site Manager | Weekly during Ramadan |
| 8 | Ramadan Working Hours & Scheduling | Ramadan working hours policy approved by senior management before circulation. | Approved policy document with signature and date. | Project Manager | Once before Ramadan |
| 9 | Ramadan Working Hours & Scheduling | Subcontractor compliance with reduced working hours verified through timesheet audits. | Subcontractor timesheet audit report. | HSE Manager | Weekly during Ramadan |
| 10 | MOHRE Midday Break Compliance | Midday break (12:30–15:00) observed for outdoor workers from 15 June to 15 September, overlapping Ramadan where applicable. | MOHRE circular displayed; compliance checklist signed daily. | HSE Officer | Daily (midday break season) |
| 11 | MOHRE Midday Break Compliance | No outdoor manual work performed during mandated midday break hours. | Site patrol log confirming no active outdoor work during break. | HSE Officer | Daily (midday break season) |
| 12 | MOHRE Midday Break Compliance | Midday break notice displayed in English, Arabic and other common languages at site entrance. | Photograph of multilingual notice board. | HSE Officer | Once, verified daily |
| 13 | MOHRE Midday Break Compliance | Exemptions (indoor, air-conditioned or emergency works) documented with justification. | Exemption register with reasons and approvals. | HSE Manager | As needed |
| 14 | MOHRE Midday Break Compliance | MOHRE midday break violations tracked with zero non-conformance target. | Inspection record with no violations logged. | HSE Manager | Daily (midday break season) |
| 15 | MOHRE Midday Break Compliance | Labour accommodation and site staff aware of midday break rules via induction. | Induction training record referencing midday break policy. | HSE Officer | Per new joiner |
| 16 | MOHRE Midday Break Compliance | Coordination with MOHRE inspectors during surprise site visits documented. | Visit log and corrective action closure records. | HSE Manager | As occurs |
| 17 | MOHRE Midday Break Compliance | Site records retained for MOHRE inspection demonstrating midday break compliance history. | Filed compliance records for current and prior seasons. | HSE Manager | Ongoing |
| 18 | Fasting Worker Health Screening | Pre-Ramadan health screening conducted for workers with chronic conditions (diabetes, hypertension). | Screening register with medical clearance status. | Site Nurse/Medic | Before Ramadan start |
| 19 | Fasting Worker Health Screening | Workers self-declare fitness to fast for physically demanding tasks. | Signed self-declaration forms on file. | HR Manager | Before Ramadan start |
| 20 | Fasting Worker Health Screening | High-risk workers (elderly, medically unfit) reassigned to lighter duties during fasting hours. | Reassignment log approved by site medic and supervisor. | Site Nurse/Medic | Ongoing during Ramadan |
| 21 | Fasting Worker Health Screening | Medical clinic/first aid room stocked for dehydration and hypoglycemia cases. | Clinic inventory checklist showing oral rehydration salts, glucose tablets. | Site Nurse/Medic | Weekly during Ramadan |
| 22 | Fasting Worker Health Screening | Workers trained to recognize signs of dehydration, heat exhaustion and low blood sugar. | Toolbox talk record and attendance sheet. | HSE Officer | Once before Ramadan |
| 23 | Fasting Worker Health Screening | Emergency response plan updated to address fasting-related medical emergencies. | Updated ERP document with Ramadan annex. | HSE Manager | Before Ramadan start |
| 24 | Fasting Worker Health Screening | Medical records maintained confidentially for workers under health monitoring. | Confidential medical file register. | Site Nurse/Medic | Ongoing during Ramadan |
| 25 | Fasting Worker Health Screening | Pregnant or breastfeeding workers assessed individually for fasting-related work adjustments. | Individual assessment and accommodation record. | Site Nurse/Medic | As needed |
| 26 | Fasting Worker Health Screening | List of workers exempted from fasting-related task restrictions kept updated and confidential. | Updated exemption list secured with HR. | HR Manager | Weekly during Ramadan |
| 27 | Fatigue Risk Assessment & Management | Fatigue risk assessment updated specifically for Ramadan working conditions. | Signed and dated fatigue risk assessment document. | HSE Manager | Before Ramadan start |
| 28 | Fatigue Risk Assessment & Management | High-risk tasks (working at height, crane ops, driving) restricted during peak fatigue periods. | Task restriction schedule and permit annotations. | HSE Manager | Daily during Ramadan |
| 29 | Fatigue Risk Assessment & Management | Fatigue monitoring rounds conducted by supervisors during afternoon shifts. | Supervisor fatigue observation log. | Site Supervisor | Daily during Ramadan |
| 30 | Fatigue Risk Assessment & Management | Rest breaks increased in frequency though shorter, allowing recovery without exertion. | Rest break schedule with frequency and duration recorded. | Site Supervisor | Daily during Ramadan |
| 31 | Fatigue Risk Assessment & Management | Fatigue reporting mechanism available for workers to flag exhaustion without penalty. | Fatigue incident/near-miss report log. | HSE Officer | Ongoing during Ramadan |
| 32 | Fatigue Risk Assessment & Management | Driving duties for fasting workers limited, with alternate drivers arranged where possible. | Driver roster showing rotation and rest allowance. | Transport Coordinator | Daily during Ramadan |
| 33 | Fatigue Risk Assessment & Management | Fatigue-related incidents investigated and root causes linked to Ramadan schedule reviewed. | Incident investigation report with corrective actions. | HSE Manager | As occurs |
| 34 | Fatigue Risk Assessment & Management | Buddy system implemented for high-risk work to monitor fatigue signs in real time. | Buddy system assignment sheet. | Site Supervisor | Daily during Ramadan |
| 35 | Fatigue Risk Assessment & Management | Fatigue-related task handover briefings conducted between shifts to flag ongoing risks. | Shift handover log with fatigue notes. | Site Supervisor | Daily during Ramadan |
| 36 | Fatigue Risk Assessment & Management | Cumulative fatigue tracked across the week to prevent build-up towards Ramadan's later days. | Weekly cumulative fatigue tracking sheet. | HSE Manager | Weekly during Ramadan |
| 37 | Fatigue Risk Assessment & Management | Night shift workers given adjusted sleep/rest schedule to offset fasting fatigue. | Night shift rest schedule document. | Site Supervisor | Daily during Ramadan |
| 38 | Heat Stress Prevention | Heat stress risk assessment conducted considering fasting (no water intake) plus high temperatures. | Signed heat stress risk assessment. | HSE Manager | Before Ramadan start |
| 39 | Heat Stress Prevention | Wet Bulb Globe Temperature (WBGT) monitored and work adjusted accordingly. | WBGT monitoring log with readings and actions taken. | HSE Officer | Hourly during peak heat |
| 40 | Heat Stress Prevention | Shaded rest areas provided near work fronts for fasting workers. | Site layout drawing showing shaded rest area locations. | Site Manager | Verified daily |
| 41 | Heat Stress Prevention | Cooling measures (fans, misting, cooling vests) provided for outdoor fasting workers. | Equipment issue register and photographic evidence. | HSE Officer | Daily during Ramadan |
| 42 | Heat Stress Prevention | Heat illness emergency procedure posted and understood by first aiders. | Signed acknowledgement from trained first aiders. | Site Nurse/Medic | Before Ramadan start |
| 43 | Heat Stress Prevention | Work-rest cycles adjusted per heat stress index specific to fasting conditions. | Work-rest cycle chart displayed at site office. | HSE Manager | Daily during Ramadan |
| 44 | Heat Stress Prevention | Non-fasting hydration reminders and cooling breaks maintained for non-Muslim workforce. | Hydration station log and break records. | HSE Officer | Daily during Ramadan |
| 45 | Heat Stress Prevention | Sunscreen and protective clothing provided for prolonged outdoor exposure during fasting hours. | PPE issue register for sun protection items. | HSE Officer | Once before Ramadan |
| 46 | Heat Stress Prevention | Portable shade structures relocated to follow work fronts as site progresses. | Shade structure relocation log. | Site Manager | Weekly during Ramadan |
| 47 | Heat Stress Prevention | Heat stress case reporting includes near-miss dizziness or fainting events for trend analysis. | Heat stress case log with categorization. | Site Nurse/Medic | Ongoing during Ramadan |
| 48 | Nutrition, Hydration & Suhoor/Iftar Facilities | Iftar meals provided on time at accommodation/site as per schedule. | Catering delivery log with timestamps. | Camp Boss | Daily during Ramadan |
| 49 | Nutrition, Hydration & Suhoor/Iftar Facilities | Suhoor meal facilities and timing arranged to ensure adequate pre-dawn nutrition. | Suhoor service schedule and attendance record. | Camp Boss | Daily during Ramadan |
| 50 | Nutrition, Hydration & Suhoor/Iftar Facilities | Nutrition guidance provided to workers on balanced Suhoor/Iftar meals for sustained energy. | Awareness poster/handout distribution record. | Site Nurse/Medic | Once before Ramadan |
| 51 | Nutrition, Hydration & Suhoor/Iftar Facilities | Water and electrolyte provisions available immediately after sunset for rapid rehydration. | Water/electrolyte stock and distribution log. | Camp Boss | Daily during Ramadan |
| 52 | Nutrition, Hydration & Suhoor/Iftar Facilities | Iftar and Suhoor areas maintained hygienically as per food safety standards. | Food safety inspection checklist. | Camp Boss | Daily during Ramadan |
| 53 | Nutrition, Hydration & Suhoor/Iftar Facilities | Prayer breaks (Maghrib for Iftar) accommodated within work schedule without penalty. | Prayer break log signed by supervisor. | Site Supervisor | Daily during Ramadan |
| 54 | Nutrition, Hydration & Suhoor/Iftar Facilities | Dates and water distributed on-site immediately at Maghrib for workers still on shift. | Iftar distribution log with time and quantity. | Camp Boss | Daily during Ramadan |
| 55 | Nutrition, Hydration & Suhoor/Iftar Facilities | Kitchen and catering staff briefed on food safety requirements specific to Ramadan meal timing. | Catering staff briefing record. | Camp Boss | Once before Ramadan |
| 56 | Traffic, Machinery & High-Risk Operations | Vehicle and mobile plant operators assessed for fatigue before shift assignment. | Pre-shift fitness declaration for operators. | Plant Supervisor | Daily during Ramadan |
| 57 | Traffic, Machinery & High-Risk Operations | Crane and lifting operations restricted to non-peak fatigue hours where feasible. | Lift plan with scheduled timing noted. | Lifting Supervisor | Per lift during Ramadan |
| 58 | Traffic, Machinery & High-Risk Operations | Journey management plan updated to limit driving during late afternoon fatigue window. | Approved journey management plan. | Transport Coordinator | Before Ramadan start |
| 59 | Traffic, Machinery & High-Risk Operations | Reversing and manoeuvring supervision increased during low-alertness periods. | Banksman deployment log. | Site Supervisor | Daily during Ramadan |
| 60 | Traffic, Machinery & High-Risk Operations | Permit to work system flags Ramadan fatigue considerations for high-risk permits. | PTW form with Ramadan fatigue checkbox completed. | HSE Officer | Per permit during Ramadan |
| 61 | Traffic, Machinery & High-Risk Operations | Machine operators rotated more frequently to manage sustained attention demands. | Operator rotation schedule. | Plant Supervisor | Daily during Ramadan |
| 62 | Traffic, Machinery & High-Risk Operations | Confined space entry work deferred or extra supervision applied during fasting fatigue periods. | Confined space permit with additional controls noted. | HSE Officer | Per permit during Ramadan |
| 63 | Traffic, Machinery & High-Risk Operations | Working at height tasks reviewed for scheduling outside high-fatigue afternoon window. | Height work schedule with timing adjustment. | HSE Officer | Daily during Ramadan |
| 64 | Training, Awareness & Communication | Ramadan-specific HSE toolbox talk delivered to entire workforce before start of month. | Toolbox talk record with topics and attendee signatures. | HSE Officer | Once before Ramadan |
| 65 | Training, Awareness & Communication | Supervisors briefed on fatigue and heat stress warning signs and escalation process. | Supervisor briefing attendance sheet. | HSE Manager | Once before Ramadan |
| 66 | Training, Awareness & Communication | Multilingual awareness materials on fatigue, hydration and midday break distributed. | Distribution record with language versions listed. | HSE Officer | Once before Ramadan |
| 67 | Training, Awareness & Communication | Emergency contact numbers and nearest clinic information communicated to workforce. | Posted emergency contact list at site notice board. | HSE Officer | Once before Ramadan |
| 68 | Training, Awareness & Communication | Feedback sessions held with workers to capture concerns on Ramadan working arrangements. | Meeting minutes with worker feedback and actions. | HR Manager | Weekly during Ramadan |
| 69 | Training, Awareness & Communication | Non-Muslim workforce briefed on schedule changes and respectful conduct expectations. | Briefing attendance sheet. | HR Manager | Once before Ramadan |
| 70 | Training, Awareness & Communication | Ramadan HSE induction updated annually to reflect current MOHRE guidance. | Updated induction material with revision date. | HSE Manager | Annually before Ramadan |
| 71 | Training, Awareness & Communication | Visual signage on fatigue and heat stress symptoms posted at strategic site locations. | Photographic evidence of posted signage. | HSE Officer | Once before Ramadan |
| 72 | Training, Awareness & Communication | Cultural sensitivity training reinforced for supervisors managing mixed fasting/non-fasting crews. | Training attendance record. | HR Manager | Once before Ramadan |
| 73 | Accommodation & Rest Facilities | Labour accommodation air-conditioning verified functional for daytime rest of night-shift/fasting workers. | AC maintenance and inspection checklist. | Camp Boss | Weekly during Ramadan |
| 74 | Accommodation & Rest Facilities | Rest rooms/quiet areas designated for workers needing recovery breaks during shift. | Facility inspection checklist confirming rest room availability. | Camp Boss | Weekly during Ramadan |
| 75 | Accommodation & Rest Facilities | Bedding and sleeping arrangements checked to support adequate daytime rest for night workers. | Accommodation inspection report. | Camp Boss | Weekly during Ramadan |
| 76 | Accommodation & Rest Facilities | Noise levels at accommodation controlled to protect daytime sleep of fasting/night-shift workers. | Noise complaint log and mitigation actions. | Camp Boss | Weekly during Ramadan |
| 77 | Accommodation & Rest Facilities | Transport to/from site adjusted to reduce workers' time away from rest before Iftar. | Transport schedule and timing log. | Transport Coordinator | Daily during Ramadan |
| 78 | Accommodation & Rest Facilities | Drinking water and electrolyte stations available at accommodation for immediate post-sunset use. | Accommodation hydration station inspection log. | Camp Boss | Daily during Ramadan |
| 79 | Accommodation & Rest Facilities | Medical staff on-call at accommodation during early morning Suhoor and night hours. | On-call medical roster. | Site Nurse/Medic | Daily during Ramadan |
| 80 | Monitoring, Reporting & Continuous Improvement | Daily HSE walk-around includes specific Ramadan fatigue and heat stress observations. | Daily HSE inspection report with Ramadan section completed. | HSE Officer | Daily during Ramadan |
| 81 | Monitoring, Reporting & Continuous Improvement | Weekly Ramadan HSE performance review meeting held with management and subcontractors. | Meeting minutes and action tracker. | HSE Manager | Weekly during Ramadan |
| 82 | Monitoring, Reporting & Continuous Improvement | Incident and near-miss statistics analyzed for Ramadan-period trends compared to baseline. | Statistical trend report. | HSE Manager | Weekly during Ramadan |
| 83 | Monitoring, Reporting & Continuous Improvement | Corrective actions from midday break/heat stress inspections tracked to closure. | Corrective action tracker with closure evidence. | HSE Officer | Ongoing during Ramadan |
| 84 | Monitoring, Reporting & Continuous Improvement | Post-Ramadan lessons learned review conducted to improve future year planning. | Lessons learned report with recommendations. | HSE Manager | Once after Ramadan |
| 85 | Monitoring, Reporting & Continuous Improvement | Management of change process followed for any mid-Ramadan schedule adjustments. | MOC form with approvals. | Project Manager | As needed |
| 86 | Monitoring, Reporting & Continuous Improvement | Audit of Ramadan HSE arrangements conducted by senior management or third party. | Audit report with findings and closure status. | HSE Manager | Once during Ramadan |
| 87 | Monitoring, Reporting & Continuous Improvement | Ramadan HSE KPIs (incidents, heat cases, compliance rate) reported to senior management. | Monthly KPI report submitted to management. | HSE Manager | Weekly during Ramadan |
| 88 | Monitoring, Reporting & Continuous Improvement | Benchmarking against previous years' Ramadan HSE performance conducted. | Year-on-year comparison report. | HSE Manager | Once after Ramadan |
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