Part J — Community & Security

Public protection and community interface

Workbook section 107

Owner

HSE Manager / Document Controller

Review / trigger

Annual review; update immediately if legal, authority, project, client, or scope requirements change.

Primary references

Plans TOC - Part J; J - Public Protection Controls; Plan J107 Public Protection Hoa

Checkpoints

Open live checklist

#	Area	Checkpoint / Requirement	Evidence / Acceptance Criteria	Responsible	Frequency
1	1. Site Boundary & Hoarding	Perimeter hoarding erected to Dubai Municipality (DM) approved standard (min 2.4m height, painted, no gaps)	Approved hoarding permit and site photos showing continuous hoarding	Site Engineer	Weekly
2	1. Site Boundary & Hoarding	Hoarding structurally stable and anchored against wind loads	Structural adequacy check / engineer sign-off	Site Engineer	Monthly
3	1. Site Boundary & Hoarding	Hoarding graphics/branding comply with DM public realm guidelines	Approved artwork reference on file	HSE Manager	Once (pre-mobilization)
4	1. Site Boundary & Hoarding	No unauthorized advertising or third-party signage on hoarding	Visual inspection log	HSE Officer	Weekly
5	1. Site Boundary & Hoarding	Hoarding gates lockable and secured after working hours	Lock/latch inspection record	Security Supervisor	Daily
6	1. Site Boundary & Hoarding	Reflective markers/warning tape installed on hoarding facing public roads	Photographic evidence	HSE Officer	Weekly
7	1. Site Boundary & Hoarding	Hoarding kept clean, free of graffiti and damage	Cleaning schedule and inspection log	Site Supervisor	Weekly
8	1. Site Boundary & Hoarding	Emergency contact numbers and site signage displayed on hoarding	Signage photo and content list	HSE Officer	Monthly
9	2. Pedestrian & Public Access Management	Dedicated, covered pedestrian walkway provided where hoarding encroaches on footpath, per RTA requirements	RTA NOC/approval and walkway inspection	Traffic Marshal	Weekly
10	2. Pedestrian & Public Access Management	Walkway surface even, non-slip, and free of trip hazards	Walkway condition checklist	HSE Officer	Daily
11	2. Pedestrian & Public Access Management	Walkway lighting adequate for night-time pedestrian safety	Lux level reading / visual check	HSE Officer	Weekly
12	2. Pedestrian & Public Access Management	Tactile paving / accessibility provisions maintained for people of determination	Site walk-through record	HSE Officer	Monthly
13	2. Pedestrian & Public Access Management	Temporary crossings marked and protected from vehicle movement	Barrier and signage inspection	Traffic Marshal	Daily
14	2. Pedestrian & Public Access Management	No material storage or plant parked on public footpath or walkway	Site inspection log	Site Supervisor	Daily
15	2. Pedestrian & Public Access Management	Public access points kept clear of trip/fall hazards (cables, debris)	Housekeeping inspection record	HSE Officer	Daily
16	2. Pedestrian & Public Access Management	Wayfinding signage directs pedestrians safely around site	Signage photo audit	HSE Officer	Monthly
17	3. Traffic Management & RTA Compliance	Approved Traffic Management Plan (TMP) available on site and implemented as per RTA approval	RTA-approved TMP document	Traffic Marshal	Once (pre-mobilization)
18	3. Traffic Management & RTA Compliance	Temporary traffic diversions signed and lit per RTA standards	RTA-approved signage layout and site photos	Traffic Marshal	Weekly
19	3. Traffic Management & RTA Compliance	Banksmen/traffic marshals deployed for vehicle entry/exit onto public roads	Deployment roster and competency certificates	HSE Manager	Daily
20	3. Traffic Management & RTA Compliance	Delivery vehicle routing plan minimizes conflict with public traffic and school routes	Routing plan document	Logistics Coordinator	Monthly
21	3. Traffic Management & RTA Compliance	Wheel-wash facility operational to prevent mud/debris on public roads	Wheel-wash inspection log	Site Supervisor	Daily
22	3. Traffic Management & RTA Compliance	Road cleaning conducted immediately after any spillage or debris deposit on public road	Cleaning record with time-stamped photos	Site Supervisor	As needed/Daily
23	3. Traffic Management & RTA Compliance	Temporary traffic signals/cones maintained in good condition and correctly positioned	Traffic control device inspection checklist	Traffic Marshal	Daily
24	3. Traffic Management & RTA Compliance	Speed limits enforced for site vehicles on approach roads adjacent to public areas	Speed monitoring record	HSE Officer	Weekly
25	4. Noise, Dust & Environmental Nuisance Control	Noisy activities scheduled within DM-permitted working hours; NOC obtained for out-of-hours works	DM out-of-hours NOC and activity log	HSE Manager	Per activity
26	4. Noise, Dust & Environmental Nuisance Control	Noise levels at nearest sensitive receptor monitored and within DM limits	Noise monitoring report	Environmental Officer	Monthly
27	4. Noise, Dust & Environmental Nuisance Control	Dust suppression (water spraying) applied during demolition, excavation, and material handling	Water bowser log / spraying schedule	Site Supervisor	Daily
28	4. Noise, Dust & Environmental Nuisance Control	Debris chutes and covered skips used to prevent dust/debris dispersal to public areas	Visual inspection of chutes and skips	HSE Officer	Daily
29	4. Noise, Dust & Environmental Nuisance Control	Vibration-generating activities monitored where adjacent to public structures	Vibration monitoring log	Environmental Officer	Weekly
30	4. Noise, Dust & Environmental Nuisance Control	Odour-generating works (e.g., asphalt, painting) controlled and communities notified in advance	Community notification record	HSE Manager	Per activity
31	4. Noise, Dust & Environmental Nuisance Control	Waste and construction debris not discharged into public stormwater drains	Drainage inspection log	Environmental Officer	Weekly
32	4. Noise, Dust & Environmental Nuisance Control	Light spill from site towers/floodlights shielded to avoid glare on adjacent public roads	Lighting orientation inspection	HSE Officer	Monthly
33	5. Public Utilities & Third-Party Asset Protection	Underground utility survey/as-built drawings obtained before excavation near public infrastructure	Utility clearance certificate / survey drawing	Site Engineer	Once (pre-excavation)
34	5. Public Utilities & Third-Party Asset Protection	DEWA, Etisalat/du, and other authority NOCs obtained prior to works affecting public utilities	Copies of authority NOCs	Site Engineer	Once (pre-mobilization)
35	5. Public Utilities & Third-Party Asset Protection	Trial pits (potholing) conducted before mechanical excavation near known utility lines	Trial pit log with findings	Site Engineer	Per excavation
36	5. Public Utilities & Third-Party Asset Protection	Exposed utility lines protected, marked, and supported during works	Site photos and protection method statement	Site Supervisor	Daily
37	5. Public Utilities & Third-Party Asset Protection	Incident/damage to public utility reported immediately to relevant authority and DM	Incident report and authority acknowledgment	HSE Manager	Immediate/As needed
38	5. Public Utilities & Third-Party Asset Protection	Street furniture, trees, and public assets adjacent to site protected from damage	Pre- and post-works condition survey	Site Engineer	Once (pre/post)
39	5. Public Utilities & Third-Party Asset Protection	Public streetlights and signal cabling near excavation clearly identified and fenced off	Utility protection inspection log	Site Engineer	Weekly
40	6. Community Notification & Stakeholder Engagement	Community notification letters issued prior to disruptive activities (road closure, night work, blasting)	Signed notification letters/distribution record	Public Relations Officer	Per activity
41	6. Community Notification & Stakeholder Engagement	Community complaints register maintained and reviewed by management	Complaints log with resolution status	HSE Manager	Weekly
42	6. Community Notification & Stakeholder Engagement	Complaints resolved and closed out within defined turnaround time	Closure records with evidence	HSE Manager	Per complaint
43	6. Community Notification & Stakeholder Engagement	Site contact/hotline number displayed and functioning for public queries	Hotline test log	Public Relations Officer	Monthly
44	6. Community Notification & Stakeholder Engagement	Coordination meetings held with neighboring facilities (schools, hospitals, mosques) as applicable	Meeting minutes	Project Manager	Monthly
45	6. Community Notification & Stakeholder Engagement	Public awareness signage (photography prohibited, hard hat area) displayed at public interface points	Signage photo audit	HSE Officer	Monthly
46	6. Community Notification & Stakeholder Engagement	Stakeholder feedback incorporated into revised public protection measures where warranted	Action tracker referencing stakeholder feedback	HSE Manager	Quarterly
47	7. Vulnerable Groups & Public Safety Zones	Additional protective measures implemented near schools, mosques, and hospitals (reduced hours, extra barriers)	Site-specific method statement for sensitive zones	HSE Manager	Once (pre-activity)
48	7. Vulnerable Groups & Public Safety Zones	Children/public exclusion zones clearly marked around crane lifting and heavy plant operation areas	Exclusion zone barricading inspection	HSE Officer	Daily
49	7. Vulnerable Groups & Public Safety Zones	Warning signage for people of determination and elderly pedestrians provided at public crossing points	Signage inspection record	HSE Officer	Monthly
50	7. Vulnerable Groups & Public Safety Zones	School-zone traffic timing coordinated with RTA/school authorities to avoid peak pedestrian conflict	Coordination correspondence	Traffic Marshal	Per term/As needed
51	7. Vulnerable Groups & Public Safety Zones	Prayer-time and Friday sermon crowd management coordinated near mosques adjacent to site	Coordination plan and observation log	Traffic Marshal	Weekly
52	8. Falling Object & Overhead Protection	Catch fences/debris netting installed on scaffolding facing public areas	Scaffold inspection tag and netting condition record	Scaffold Supervisor	Weekly
53	8. Falling Object & Overhead Protection	Covered walkway/canopy provided where works occur above public thoroughfare	Canopy structural check and inspection log	Site Engineer	Weekly
54	8. Falling Object & Overhead Protection	Tool lanyards and toe boards used for work at height adjacent to public boundary	Work-at-height inspection checklist	HSE Officer	Daily
55	8. Falling Object & Overhead Protection	Crane lifting over public roads restricted, permitted only with RTA/Police road closure approval	Lift plan and authority approval	Lifting Supervisor	Per lift
56	8. Falling Object & Overhead Protection	Material hoists and chutes positioned away from public access, with exclusion barriers	Site layout inspection	HSE Officer	Weekly
57	8. Falling Object & Overhead Protection	Loose materials and formwork secured against wind uplift near public boundary	Securing inspection checklist	Site Supervisor	Daily
58	9. Security Interface with Public	Security personnel stationed at public-facing gates to control unauthorized entry	Security deployment roster	Security Supervisor	Daily
59	9. Security Interface with Public	CCTV coverage includes hoarding perimeter facing public areas, footage retained per DM/Police requirement	CCTV retention log	Security Supervisor	Monthly
60	9. Security Interface with Public	Visitor/public complaint incidents logged and escalated to HSE and Police if required	Incident log and police report reference (if applicable)	Security Supervisor	As needed
61	9. Security Interface with Public	Site emergency evacuation plan accounts for public interface areas and coordinates with Civil Defence	Evacuation plan document reviewed by Civil Defence	HSE Manager	Once (updated annually)
62	9. Security Interface with Public	Public prohibited from unsupervised entry to site through delivery gate during working hours	Gate control inspection log	Security Supervisor	Daily
63	10. Documentation, Audit & Authority Compliance	All applicable DM Public Protection Manual (Circular 107 / current edition) requirements incorporated into site method statements	Method statement cross-reference to DM manual clauses	HSE Manager	Once (pre-mobilization)
64	10. Documentation, Audit & Authority Compliance	DM building/public protection inspections and any non-conformances tracked to closure	DM inspection reports and closure evidence	HSE Manager	Per inspection
65	10. Documentation, Audit & Authority Compliance	Trakhees NOC compliance verified for sites within free zone jurisdiction (if applicable)	Trakhees NOC and compliance log	Project Manager	Once/As applicable
66	10. Documentation, Audit & Authority Compliance	Monthly public protection self-audit conducted and reported to project management	Self-audit report	HSE Manager	Monthly
67	10. Documentation, Audit & Authority Compliance	Records of public protection training for site supervisors and marshals maintained	Training attendance and certificates	HSE Manager	Once/Refresher annually
68	10. Documentation, Audit & Authority Compliance	Public protection performance included in project HSE statistics and management review	HSE monthly report extract	HSE Manager	Monthly
69	11. Excavation & Deep Works Adjacent to Public Areas	Shoring/retaining wall design reviewed by structural engineer for excavations near public roads	Design review certificate	Site Engineer	Once (pre-excavation)
70	11. Excavation & Deep Works Adjacent to Public Areas	Excavation edges adjacent to public footpaths barricaded and signed	Barricade inspection log	HSE Officer	Daily
71	11. Excavation & Deep Works Adjacent to Public Areas	Settlement/movement monitoring instruments installed near sensitive public structures	Monitoring readings log	Site Engineer	Weekly
72	11. Excavation & Deep Works Adjacent to Public Areas	Dewatering discharge does not affect public roads or drainage without authority NOC	Dewatering NOC and discharge log	Environmental Officer	Weekly
73	12. Night Works & Special Events Interface	Night work NOC obtained from DM prior to conducting works beyond permitted hours	DM night work NOC	HSE Manager	Per activity
74	12. Night Works & Special Events Interface	Noise and light spill from night works minimized near residential areas	Monitoring log and mitigation record	Environmental Officer	Per night shift
75	12. Night Works & Special Events Interface	Special event/public holiday schedules coordinated to reduce disruption (e.g., National Day, Ramadan)	Coordination schedule with authorities	Project Manager	Per event
76	12. Night Works & Special Events Interface	Additional traffic marshals deployed during high pedestrian footfall periods (e.g., weekends near malls)	Deployment log	Traffic Marshal	As needed
77	12. Night Works & Special Events Interface	Public protection checklist reviewed and updated following any DM directive or circular revision	Revision history log	HSE Manager	As needed
78	12. Night Works & Special Events Interface	Third-party inspection findings on public protection tracked in a single corrective action register	Corrective action register	HSE Manager	Monthly
79	12. Night Works & Special Events Interface	Public protection risk register reviewed jointly with project risk register on a scheduled basis	Joint risk register review minutes	HSE Manager	Monthly
80	12. Night Works & Special Events Interface	Photographic/video baseline of adjacent public assets taken before works commence for dispute avoidance	Baseline photo/video record	Site Engineer	Once (pre-mobilization)
81	11. Excavation & Deep Works Adjacent to Public Areas	Groundwater level monitored near excavation to prevent impact on adjacent public infrastructure	Groundwater monitoring log	Environmental Officer	Weekly
82	11. Excavation & Deep Works Adjacent to Public Areas	Temporary works permit obtained and displayed for shoring/support systems near public boundary	Temporary works permit copy	Site Engineer	Once (pre-activity)
83	6. Community Notification & Stakeholder Engagement	Multilingual community notices provided reflecting the demographic of the surrounding area	Sample multilingual notice on file	Public Relations Officer	Per activity
84	3. Traffic Management & RTA Compliance	Temporary parking bay closures coordinated with RTA and communicated to affected businesses/residents	RTA approval and notification record	Traffic Marshal	Per closure
85	4. Noise, Dust & Environmental Nuisance Control	Concrete batching/pumping activities scheduled to minimize disruption to adjacent public spaces	Activity schedule and community notice	Site Supervisor	Per activity
86	7. Vulnerable Groups & Public Safety Zones	Dedicated safe drop-off/pick-up zone maintained where site interfaces with school run traffic	Zone marking inspection and coordination record	Traffic Marshal	Daily during school hours
87	9. Security Interface with Public	Loitering or informal vending near site boundary reported and addressed with relevant municipal team	Incident/report log	Security Supervisor	As needed
88	2. Pedestrian & Public Access Management	Periodic review of public walkway route conducted as site phases and hoarding lines change	Route review record with updated layout	Site Engineer	Per phase change

Each checkpoint records Status (Yes / No / N/A), Comments, Corrective Action and Sign-off. Switch to Complete in-app to fill it here, or download the blank version to complete on site.

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