Part G — Equipment & Plant

Vehicle Inspection Checklist

Owner

HSE Manager / Document Controller

Review / trigger

Annual review; update on legal, authority, project or client change

Checkpoints

#	Area	Checkpoint / Requirement	Evidence / Acceptance Criteria	Responsible	Frequency
1	Driver Competency & Authorization	Valid UAE driving license matching vehicle/equipment category	Copy of valid license verified against vehicle class on file	Fleet Supervisor	Prior to assignment
2	Driver Competency & Authorization	Site-specific vehicle/plant induction completed	Signed induction record with test/assessment score	HSE Officer	Once per driver, renewed annually
3	Driver Competency & Authorization	Driver medical fitness certificate valid	Current medical fitness certificate in HR file	HR Officer	Annually
4	Driver Competency & Authorization	Defensive driving training certificate current	Training certificate not older than 3 years	Training Coordinator	Every 3 years
5	Driver Competency & Authorization	Driver not under influence of alcohol/drugs	Random breathalyzer/testing log with negative result	HSE Officer	Random, min. weekly
6	Driver Competency & Authorization	Driver fatigue management compliance (max working hours)	Timesheet record showing hours within legal limit	Fleet Supervisor	Daily
7	Driver Competency & Authorization	Banksman/signaler certified for reversing operations	Valid banksman certificate displayed on badge	HSE Officer	Prior to deployment
8	Driver Competency & Authorization	Third-party competency certificate for heavy/specialized vehicles	Certificate from accredited training body on file	Fleet Supervisor	Prior to assignment, renewed per validity
9	Pre-Use Vehicle Inspection	Daily pre-start checklist completed for each vehicle	Signed pre-start inspection form (TA card) retained in cab	Driver	Daily before first use
10	Pre-Use Vehicle Inspection	Tyres condition, pressure and tread depth checked	Inspection form recording tread depth >1.6mm, no visible damage	Driver	Daily
11	Pre-Use Vehicle Inspection	Brakes, steering and horn functional	Function test recorded on pre-start checklist	Driver	Daily
12	Pre-Use Vehicle Inspection	Lights, indicators and reverse alarm operational	Visual/audible test recorded, defect tag raised if failed	Driver	Daily
13	Pre-Use Vehicle Inspection	Mirrors, windscreen and wipers clean and undamaged	Visual inspection recorded on checklist	Driver	Daily
14	Pre-Use Vehicle Inspection	Seatbelts functional in all occupied seats	Physical pull-test recorded on checklist	Driver	Daily
15	Pre-Use Vehicle Inspection	Fire extinguisher onboard, charged and in date	Inspection tag date checked against current month	HSE Officer	Weekly
16	Pre-Use Vehicle Inspection	First aid kit present and stocked	Kit contents checklist verified against stock list	HSE Officer	Weekly
17	Pre-Use Vehicle Inspection	Fuel, oil and coolant levels checked, no visible leaks	Ground condition check under vehicle recorded	Driver	Daily
18	Pre-Use Vehicle Inspection	Wheel nuts, chassis and suspension visually inspected	Weekly mechanical inspection checklist signed	Maintenance Engineer	Weekly
19	Vehicle Documentation & Registration	Vehicle registration (Mulkiya) valid and displayed	Copy of valid Mulkiya in vehicle document holder	Fleet Supervisor	Monthly
20	Vehicle Documentation & Registration	Third-party insurance certificate valid	Insurance certificate copy verified against expiry date	Fleet Supervisor	Monthly
21	Vehicle Documentation & Registration	Annual RTA/DMT vehicle test pass certificate current	Test pass certificate copy on file and in vehicle	Fleet Supervisor	Annually
22	Vehicle Documentation & Registration	Load chart/capacity plate legible and matches vehicle	Photo/visual check of plate against load records	HSE Officer	Quarterly
23	Vehicle Documentation & Registration	Preventive maintenance schedule adhered to per OEM	Maintenance log with service intervals recorded	Maintenance Engineer	As per OEM schedule
24	Vehicle Documentation & Registration	Vehicle allocated unique fleet/asset number and logged in register	Fleet register cross-checked against vehicle decal number	Fleet Supervisor	Monthly
25	Site Traffic Management Plan	Approved Traffic Management Plan (TMP) available on site	Current approved TMP document with revision status	Project Manager	Prior to mobilization, reviewed monthly
26	Site Traffic Management Plan	Segregated pedestrian and vehicle routes established	Site layout drawing showing segregation, physical barriers verified	HSE Officer	Weekly
27	Site Traffic Management Plan	One-way traffic system enforced where applicable	Signage and directional markings inspected	HSE Officer	Weekly
28	Site Traffic Management Plan	Speed limit signage posted at required intervals	Signage placement checked against TMP drawing	HSE Officer	Monthly
29	Site Traffic Management Plan	Vehicle speed limit enforced on site (max 20km/h)	Telematics speed report or observation log	Fleet Supervisor	Weekly
30	Site Traffic Management Plan	Designated parking and loading/unloading areas marked	Ground marking and signage inspection record	HSE Officer	Monthly
31	Site Traffic Management Plan	Blind spots and turning areas fitted with convex mirrors	Mirror installation checklist against TMP hazard points	HSE Officer	Monthly
32	Site Traffic Management Plan	Road surface condition maintained (potholes, drainage)	Route condition inspection report with corrective actions	Site Engineer	Weekly
33	Reversing & Manoeuvring Controls	Reverse alarm and rotating beacon functional on all vehicles	Function test recorded on daily pre-start checklist	Driver	Daily
34	Reversing & Manoeuvring Controls	Banksman deployed for all reversing manoeuvres in congested areas	Observation record confirming banksman presence	HSE Officer	Daily
35	Reversing & Manoeuvring Controls	Exclusion zone maintained during vehicle reversing/tipping	Barricading and toolbox talk record on exclusion zone	Site Supervisor	Daily
36	Reversing & Manoeuvring Controls	Standard hand signals used and understood by banksman/driver	Toolbox talk attendance record on standard signals	HSE Officer	Monthly refresher
37	Reversing & Manoeuvring Controls	No reversing without visual/camera confirmation of clear path	Reverse camera functional check log	Driver	Daily
38	Reversing & Manoeuvring Controls	Reversing restricted zones identified and signposted	Signage and hazard map cross-check record	HSE Officer	Monthly
39	Loading, Unloading & Load Securing	Load within rated vehicle capacity	Weighbridge ticket or load calculation compared to rated capacity	Site Supervisor	Each load
40	Loading, Unloading & Load Securing	Load secured with rated lashings/chains/binders	Visual inspection of securing devices before departure	Driver	Each load
41	Loading, Unloading & Load Securing	Loading/unloading area free of unauthorized personnel	Exclusion zone barricading inspection record	HSE Officer	Each loading operation
42	Loading, Unloading & Load Securing	Tail lift/crane used for unloading inspected and certified	Third-party inspection certificate valid and displayed	HSE Officer	Prior to use, per validity
43	Loading, Unloading & Load Securing	Materials covered/netted to prevent falling debris in transit	Visual check of covering prior to departure	Driver	Each load
44	Pedestrian & Public Interface Safety	Pedestrian walkways physically separated from vehicle routes	Barrier/hoarding inspection record along walkway	HSE Officer	Weekly
45	Pedestrian & Public Interface Safety	Warning signage for vehicle movement at site entry/exit	Signage inventory checklist at gate points	HSE Officer	Monthly
46	Pedestrian & Public Interface Safety	Flagmen/traffic marshals positioned at public road interface	Deployment roster cross-checked with site attendance	Site Supervisor	Daily
47	Pedestrian & Public Interface Safety	High-visibility clothing worn by all personnel in traffic areas	Random PPE compliance spot-check log	HSE Officer	Daily
48	Pedestrian & Public Interface Safety	School/public area proximity risk assessed and controlled	Risk assessment on file with community liaison sign-off	HSE Manager	Prior to works, reviewed monthly
49	Emergency Preparedness & Incident Response	Emergency contact numbers displayed in every vehicle cab	Photo verification of posted emergency contact card	HSE Officer	Monthly
50	Emergency Preparedness & Incident Response	Vehicle incident/near-miss reporting procedure communicated	Toolbox talk record confirming reporting procedure awareness	HSE Officer	Monthly
51	Emergency Preparedness & Incident Response	Spill kit available for fuel/oil leaks from vehicles	Spill kit inventory checklist verified against stock list	HSE Officer	Weekly
52	Emergency Preparedness & Incident Response	Vehicle breakdown/recovery procedure established	Documented recovery procedure with recovery contractor contact	Fleet Supervisor	Reviewed quarterly
53	Emergency Preparedness & Incident Response	Fire/collision emergency drill conducted for drivers	Drill attendance record and debrief report	HSE Manager	Semi-annually
54	Vehicle Type-Specific Controls	Dump truck tailgate locking mechanism inspected before travel	Visual inspection checklist confirming tailgate lock engaged	Driver	Each load
55	Vehicle Type-Specific Controls	Concrete mixer truck drum and chute inspected for defects	Pre-use inspection checklist for mixer drum/chute	Driver	Daily
56	Vehicle Type-Specific Controls	Low-bed/trailer securing pins and ramps inspected	Visual inspection checklist prior to loading heavy equipment	Driver	Each transport
57	Vehicle Type-Specific Controls	Water tanker valves and hoses inspected for leaks	Pre-use inspection checklist for tanker fittings	Driver	Daily
58	Vehicle Type-Specific Controls	Crane-mounted vehicle outriggers and stabilizers inspected	Outrigger deployment checklist signed by operator	Operator	Each setup
59	Vehicle Type-Specific Controls	Light vehicle (LV) child/passenger restraint policy enforced where applicable	Vehicle policy compliance spot-check log	Fleet Supervisor	Monthly
60	Journey Management & Route Risk Assessment	Journey management plan completed for off-site/long-distance trips	Approved journey management plan on file prior to travel	Fleet Supervisor	Prior to each long-distance trip
61	Journey Management & Route Risk Assessment	Route risk assessment conducted for hazardous road sections	Route risk assessment document with mitigation measures	HSE Officer	Prior to route use, reviewed annually
62	Journey Management & Route Risk Assessment	Night driving restrictions applied per company policy	Trip log confirming compliance with night driving policy	Fleet Supervisor	Each applicable trip
63	Journey Management & Route Risk Assessment	GPS tracking active and monitored for all site vehicles	GPS tracking system report reviewed for coverage gaps	Fleet Supervisor	Daily
64	Mobile Phone & Distraction Controls	Mobile phone use prohibited while driving unless hands-free	Random observation/spot-check log on phone use compliance	HSE Officer	Weekly
65	Mobile Phone & Distraction Controls	In-vehicle distraction devices (radio, GPS) positioned safely	Vehicle setup inspection checklist	Driver	Daily
66	Mobile Phone & Distraction Controls	Driver briefed on zero-tolerance distracted driving policy	Signed acknowledgement of distracted driving policy	HSE Officer	At induction, refreshed annually
67	Monitoring, Audit & Continual Improvement	Monthly vehicle safety audit conducted across fleet	Completed audit report with closed-out non-conformances	HSE Manager	Monthly
68	Monitoring, Audit & Continual Improvement	Vehicle incident statistics reviewed and trended	Incident trend report presented in HSE meeting minutes	HSE Manager	Monthly
69	Monitoring, Audit & Continual Improvement	Defect reporting and close-out tracked to completion	Defect log with closure evidence and sign-off	Fleet Supervisor	Weekly
70	Monitoring, Audit & Continual Improvement	Driver performance/telematics data reviewed for violations	Telematics report reviewed with corrective actions logged	Fleet Supervisor	Weekly
71	Monitoring, Audit & Continual Improvement	Subcontractor vehicles vetted for compliance before site entry	Subcontractor vehicle compliance checklist at gate	HSE Officer	Prior to entry, spot-checked weekly
72	Monitoring, Audit & Continual Improvement	Corrective actions from audits tracked to closure with target dates	CAPA tracker with closure evidence and dates	HSE Manager	Monthly
73	Pre-Use Vehicle Inspection	Air conditioning/cabin ventilation functional to prevent driver fatigue	Function check recorded on pre-start checklist	Driver	Daily
74	Pre-Use Vehicle Inspection	Vehicle number plate and unit decal clearly visible	Visual check recorded on pre-start checklist	Driver	Daily
75	Vehicle Documentation & Registration	Hazardous goods transport permit valid where applicable	Permit copy verified against transported material type	Fleet Supervisor	Per shipment, per validity
76	Vehicle Documentation & Registration	Driver's daily trip log/logbook maintained and signed	Logbook entries cross-checked with GPS trip data	Fleet Supervisor	Daily
77	Site Traffic Management Plan	Temporary diversions communicated to all site personnel	Toolbox talk/notice board record on diversion changes	HSE Officer	Each diversion change
78	Site Traffic Management Plan	Adequate site lighting provided along vehicle routes at night	Lighting inspection checklist along route	HSE Officer	Weekly, night shift
79	Reversing & Manoeuvring Controls	Proximity sensors/collision avoidance systems tested where fitted	Function test log for proximity sensor system	Maintenance Engineer	Weekly
80	Loading, Unloading & Load Securing	Overhead clearance verified before entering loading bay/structure	Clearance check recorded on loading checklist	Driver	Each load
81	Pedestrian & Public Interface Safety	Temporary traffic control devices (cones, barriers) inspected for condition	Weekly TMP equipment inspection checklist	HSE Officer	Weekly
82	Emergency Preparedness & Incident Response	Vehicle-mounted GPS panic/SOS button tested where fitted	Function test log recorded monthly	Fleet Supervisor	Monthly
83	Vehicle Type-Specific Controls	Bowser/refuelling vehicle bonding and earthing equipment inspected	Bonding cable continuity test log	HSE Officer	Before each refuelling operation
84	Journey Management & Route Risk Assessment	Weather-related driving restrictions (fog, sandstorm) enforced	Weather advisory log cross-checked with trip authorization	Fleet Supervisor	As per weather advisory
85	Mobile Phone & Distraction Controls	Eating/smoking while driving prohibited per policy	Random observation/spot-check log	HSE Officer	Weekly
86	Monitoring, Audit & Continual Improvement	Annual review of Traffic Management Plan effectiveness conducted	TMP review report with revision history	HSE Manager	Annually
87	Driver Competency & Authorization	Toolbox talk on seasonal hazards (heat stress, low visibility) conducted	Toolbox talk attendance record	HSE Officer	Seasonally
88	Loading, Unloading & Load Securing	Signal person positioned during crane-assisted loading of vehicles	Deployment record and observation log	Site Supervisor	Each crane-assisted load

Each checkpoint records Status (Yes / No / N/A), Comments, Corrective Action and Sign-off. Switch to Complete in-app to fill it here, or download the blank version to complete on site.

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Turn this into evidence you can hand over