Part D — Risk & Change

MOC Closeout Checklist

Owner

HSE Manager / Document Controller

Review / trigger

Annual review; update on legal, authority, project or client change

Checkpoints

#	Area	Checkpoint / Requirement	Evidence / Acceptance Criteria	Responsible	Frequency
1	MOC Initiation & Scope Verification	Original MOC request form retrieved and scope of change confirmed as fully implemented	Approved MOC form (MOC-01) cross-checked against as-built condition on site	MOC Coordinator	Per closeout
2	MOC Initiation & Scope Verification	Change category (temporary/permanent, like-for-like/non-like-for-like) reconfirmed at closeout	MOC register entry with category field validated	HSE Engineer	Per closeout
3	MOC Initiation & Scope Verification	Scope creep during implementation identified and documented as deviation	Deviation log attached to MOC file, signed by originator	Project Engineer	Per closeout
4	MOC Initiation & Scope Verification	Reason for change and hazard trigger re-verified against actual outcome	MOC justification section reviewed vs post-change condition	MOC Coordinator	Per closeout
5	MOC Initiation & Scope Verification	All interim/temporary MOCs linked to this change reviewed for closure or conversion to permanent	Temporary MOC tracker showing linked IDs closed	HSE Manager	Per closeout
6	MOC Initiation & Scope Verification	Affected disciplines (process, mechanical, electrical, civil, HSE) confirmed as consulted during review	Multidiscipline review sign-off sheet attached	MOC Coordinator	Per closeout
7	MOC Initiation & Scope Verification	MOC closeout initiated within company-defined timeframe of physical completion	Date-stamped closeout request vs completion certificate, per site OMS/PTW procedure	MOC Coordinator	Per closeout
8	MOC Initiation & Scope Verification	Change originator and area owner jointly confirm change matches original intent	Joint sign-off statement on MOC closeout form	Area Owner / Originator	Per closeout
9	Risk Assessment Review	Original MOC risk assessment (HAZID/HAZOP/What-if) revisited against final implemented condition	Risk assessment revision log with closeout annotation	HSE Engineer	Per closeout
10	Risk Assessment Review	New or residual hazards introduced during implementation identified and assessed	Updated risk register showing residual risk ranking	HSE Engineer	Per closeout
11	Risk Assessment Review	Risk mitigation measures listed in MOC verified as physically installed/functional	Field verification checklist with photos of installed controls	HSE Engineer / Discipline Engineer	Per closeout
12	Risk Assessment Review	ALARP demonstration reviewed and confirmed still valid post-implementation	ALARP justification note reviewed by HSE Manager	HSE Manager	Per closeout
13	Risk Assessment Review	Independent Protection Layers (IPLs) affected by change tested and confirmed operational	SIL/IPL verification test record	Instrumentation Engineer	Per closeout
14	Risk Assessment Review	Fire & gas detection coverage reassessed if layout/process change affects release scenarios	F&G mapping study update reference in MOC file	Process Safety Engineer	Per closeout
15	Risk Assessment Review	Risk assessment sign-off obtained from Process Safety / Technical Authority as applicable	Technical Authority endorsement recorded on MOC-02 form	Technical Authority	Per closeout
16	Risk Assessment Review	Bowtie or LOPA diagrams updated where change affects major accident hazard barriers	Revised bowtie diagram filed in document control, per SIA/OSHAD SF requirements	Process Safety Engineer	Per closeout
17	Engineering & Technical Documentation Update	P&IDs, PFDs and layout drawings updated to reflect final as-built change	Redlined drawings issued as 'As-Built' with revision number	Document Controller	Per closeout
18	Engineering & Technical Documentation Update	Equipment datasheets and specifications revised to match installed equipment	Updated datasheet matching nameplate data of installed item	Design Engineer	Per closeout
19	Engineering & Technical Documentation Update	Cause & effect matrices and control narratives updated for logic changes	Revised C&E matrix approved by Instrumentation Lead	Instrumentation Engineer	Per closeout
20	Engineering & Technical Documentation Update	Electrical single line diagrams updated for load or protection setting changes	Updated SLD with revision control stamp	Electrical Engineer	Per closeout
21	Engineering & Technical Documentation Update	Hazardous area classification drawings reviewed and revised if applicable	Updated Ex zoning drawing referencing IEC 60079-10 methodology	Electrical Engineer	Per closeout
22	Engineering & Technical Documentation Update	Piping class and material specification changes reflected in line list	Updated line list cross-referenced to isometrics	Piping Engineer	Per closeout
23	Engineering & Technical Documentation Update	Document register updated to supersede obsolete revisions and archive originals	Document control log showing supersession trail	Document Controller	Per closeout
24	Engineering & Technical Documentation Update	Digital twin / asset information model (if used) synchronised with as-built change	IT/Engineering confirmation of model update	Engineering Systems Custodian	Per closeout
25	Operating Procedures & SOP Update	Standard Operating Procedures affected by the change identified via impact assessment	SOP impact assessment checklist completed	Operations Engineer	Per closeout
26	Operating Procedures & SOP Update	Start-up, normal operating and shutdown procedures revised to reflect new configuration	Revised SOP issued with new revision date and approval	Operations Supervisor	Per closeout
27	Operating Procedures & SOP Update	Emergency response and shutdown (ESD) procedures updated where change affects safety systems	Updated ERP/ESD procedure filed with document control	HSE Manager	Per closeout
28	Operating Procedures & SOP Update	Permit to work procedure annotations updated if change affects isolation points	Updated isolation schedule/LOTO point list	PTW Coordinator	Per closeout
29	Operating Procedures & SOP Update	Simultaneous Operations (SIMOPS) matrix reviewed for continued validity	Revised SIMOPS matrix signed by Operations Manager	Operations Manager	Per closeout
30	Operating Procedures & SOP Update	Operator round sheets and checklists updated to include new equipment/parameters	Updated round sheet template distributed to control room	Shift Supervisor	Per closeout
31	Operating Procedures & SOP Update	Draft/interim procedures used during transition formally withdrawn and archived	Interim procedure withdrawal notice issued	Document Controller	Per closeout
32	Operating Procedures & SOP Update	Maintenance procedures and preventive maintenance plans updated for new/modified equipment	Updated CMMS maintenance plan reference number	Maintenance Engineer	Per closeout
33	Training & Competency Verification	Training needs analysis completed for personnel affected by the change	TNA record signed by department head	Training Coordinator	Per closeout
34	Training & Competency Verification	Toolbox talk / awareness briefing delivered to all affected operating and maintenance staff	Signed attendance sheet with briefing content reference	Area Supervisor	Per closeout
35	Training & Competency Verification	Formal training sessions on new equipment/process conducted where required	Training attendance record and competency test result	Training Coordinator	Per closeout
36	Training & Competency Verification	Competency of operators verified before change handed to routine operation	Competency assessment/sign-off form	Operations Manager	Per closeout
37	Training & Competency Verification	Contractor/third-party personnel briefed on change if it affects their work area	Contractor briefing acknowledgment log	HSE Officer	Per closeout
38	Training & Competency Verification	Emergency responders briefed on new hazards or altered emergency response arrangements	Fire team/ERT briefing record	HSE Manager	Per closeout
39	Training & Competency Verification	Training records filed and linked to individual employee competency files	HR/competency management system entry reference	Training Coordinator	Per closeout
40	Training & Competency Verification	Refresher training schedule established for periodic reinforcement if change is complex	Training calendar entry approved by department head	Training Coordinator	Per closeout
41	Physical Verification & Pre-Startup Safety Review	Pre-Startup Safety Review (PSSR) conducted prior to introducing change into service	Completed PSSR checklist signed by multidisciplinary team	PSSR Team Lead	Per closeout
42	Physical Verification & Pre-Startup Safety Review	Field walkdown performed to confirm installation matches approved design and drawings	Walkdown checklist with photographic evidence	Site Engineer	Per closeout
43	Physical Verification & Pre-Startup Safety Review	Punch list items from construction/installation closed out or formally deferred with approval	Punch list tracker showing zero open critical items	Construction Manager	Per closeout
44	Physical Verification & Pre-Startup Safety Review	Equipment tagging, labelling and signage updated to reflect new configuration	Site photos confirming updated labels/tags	Site Supervisor	Per closeout
45	Physical Verification & Pre-Startup Safety Review	Pressure testing, calibration and functional testing certificates verified as complete	Test certificates filed in MOC closeout package	QA/QC Engineer	Per closeout
46	Physical Verification & Pre-Startup Safety Review	Isolation certificates and de-isolation confirmed complete with no residual boundary in place	De-isolation certificate signed by Responsible Person	Isolation Authority	Per closeout
47	Physical Verification & Pre-Startup Safety Review	Housekeeping and site clearance of the change area confirmed prior to closeout	Site inspection sign-off	HSE Officer	Per closeout
48	Physical Verification & Pre-Startup Safety Review	Interim risk controls (temporary barriers, watchman, etc.) removed only after permanent measures verified	Removal record cross-referenced to permanent control verification	HSE Officer	Per closeout
49	Regulatory, Insurance & Third-Party Compliance	Change assessed against applicable Civil Defence requirements where fire/life safety systems affected	Civil Defence NOC/approval letter referenced in MOC file, per UAE Civil Defence Authority requirements	HSE Manager	Per closeout
50	Regulatory, Insurance & Third-Party Compliance	Municipality or relevant Emirate authority approvals obtained/updated for structural or layout changes	Municipality approval/permit copy attached	Project Manager	Per closeout
51	Regulatory, Insurance & Third-Party Compliance	Third-party inspection body (TPI) certification updated for pressure equipment/lifting equipment changes	TPI certificate with updated equipment details	QA/QC Engineer	Per closeout
52	Regulatory, Insurance & Third-Party Compliance	Insurance provider notified of material changes affecting insured risk profile where required	Notification correspondence and insurer acknowledgment	Risk Manager	Per closeout
53	Regulatory, Insurance & Third-Party Compliance	Environmental permit conditions reviewed for continued compliance following the change	Environmental permit compliance checklist referencing EAD/local EHS Centre requirements	Environmental Officer	Per closeout
54	Regulatory, Insurance & Third-Party Compliance	ADNOC/client-specific MOC governance requirements (if applicable) satisfied and evidenced	Client MOC approval record attached	MOC Coordinator	Per closeout
55	Regulatory, Insurance & Third-Party Compliance	Statutory equipment registration updated with Ministry of Human Resources & Emiratisation (MOHRE) records where applicable	Updated equipment registration certificate	HSE Manager	Per closeout
56	Regulatory, Insurance & Third-Party Compliance	Legal register updated to reflect any new applicable legislation or standard triggered by the change	Legal register revision entry	Compliance Officer	Per closeout
57	MOC Package Documentation & Sign-off	Complete MOC closeout package compiled including all supporting evidence and certificates	MOC closeout package index with all attachments verified present	MOC Coordinator	Per closeout
58	MOC Package Documentation & Sign-off	All required approver signatures obtained per MOC authorisation matrix	Signed MOC-03 closeout form matching authorisation matrix levels	MOC Coordinator	Per closeout
59	MOC Package Documentation & Sign-off	Cost and schedule variance from original MOC recorded for lessons learned	Variance summary section completed in closeout form	Project Controls Engineer	Per closeout
60	MOC Package Documentation & Sign-off	Lessons learned captured and shared with relevant stakeholders/HSE committee	Lessons learned register entry and distribution record	HSE Manager	Per closeout
61	MOC Package Documentation & Sign-off	MOC register status updated from 'open/in-progress' to 'closed'	MOC tracking register showing closed status and closure date	MOC Coordinator	Per closeout
62	MOC Package Documentation & Sign-off	Audit trail of all revisions to MOC documentation retained and version controlled	Document control version history report	Document Controller	Per closeout
63	MOC Package Documentation & Sign-off	Closeout package archived per company document retention policy	Archival confirmation with retention period noted	Document Controller	Per closeout
64	MOC Package Documentation & Sign-off	Post-closeout review scheduled (30/60/90-day) to confirm sustained effectiveness of change	Post-closeout review schedule entry in HSE calendar	HSE Manager	Per closeout
65	Post-Implementation Performance Monitoring	Key performance indicators defined in MOC monitored for expected outcome achievement	KPI tracking sheet with baseline vs actual comparison	Process Engineer	Monthly for 3 months post-closeout
66	Post-Implementation Performance Monitoring	Incident/near-miss data for the changed area monitored for any correlation to the change	Incident trend report filtered by area/equipment tag	HSE Manager	Monthly for 3 months post-closeout
67	Post-Implementation Performance Monitoring	Equipment performance/reliability data reviewed against design intent of the change	Reliability report from CMMS/maintenance data	Reliability Engineer	Quarterly post-closeout
68	Post-Implementation Performance Monitoring	Feedback from operators and maintenance crews collected on practical workability of the change	Feedback log/survey results summarised	Operations Supervisor	Per closeout + 30 days
69	Post-Implementation Performance Monitoring	Any unresolved action items from PSSR tracked to closure with target dates	Action tracking log with overdue items highlighted	MOC Coordinator	Monthly until closed
70	Post-Implementation Performance Monitoring	Emergency drill or scenario testing conducted if change materially affects emergency response	Drill report referencing changed scenario	HSE Manager	Within 90 days of closeout
71	Post-Implementation Performance Monitoring	Change communicated to sister sites/similar facilities where hazard learning is transferable	Cross-site alert/bulletin issuance record	HSE Manager	Per closeout
72	Post-Implementation Performance Monitoring	Final MOC effectiveness review signed off confirming no re-opening required	Effectiveness review sign-off form	MOC Owner	At 90-day review
73	Contractor & Stakeholder Coordination	Contractor scope of work updated to reflect final change and formally re-issued	Revised contractor SOW/work order with acknowledgment	Contracts Engineer	Per closeout
74	Contractor & Stakeholder Coordination	Subcontractors working in the changed area briefed and their method statements revised	Updated method statement approval record	Site Supervisor	Per closeout
75	Contractor & Stakeholder Coordination	Interface points with adjacent contractors/departments re-confirmed post-change	Interface management log updated	Interface Coordinator	Per closeout
76	Contractor & Stakeholder Coordination	Vendor/OEM confirmation obtained that installed modification does not void warranty	OEM confirmation letter or email on file	Procurement Engineer	Per closeout
77	Contractor & Stakeholder Coordination	Spare parts and inventory records updated to reflect new/modified equipment	Updated spares list in inventory management system	Warehouse/Maintenance Planner	Per closeout
78	Contractor & Stakeholder Coordination	Emergency contact and stakeholder distribution list updated if change affects responsible personnel	Updated contact list circulated to control room	Administration Officer	Per closeout
79	Contractor & Stakeholder Coordination	Client/owner representative formal acceptance obtained for handover of the changed asset	Handover certificate signed by client representative	Project Manager	Per closeout
80	Contractor & Stakeholder Coordination	Any outstanding commercial/contractual claims arising from change implementation logged and tracked	Claims register entry with status	Commercial Manager	Per closeout
81	Verification of Original MOC Approval Conditions	All pre-conditions stipulated at MOC approval stage verified as satisfied before closure	Pre-condition checklist with evidence cross-references	MOC Coordinator	Per closeout
82	Verification of Original MOC Approval Conditions	Time-bound temporary approvals checked against expiry date and either closed or formally extended	Approval validity tracker with extension approvals if any	MOC Coordinator	Per closeout
83	Verification of Original MOC Approval Conditions	Budget approval limits compared to actual expenditure and variance justified	Cost reconciliation sheet approved by finance/project control	Project Controls Engineer	Per closeout
84	Verification of Original MOC Approval Conditions	Any conditions requiring Technical Authority re-endorsement at closeout formally obtained	Technical Authority closeout endorsement	Technical Authority	Per closeout
85	Verification of Original MOC Approval Conditions	Change classification (minor/major) reconfirmed did not escalate during implementation requiring re-approval	Classification review note in closeout file	HSE Manager	Per closeout
86	Verification of Original MOC Approval Conditions	Linked permits to work referencing the MOC formally closed and cross-referenced	PTW closure record cross-referenced to MOC number	PTW Coordinator	Per closeout
87	Verification of Original MOC Approval Conditions	Non-conformances raised during implementation tracked to resolution with root cause noted	NCR register entry closed with root cause and corrective action	QA/QC Engineer	Per closeout
88	Verification of Original MOC Approval Conditions	Final management review and formal sign-off declaring MOC fully closed	Management sign-off on MOC closure certificate	Site/Plant Manager	Per closeout

Each checkpoint records Status (Yes / No / N/A), Comments, Corrective Action and Sign-off. Switch to Complete in-app to fill it here, or download the blank version to complete on site.

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