Part F — Hazardous Substances

SDS Review Checklist

Owner

HSE Manager / Document Controller

Review / trigger

Annual review; update on legal, authority, project or client change

Checkpoints

#	Area	Checkpoint / Requirement	Evidence / Acceptance Criteria	Responsible	Frequency
1	1. SDS Collection and Source Verification	SDS obtained directly from manufacturer or authorized supplier at time of first purchase	Procurement record shows SDS attached to purchase order	Procurement Coordinator	Per new chemical
2	1. SDS Collection and Source Verification	SDS authenticity verified against supplier letterhead and product batch details	Cross-check of SDS header details against delivery note	HSE Officer	Per new chemical
3	1. SDS Collection and Source Verification	SDS requested in both English and Arabic from supplier at point of order	Supplier correspondence requesting bilingual SDS retained	Procurement Coordinator	Per new chemical
4	1. SDS Collection and Source Verification	SDS for locally reformulated or blended products obtained from local manufacturer	Local manufacturer SDS on file matching product label	HSE Officer	Per new chemical
5	2. SDS Currency and Version Control	SDS revision date checked and confirmed not older than 3 years or per GSO 1270 update cycle	SDS revision date log reviewed against 3-year threshold	HSE Officer	Quarterly
6	2. SDS Currency and Version Control	Superseded SDS versions removed from active files and archived separately	Archive folder review confirms no obsolete SDS in active binder	HSE Officer	Quarterly
7	2. SDS Currency and Version Control	Version control log maintained tracking SDS updates per chemical	Version control register with revision numbers and dates	HSE Officer	Quarterly
8	2. SDS Currency and Version Control	Supplier notified request for updated SDS when reformulation or regulatory change occurs	Correspondence log requesting updated SDS following notification	Procurement Coordinator	As required
9	2. SDS Currency and Version Control	Annual SDS currency review completed for entire chemical inventory	Annual review report signed by HSE Manager	HSE Manager	Annually
10	3. Arabic Translation Compliance	Arabic-language SDS available for every chemical alongside English version	Bilingual SDS file check for 100% of inventory items	HSE Officer	Quarterly
11	3. Arabic Translation Compliance	Arabic translation verified for technical accuracy by qualified translator or certified source	Translation verification certificate or supplier confirmation on file	HSE Manager	Per new chemical
12	3. Arabic Translation Compliance	Arabic SDS content matches English version in hazard classification and section sequence	Side-by-side comparison checklist completed for sample SDS	HSE Officer	Quarterly
13	3. Arabic Translation Compliance	Machine-translated SDS flagged and replaced with certified translation where accuracy uncertain	Flagged item log with replacement tracking	HSE Officer	As required
14	4. SDS Technical Content Review - Hazard Identification	Section 2 hazard classification reviewed against GHS categories and pictograms	Reviewer checklist confirming classification consistency	HSE Officer	Per new chemical
15	4. SDS Technical Content Review - Hazard Identification	Section 3 composition/ingredient information checked for CAS numbers and concentration ranges	Ingredient data cross-checked against product technical datasheet	HSE Officer	Per new chemical
16	4. SDS Technical Content Review - Hazard Identification	Section 4 first-aid measures reviewed and cross-referenced with site first aid provisions	First aid measures matched to on-site first aid kit contents	HSE Officer	Per new chemical
17	4. SDS Technical Content Review - Hazard Identification	Section 7 handling and storage requirements reviewed against actual site storage conditions	Storage requirement comparison checklist completed	HSE Officer	Per new chemical
18	4. SDS Technical Content Review - Hazard Identification	Section 8 exposure controls/PPE requirements reviewed against issued PPE for task	PPE requirement cross-check against issued PPE register	HSE Officer	Per new chemical
19	5. SDS Technical Content Review - Emergency and Exposure Data	Section 6 accidental release measures reviewed and incorporated into spill response procedure	Spill procedure updated to reflect SDS-specific guidance	HSE Officer	Per new chemical
20	5. SDS Technical Content Review - Emergency and Exposure Data	Section 9 physical/chemical properties checked for flashpoint and flammability data relevant to storage class	Storage classification cross-checked against flashpoint data	HSE Officer	Per new chemical
21	5. SDS Technical Content Review - Emergency and Exposure Data	Section 11 toxicological information reviewed for occupational exposure limit values applicable in UAE	OEL values compared against OSHAD/MOHRE reference limits	HSE Officer	Per new chemical
22	5. SDS Technical Content Review - Emergency and Exposure Data	Section 14 transport information checked for compliance with UAE dangerous goods transport rules	Transport classification matched to delivery vehicle placarding	HSE Officer	Per new chemical
23	6. Integration into Site Risk Assessments and Method Statements	Chemical risk assessment updated to reflect current SDS hazard data before task commencement	Risk assessment revision log referencing SDS version	HSE Officer	Per new chemical
24	6. Integration into Site Risk Assessments and Method Statements	Method statement for chemical-related tasks cross-references applicable SDS number	Method statement document includes SDS reference field	HSE Officer	Per new chemical
25	6. Integration into Site Risk Assessments and Method Statements	Toolbox talks incorporate key SDS hazard points before task start	Toolbox talk record referencing SDS content covered	Site Supervisor	Daily
26	6. Integration into Site Risk Assessments and Method Statements	Changes in SDS content trigger re-assessment of related risk assessments and permits	Change log linking SDS update to risk assessment revision	HSE Manager	As required
27	7. Accessibility and Communication of SDS Information	SDS displayed or accessible at point of chemical use, not only central store	Work area walkthrough confirms SDS access at usage point	HSE Officer	Weekly
28	7. Accessibility and Communication of SDS Information	Workers demonstrate understanding of relevant SDS content for chemicals they handle	Verbal competency check/quiz record for sampled workers	HSE Officer	Quarterly
29	7. Accessibility and Communication of SDS Information	Mobile/digital SDS access tool tested for functionality on-site including offline access	Digital SDS app functionality test log	HSE Officer	Quarterly
30	7. Accessibility and Communication of SDS Information	Emergency responders and Civil Defence provided access to critical SDS during mobilization drills	Drill record confirming SDS provided to responding team	HSE Manager	Annually
31	8. SDS Review Governance and Record Keeping	Designated competent person assigned responsibility for SDS review and update cycle	Appointment letter/role assignment on file	HSE Manager	Annually
32	8. SDS Review Governance and Record Keeping	SDS review log maintained recording reviewer, date, findings and actions	Review log entries complete for all reviewed SDS	HSE Officer	Quarterly
33	8. SDS Review Governance and Record Keeping	Non-conforming or incomplete SDS escalated to supplier with corrective request	Escalation correspondence and supplier response on file	Procurement Coordinator	As required
34	8. SDS Review Governance and Record Keeping	SDS records retained for minimum retention period per company document control procedure	Document control register showing retention compliance	HSE Officer	Annually
35	9. Regulatory Alignment and External Verification	SDS review process aligned with OSHAD-SF Mechanism and Federal Decree-Law No. 20 of 2020 requirements	Compliance mapping document cross-referenced to legislation	HSE Manager	Annually
36	9. Regulatory Alignment and External Verification	SDS compliance verified against GSO 1270 GHS classification and labelling standard	Compliance verification checklist against GSO 1270 clauses	HSE Officer	Annually
37	9. Regulatory Alignment and External Verification	Third-party or client HSE audit findings on SDS management tracked to closure	Audit finding tracker with closure evidence	HSE Manager	Per audit
38	9. Regulatory Alignment and External Verification	SDS review procedure re-validated following any change in UAE chemical regulation	Procedure revision record linked to regulatory bulletin	HSE Manager	As required
39	1. SDS Collection and Source Verification	SDS for imported chemicals accompanied by import compliance documentation confirming UAE registration	Import documentation cross-checked with MOCCAE/customs clearance	Procurement Coordinator	Per new chemical
40	1. SDS Collection and Source Verification	Duplicate or conflicting SDS versions from multiple suppliers for same product reconciled to single approved version	Reconciliation record identifying approved master SDS	HSE Officer	Per new chemical
41	2. SDS Currency and Version Control	SDS update triggers include change in classification, new toxicological data or regulatory amendment	Trigger event log linked to SDS revision history	HSE Officer	As required
42	2. SDS Currency and Version Control	Reminder system (calendar/register) in place to flag upcoming SDS review due dates	Reminder log/tracker showing upcoming and completed reviews	HSE Officer	Monthly
43	3. Arabic Translation Compliance	Bilingual SDS summary card prepared for high-risk chemicals for quick worker reference	Sample bilingual summary card reviewed for accuracy	HSE Officer	Per new chemical
44	3. Arabic Translation Compliance	Language competency of workforce assessed to determine additional pictogram/visual aid needs beyond text SDS	Workforce language survey results retained	HSE Manager	Annually
45	4. SDS Technical Content Review - Hazard Identification	Section 1 identification data (product identifier, supplier contact, emergency number) verified for accuracy	Identification section cross-checked against label and supplier records	HSE Officer	Per new chemical
46	4. SDS Technical Content Review - Hazard Identification	Section 5 firefighting measures reviewed and communicated to site fire warden/emergency team	Fire warden briefing record referencing SDS firefighting guidance	HSE Officer	Per new chemical
47	4. SDS Technical Content Review - Hazard Identification	Reviewed SDS content signed off by HSE Manager before chemical released for site use	Sign-off form attached to SDS file prior to release	HSE Manager	Per new chemical
48	5. SDS Technical Content Review - Emergency and Exposure Data	Section 10 stability and reactivity data reviewed for compatibility with adjacent stored chemicals	Reactivity compatibility check cross-referenced to storage segregation plan	HSE Officer	Per new chemical
49	5. SDS Technical Content Review - Emergency and Exposure Data	Section 12 ecological information reviewed to inform spill environmental protection measures	Environmental protection measures updated per SDS ecological data	HSE Officer	Per new chemical
50	5. SDS Technical Content Review - Emergency and Exposure Data	Section 13 disposal considerations reviewed and aligned with EPD-approved disposal method	Disposal method cross-checked against SDS Section 13 guidance	HSE Officer	Per new chemical
51	5. SDS Technical Content Review - Emergency and Exposure Data	Section 15 regulatory information cross-checked against current UAE federal and local chemical regulations	Regulatory cross-check record retained with SDS file	HSE Manager	Per new chemical
52	6. Integration into Site Risk Assessments and Method Statements	Permit-to-work for hot work near chemical storage cross-references SDS flammability data	Permit-to-work form includes SDS flashpoint reference field	HSE Officer	Per permit
53	6. Integration into Site Risk Assessments and Method Statements	Emergency response plan updated to reflect aggregated hazard profile from reviewed SDS set	Emergency response plan revision log referencing SDS review outcomes	HSE Manager	Annually
54	7. Accessibility and Communication of SDS Information	SDS awareness poster/summary displayed in workers' primary language at accommodation and site notice boards	Poster placement verified during site and camp walkthrough	HSE Officer	Monthly
55	7. Accessibility and Communication of SDS Information	Feedback mechanism available for workers to report SDS translation errors or access issues	Feedback log with logged issues and resolution status	HSE Officer	Quarterly
56	8. SDS Review Governance and Record Keeping	SDS review checklist itself periodically reviewed and updated to reflect regulatory changes	Checklist revision history log	HSE Manager	Annually
57	8. SDS Review Governance and Record Keeping	Independent internal audit of SDS review process conducted to verify governance effectiveness	Internal audit report with findings and corrective actions	HSE Manager	Annually
58	9. Regulatory Alignment and External Verification	SDS review process benchmarked against Abu Dhabi OSHAD and Dubai Municipality chemical safety codes where applicable	Benchmarking report referencing applicable jurisdictional code	HSE Manager	Annually
59	9. Regulatory Alignment and External Verification	Corrective actions from SDS-related regulatory non-conformances verified as effective in follow-up review	Follow-up verification report confirming effectiveness	HSE Manager	Per non-conformance
60	10. SDS Quality Assurance Sampling	Random sampling of SDS files conducted quarterly to verify accuracy and completeness across inventory	Sampling audit report covering minimum 10% of inventory	HSE Officer	Quarterly
61	10. SDS Quality Assurance Sampling	Sampling results trended over time to identify recurring supplier or translation quality issues	Trend analysis report presented to HSE Manager	HSE Manager	Quarterly
62	10. SDS Quality Assurance Sampling	Poor-performing suppliers on SDS quality flagged for procurement review or replacement	Supplier performance review record with SDS quality criterion	Procurement Coordinator	Annually
63	10. SDS Quality Assurance Sampling	Lessons learned from SDS quality issues shared across project sites within the organization	Lessons-learned bulletin circulated to multi-site HSE team	HSE Manager	As required
64	11. Project Handover and Close-out SDS Records	Complete SDS register and files handed over to facilities management team at project close-out	Handover certificate listing transferred SDS documentation	HSE Manager	Per project close-out
65	11. Project Handover and Close-out SDS Records	Archived SDS records retained per project document retention schedule after demobilization	Archive storage confirmation with retention period noted	HSE Officer	Per project close-out
66	11. Project Handover and Close-out SDS Records	Outstanding SDS review actions closed out or formally transferred before final handover	Close-out action tracker showing zero open items or documented transfer	HSE Manager	Per project close-out
67	1. SDS Collection and Source Verification	SDS collection tracked in procurement onboarding workflow before chemical delivery accepted	Onboarding workflow record showing SDS collection step completed	Procurement Coordinator	Per new chemical
68	2. SDS Currency and Version Control	SDS database cross-checked against manufacturer website/portal for latest published version	Cross-check log with manufacturer portal screenshot/reference	HSE Officer	Quarterly
69	2. SDS Currency and Version Control	Discontinued products' SDS retained for historical exposure record purposes even after phase-out	Discontinued product archive log with retention justification	HSE Officer	Annually
70	3. Arabic Translation Compliance	Translation service provider credentials verified for technical/chemical translation competence	Translator credential file retained by HSE department	HSE Manager	Per new chemical
71	4. SDS Technical Content Review - Hazard Identification	SDS reviewed for consistency with product technical data sheet application instructions	Cross-comparison record between SDS and technical data sheet	HSE Officer	Per new chemical
72	5. SDS Technical Content Review - Emergency and Exposure Data	SDS exposure limit values reconciled with ventilation and engineering control design for enclosed work areas	Engineering control design review referencing SDS exposure limits	HSE Officer	Per new chemical
73	6. Integration into Site Risk Assessments and Method Statements	COSHH-style chemical risk matrix updated whenever SDS review identifies revised hazard rating	Risk matrix revision log tied to SDS review date	HSE Officer	As required
74	7. Accessibility and Communication of SDS Information	New joiners provided SDS orientation covering location and interpretation during site induction	Induction record confirming SDS orientation topic covered	HSE Officer	Per new starter
75	8. SDS Review Governance and Record Keeping	SDS review KPI (percentage current, percentage bilingual) reported to project management monthly	Monthly KPI dashboard/report retained	HSE Manager	Monthly
76	9. Regulatory Alignment and External Verification	SDS review programme includes verification of compliance with UAE Fire and Life Safety Code for stored quantities referenced in SDS	Fire and Life Safety Code cross-check record	HSE Manager	Annually
77	10. SDS Quality Assurance Sampling	Discrepancies found during SDS sampling logged as non-conformance in HSE management system	Non-conformance report generated from sampling findings	HSE Officer	Quarterly
78	11. Project Handover and Close-out SDS Records	SDS review process performance summarized in project close-out HSE report for lessons learned	Close-out HSE report including SDS review performance summary	HSE Manager	Per project close-out
79	11. Project Handover and Close-out SDS Records	Digital SDS repository access credentials transferred to receiving facilities management team	Access credential transfer confirmation record	HSE Manager	Per project close-out
80	10. SDS Quality Assurance Sampling	SDS sampling audit scope includes both English and Arabic versions equally	Sampling audit scope document confirming bilingual coverage	HSE Officer	Quarterly
81	9. Regulatory Alignment and External Verification	SDS review team attends periodic UAE regulatory update briefings (MOHRE/OSHAD/MOCCAE) to stay current	Briefing attendance record for SDS review personnel	HSE Manager	Annually
82	8. SDS Review Governance and Record Keeping	Electronic SDS management system access restricted to authorized HSE personnel with audit trail enabled	System access control list and audit trail export	HSE Manager	Quarterly
83	7. Accessibility and Communication of SDS Information	SDS content summarized into simplified pictogram-based cards for low-literacy workers	Simplified card samples reviewed for clarity	HSE Officer	Per new chemical
84	6. Integration into Site Risk Assessments and Method Statements	Subcontractor method statements independently verified to reference correct and current SDS	Method statement review log confirming SDS reference accuracy	HSE Officer	Per submission
85	5. SDS Technical Content Review - Emergency and Exposure Data	SDS reviewed to confirm consistency of hazard statements with product label wording	Label-to-SDS hazard statement comparison record	HSE Officer	Per new chemical
86	4. SDS Technical Content Review - Hazard Identification	Section 16 other information (revision indicators, abbreviations key) reviewed to confirm currency markers are clear	Section 16 review note confirming revision indicator present	HSE Officer	Per new chemical
87	3. Arabic Translation Compliance	Random sample of Arabic SDS translations independently back-translated to confirm technical fidelity	Back-translation verification report for sampled SDS	HSE Manager	Annually
88	2. SDS Currency and Version Control	SDS currency status reported as a standing agenda item in monthly HSE committee meeting	HSE committee meeting minutes including SDS currency status	HSE Manager	Monthly

Each checkpoint records Status (Yes / No / N/A), Comments, Corrective Action and Sign-off. Switch to Complete in-app to fill it here, or download the blank version to complete on site.

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