Part A — Management Systems

Client / developer requirements matrix

Workbook section 5

Owner

HSE Manager / Document Controller

Review / trigger

Annual review; update immediately if legal, authority, project, client, or scope requirements change.

Primary references

Plans TOC - Part A; Plan H75 Full Body Harness Insp; Plan H85 Rebar Steel Fixing and; Plan I95 Environmental Aspect a; Plan I105 Community Complaints

Checkpoints

Open live checklist

#	Area	Checkpoint / Requirement	Evidence / Acceptance Criteria	Responsible	Frequency
1	Contractual & Regulatory Compliance	Verify HSE plan approved by client prior to mobilization	Approved HSE Plan with client sign-off on file	HSE Manager	Once (pre-mobilization)
2	Contractual & Regulatory Compliance	Confirm project registered with MOHRE for labour compliance	MOHRE establishment card & e-signature valid	HR/HSE Manager	Once
3	Contractual & Regulatory Compliance	Confirm Civil Defence NOC obtained for site works	Valid Civil Defence NOC certificate	HSE Manager	Once (pre-start)
4	Contractual & Regulatory Compliance	Confirm Dubai Municipality/Trakhees permit for excavation & works	Approved permit with conditions log	Project Manager	Once (pre-start)
5	Contractual & Regulatory Compliance	Verify ADOSH-SF (OSHAD) OSHMS registration for Abu Dhabi projects	OSHAD registration certificate	HSE Manager	Once
6	Contractual & Regulatory Compliance	Confirm contractual HSE KPIs agreed with client	Signed KPI matrix in contract annex	Project Manager	Once
7	Contractual & Regulatory Compliance	Verify insurance (CAR/Workmen Compensation) validity per contract	Valid insurance certificates	Commercial Manager	Quarterly
8	Contractual & Regulatory Compliance	Confirm subcontractor HSE prequalification per client standard	Prequalification approval records	HSE Manager	Before subcontractor mobilization
9	Contractual & Regulatory Compliance	Confirm project-specific HSE bond/security deposit terms met	Bank guarantee/security deposit record	Commercial Manager	Once
10	Contractual & Regulatory Compliance	Verify Trakhees Health, Safety & Environment approval for free zone works	Trakhees HSE approval letter	HSE Manager	Once
11	Site Mobilization Requirements	Verify site security & access control per client requirement	Access control log & CCTV coverage report	Security Officer	Weekly
12	Site Mobilization Requirements	Confirm welfare facilities meet client minimum standard	Welfare facility inspection checklist	HSE Officer	Weekly
13	Site Mobilization Requirements	Verify traffic management plan approved by client/authority	Approved TMP with authority stamp	HSE Manager	Once, reviewed monthly
14	Site Mobilization Requirements	Confirm site notice boards display required statutory notices	Photographic evidence of notice board	HSE Officer	Monthly
15	Site Mobilization Requirements	Verify emergency muster point signage installed per client layout	Site walk inspection report	HSE Officer	Monthly
16	Site Mobilization Requirements	Confirm first aid facilities per client medical requirement	First aider certification & kit inventory	HSE Officer	Monthly
17	Site Mobilization Requirements	Verify fire fighting equipment per Civil Defence code	Fire extinguisher inspection tags	HSE Officer	Monthly
18	Site Mobilization Requirements	Confirm environmental permit conditions displayed on site	EAD/DM permit condition board	Environmental Officer	Monthly
19	Site Mobilization Requirements	Confirm client-approved site logistics plan implemented	Site logistics plan sign-off	Project Manager	Once, reviewed monthly
20	Site Mobilization Requirements	Verify temporary electrical installations inspected before energizing	Temporary electrics inspection certificate	Electrical Engineer	Before energizing, then monthly
21	Documentation & Reporting to Client	Submit monthly HSE statistics report to client	Signed monthly HSE report	HSE Manager	Monthly
22	Documentation & Reporting to Client	Submit incident notification within client-specified timeframe	Incident notification log with timestamps	HSE Manager	Per incident
23	Documentation & Reporting to Client	Maintain training matrix accessible to client representative	Updated training matrix register	HR/HSE Officer	Monthly
24	Documentation & Reporting to Client	Submit toolbox talk records to client as required	Toolbox talk attendance sheets	Site Supervisor	Weekly
25	Documentation & Reporting to Client	Provide client with updated risk assessments prior to new activity	Approved RA/Method Statement register	HSE Engineer	Before each new activity
26	Documentation & Reporting to Client	Submit permit to work register to client for review	PTW register log	HSE Officer	Weekly
27	Documentation & Reporting to Client	Provide client with subcontractor HSE audit results	Subcontractor audit report	HSE Manager	Monthly
28	Documentation & Reporting to Client	Submit environmental monitoring results per client schedule	Environmental monitoring report	Environmental Officer	Monthly
29	Documentation & Reporting to Client	Submit updated organization chart with HSE roles to client	Approved organization chart	Project Manager	Once, updated as changed
30	Risk Assessment & Method Statement Compliance	Confirm RAMS reviewed and approved by client HSE representative	Approved RAMS with client stamp	HSE Engineer	Before activity start
31	Risk Assessment & Method Statement Compliance	Verify high-risk activities have client-specific additional controls	Enhanced control checklist	HSE Engineer	Per high-risk activity
32	Risk Assessment & Method Statement Compliance	Confirm lifting operations plan approved per client lifting procedure	Approved lifting plan & load chart	Lifting Supervisor	Per lifting operation
33	Risk Assessment & Method Statement Compliance	Verify confined space entry procedure matches client standard	Confined space permit & atmospheric test log	HSE Officer	Per entry
34	Risk Assessment & Method Statement Compliance	Confirm working at height RAMS include client fall protection requirement	Fall protection inspection checklist	HSE Officer	Per activity
35	Risk Assessment & Method Statement Compliance	Verify hot work permit conditions align with client fire safety policy	Hot work permit record	HSE Officer	Per hot work activity
36	Risk Assessment & Method Statement Compliance	Confirm excavation RAMS reflect client utility clearance requirement	Utility clearance certificate	Site Engineer	Before excavation
37	Risk Assessment & Method Statement Compliance	Verify demolition method statement approved by client structural team	Approved demolition method statement	Project Manager	Before demolition
38	Risk Assessment & Method Statement Compliance	Verify crane lift plan reviewed by client-appointed third party	Third-party lift plan review report	Lifting Supervisor	Per critical lift
39	Training & Competency per Client Standard	Verify all workers hold valid MOHRE work permits	MOHRE permit records	HR Manager	Monthly
40	Training & Competency per Client Standard	Confirm site induction includes client-specific HSE rules	Induction attendance record with client module	HSE Officer	Per new worker
41	Training & Competency per Client Standard	Verify supervisors hold client-required HSE supervisory certification	Certification records	HR/HSE Officer	Once, renewed per validity
42	Training & Competency per Client Standard	Confirm operators of plant/equipment hold valid competency licenses	Operator license/certificate copies	Plant Manager	Before deployment
43	Training & Competency per Client Standard	Verify scaffolders hold TUV/client-approved scaffold certification	Scaffold certification records	HSE Officer	Before scaffold work
44	Training & Competency per Client Standard	Confirm banksman/signalman trained per client lifting standard	Training certificate	Lifting Supervisor	Before lifting operations
45	Training & Competency per Client Standard	Verify first aiders trained and certified per client requirement	First aid certification	HR/HSE Officer	Annually
46	Training & Competency per Client Standard	Confirm fire warden training completed per Civil Defence Code	Fire warden training certificate	HSE Officer	Annually
47	Training & Competency per Client Standard	Confirm defensive driving training for site transport drivers	Defensive driving certificate	HR/HSE Officer	Once, renewed per validity
48	Inspection & Audit Cadence Required by Client	Conduct weekly joint client-contractor HSE walk	Joint inspection report signed by both parties	HSE Manager	Weekly
49	Inspection & Audit Cadence Required by Client	Conduct monthly client HSE audit of site	Client audit report and closeout tracker	HSE Manager	Monthly
50	Inspection & Audit Cadence Required by Client	Conduct scaffold inspection per client 7-day tagging system	Scaffold tag inspection record	Scaffold Inspector	Weekly
51	Inspection & Audit Cadence Required by Client	Conduct lifting equipment inspection per client register requirement	Lifting equipment inspection certificate	Lifting Supervisor	Weekly
52	Inspection & Audit Cadence Required by Client	Conduct electrical installation inspection per client standard	Electrical inspection checklist	Electrical Engineer	Monthly
53	Inspection & Audit Cadence Required by Client	Conduct PPE compliance spot check as required by client	PPE compliance checklist	HSE Officer	Weekly
54	Inspection & Audit Cadence Required by Client	Conduct housekeeping inspection per client 5S expectation	Housekeeping scorecard	HSE Officer	Weekly
55	Inspection & Audit Cadence Required by Client	Conduct environmental compliance inspection per client policy	Environmental inspection checklist	Environmental Officer	Monthly
56	Inspection & Audit Cadence Required by Client	Conduct quarterly deep-dive HSE management system review with client	Management review minutes	HSE Manager	Quarterly
57	Incident & Non-Conformance Management	Report all incidents to client within contractual notification period	Incident report timestamp log	HSE Manager	Per incident
58	Incident & Non-Conformance Management	Conduct root cause analysis for client-notifiable incidents	RCA report using client-approved methodology	HSE Manager	Per incident
59	Incident & Non-Conformance Management	Track corrective actions to closure per client CAPA system	CAPA tracker with closure evidence	HSE Manager	Ongoing, reviewed weekly
60	Incident & Non-Conformance Management	Notify client of any near-miss trends exceeding threshold	Near-miss trend report	HSE Manager	Monthly
61	Incident & Non-Conformance Management	Submit lost time injury (LTI) report to client and MOHRE	LTI report and MOHRE notification copy	HSE Manager	Per LTI event
62	Incident & Non-Conformance Management	Verify non-conformance register reviewed jointly with client	Joint NC review minutes	HSE Manager	Monthly
63	Incident & Non-Conformance Management	Confirm disciplinary action log maintained for repeated violations	Disciplinary action register	HR Manager	Ongoing
64	Incident & Non-Conformance Management	Verify stop-work authority procedure communicated per client policy	Stop-work procedure acknowledgment log	HSE Manager	Once, reviewed annually
65	Incident & Non-Conformance Management	Verify insurance claim documentation submitted for reportable incidents	Insurance claim file	Commercial Manager	Per incident
66	Environmental Requirements per Client & EAD/DM	Verify waste management plan approved per Dubai Municipality/EAD	Approved waste management plan	Environmental Officer	Once, reviewed quarterly
67	Environmental Requirements per Client & EAD/DM	Confirm waste transfer notes retained for all disposals	Waste transfer note (WTN) records	Environmental Officer	Per disposal
68	Environmental Requirements per Client & EAD/DM	Verify dust suppression measures meet client environmental clause	Dust monitoring log	Environmental Officer	Daily
69	Environmental Requirements per Client & EAD/DM	Confirm noise levels monitored per client & EAD limits	Noise monitoring report	Environmental Officer	Monthly
70	Environmental Requirements per Client & EAD/DM	Verify spill kits available and stocked per client requirement	Spill kit inspection checklist	Environmental Officer	Weekly
71	Environmental Requirements per Client & EAD/DM	Confirm fuel storage complies with client and Civil Defence code	Fuel storage inspection record	HSE Officer	Monthly
72	Environmental Requirements per Client & EAD/DM	Verify groundwater discharge permit conditions met (if applicable)	EAD discharge permit compliance log	Environmental Officer	Monthly
73	Environmental Requirements per Client & EAD/DM	Confirm recycling targets tracked per client sustainability KPI	Recycling tracking report	Environmental Officer	Monthly
74	Environmental Requirements per Client & EAD/DM	Confirm air quality monitoring stations calibrated per EAD requirement	Calibration certificate	Environmental Officer	Quarterly
75	Emergency Preparedness per Client Requirement	Conduct emergency evacuation drill per client-mandated frequency	Drill report with attendance and timing	HSE Manager	Quarterly
76	Emergency Preparedness per Client Requirement	Verify emergency contact list updated and posted per client format	Updated emergency contact list	HSE Officer	Monthly
77	Emergency Preparedness per Client Requirement	Confirm fire alarm/detection system tested per Civil Defence schedule	Fire system test certificate	Facilities Engineer	Monthly
78	Emergency Preparedness per Client Requirement	Verify emergency response team roster matches client staffing requirement	ERT roster document	HSE Manager	Monthly
79	Emergency Preparedness per Client Requirement	Confirm mutual aid agreement with neighboring sites where required by client	Mutual aid agreement copy	Project Manager	Once, reviewed annually
80	Emergency Preparedness per Client Requirement	Verify medical evacuation procedure aligned with client medical provider	Medevac procedure document	HSE Officer	Once, reviewed annually
81	Emergency Preparedness per Client Requirement	Verify client emergency notification protocol tested (call cascade)	Call cascade test log	HSE Manager	Quarterly
82	Closeout & Handover Requirements	Compile final HSE handover file for client acceptance	Complete HSE handover dossier	HSE Manager	Once (project closeout)
83	Closeout & Handover Requirements	Verify all outstanding non-conformances closed before handover	NC closure certificate	HSE Manager	Once (project closeout)
84	Closeout & Handover Requirements	Confirm as-built HSE documentation submitted to client	As-built HSE file	Document Controller	Once (project closeout)
85	Closeout & Handover Requirements	Verify demobilization environmental clearance obtained	Site clearance certificate	Environmental Officer	Once (project closeout)
86	Closeout & Handover Requirements	Confirm lessons learned register shared with client	Lessons learned report	HSE Manager	Once (project closeout)
87	Closeout & Handover Requirements	Verify final client satisfaction/HSE performance review conducted	Client feedback/performance review record	Project Manager	Once (project closeout)
88	Closeout & Handover Requirements	Confirm retention of HSE records per client and MOHRE minimum retention period	Records retention register	Document Controller	Once (project closeout)

Each checkpoint records Status (Yes / No / N/A), Comments, Corrective Action and Sign-off. Switch to Complete in-app to fill it here, or download the blank version to complete on site.

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