Part E — Welfare & Health

Worker welfare, sanitation and drinking water

Workbook section 40

Owner

HSE Manager / Document Controller

Review / trigger

Annual review; update immediately if legal, authority, project, client, or scope requirements change.

Primary references

Plans TOC - Part E; Plan L140 PPE Issue Register; Plan A06 ISO 9001 ISO 14001 and; Plan E40 Evacuation Muster Acco

Checkpoints

Open live checklist

#	Area	Checkpoint / Requirement	Evidence / Acceptance Criteria	Responsible	Frequency
1	Accommodation standards (MOHRE / Dubai Municipality)	Accommodation building fire NOC issued by Civil Defence and displayed at site office	Valid Civil Defence NOC certificate on file	HSE Manager	Annually
2	Accommodation standards (MOHRE / Dubai Municipality)	Room ventilation and natural/mechanical air exchange meets minimum air-change rate for occupancy level	Ventilation assessment report / fan operational check	Camp Supervisor	Quarterly
3	Accommodation standards (MOHRE / Dubai Municipality)	Electrical wiring and distribution boards in accommodation blocks inspected for exposed cables and overloading	Electrical inspection checklist signed by licensed electrician	Facilities Contractor	Quarterly
4	Accommodation standards (MOHRE / Dubai Municipality)	Accommodation blocks free of overcrowded corridors and unauthorized partitioning of rooms	Layout walk-through against approved floor plan	Camp Supervisor	Monthly
5	Accommodation standards (MOHRE / Dubai Municipality)	Pest control and rodent control programme implemented across all accommodation blocks	Pest control service report and treatment log	Facilities Contractor	Monthly
6	Accommodation standards (MOHRE / Dubai Municipality)	Recreation/common room provided with adequate seating and lighting for off-duty workers	Facility inspection photo record	Camp Supervisor	Quarterly
7	Accommodation standards (MOHRE / Dubai Municipality)	Storage lockers provided for each worker to secure personal belongings	Locker allocation register	Camp Supervisor	Quarterly
8	Sanitation and toilet facilities	Site-based toilets segregated by gender with signage clearly posted at entrance	Signage photo verification during site walk	HSE Officer	Weekly
9	Sanitation and toilet facilities	Toilet cubicles stocked with toilet paper and waste bins with lids at all times	Consumables stock check log	Facilities Contractor	Daily
10	Sanitation and toilet facilities	Mobile/remote work fronts provided with portable toilet units relocated as work progresses	Toilet relocation log matched to work front plan	Site Engineer	Weekly
11	Sanitation and toilet facilities	Disabled-access toilet facility provided where site population includes workers with mobility needs	Facility inspection and accessibility check	HSE Officer	Quarterly
12	Sanitation and toilet facilities	Odour and ventilation control measures (vent pipes, deodorant blocks) maintained in portable toilet units	Maintenance service log	Facilities Contractor	Weekly
13	Drinking water provision	Water bottles/coolers labelled with last refill/cleaning date to ensure freshness tracking	Label inspection during site walk	HSE Officer	Daily
14	Drinking water provision	Backup water supply arrangement in place in case of municipal supply interruption	Contingency water supply agreement / tanker contract	Facilities Contractor	Quarterly
15	Drinking water provision	Ice supply, where used to cool drinking water, sourced from food-grade certified supplier	Ice supplier food safety certificate	Camp Supervisor	Quarterly
16	MOHRE midday break compliance	Site security/gate log confirms no outdoor work activity occurring during midday break window	Gate access log cross-checked with break hours	Security Supervisor	Daily (Jun-Sep)
17	MOHRE midday break compliance	Subcontractor workforce midday break compliance verified through joint site inspection	Joint inspection report with subcontractor sign-off	HSE Manager	Weekly (Jun-Sep)
18	MOHRE midday break compliance	Delivery and material offloading schedules adjusted to avoid midday break period	Logistics schedule showing adjusted delivery windows	Site Engineer	Daily (Jun-Sep)
19	Rest, shading and heat stress mitigation	Cold water and electrolyte replacement drinks provided in addition to plain drinking water during peak heat	Supply issue log for electrolyte sachets/drinks	HSE Officer	Daily (Jun-Sep)
20	Rest, shading and heat stress mitigation	Cooling vests or wet towels made available to workers engaged in high-exertion tasks in direct sun	PPE/cooling equipment issue record	Storekeeper	Daily (Jun-Sep)
21	Rest, shading and heat stress mitigation	Emergency response procedure for heat stroke/heat exhaustion communicated to all first aiders and supervisors	Procedure document and briefing attendance record	HSE Manager	Annually
22	Rest, shading and heat stress mitigation	Work-rest cycle schedule for high-risk tasks (e.g. roofing, confined space) documented outside midday break period	Work-rest cycle schedule reviewed by HSE	Site Engineer	Daily (Jun-Sep)
23	Canteen, dining and food hygiene	Food sampling/tasting record maintained by catering supervisor prior to serving each meal	Food sampling log with date and time	Catering Contractor	Daily
24	Canteen, dining and food hygiene	Dining hall seating capacity adequate to avoid overcrowding during peak meal times	Seating capacity vs headcount observation	Camp Supervisor	Monthly
25	Canteen, dining and food hygiene	Drinking water supplied at dining hall independent of general site water points, tested for potability	Water test certificate for dining hall source	HSE Manager	Quarterly
26	Canteen, dining and food hygiene	Kitchen staff trained in basic food hygiene and safe food handling practices	Food hygiene training certificate per staff member	Camp Supervisor	Annually
27	Laundry and personal hygiene facilities	Laundry detergents and cleaning agents stored safely away from worker accommodation and food areas	Storage area inspection checklist	Camp Supervisor	Monthly
28	Laundry and personal hygiene facilities	Clothesline/drying racks structurally secure and positioned to avoid safety hazards	Visual inspection of drying racks	Camp Supervisor	Monthly
29	Welfare facility documentation and grievance mechanism	Worker induction includes briefing on welfare facilities, grievance mechanism and MOHRE rights awareness	Induction training record with welfare module	HR/Welfare Officer	Per new joiner
30	Welfare facility documentation and grievance mechanism	Wage payment records reviewed for timely disbursement via Wage Protection System (WPS)	WPS payment confirmation report	HR/Welfare Officer	Monthly
31	Welfare facility documentation and grievance mechanism	Passport retention prohibition policy enforced and confirmed through worker interviews	Worker interview record / policy acknowledgement form	HR/Welfare Officer	Quarterly
32	Welfare facility documentation and grievance mechanism	Recruitment fee reimbursement and no-fee recruitment policy verified for newly mobilised workers	Recruitment agreement and reimbursement record	HR/Welfare Officer	Per new joiner
33	Welfare facility documentation and grievance mechanism	Worker satisfaction survey conducted covering accommodation, food and transport quality	Survey results and improvement action tracker	HR/Welfare Officer	Annually
34	Welfare facility documentation and grievance mechanism	Emergency contact list and nearest hospital/clinic details posted at accommodation and site notice boards	Notice board photo verification	HSE Officer	Quarterly
35	Transport and commute safety	Bus driver working hours logged to prevent fatigue-related incidents on worker transport routes	Driver hours log reviewed against fatigue policy	Transport Coordinator	Weekly
36	Transport and commute safety	Worker transport buses fitted with functioning air conditioning suited to summer conditions	AC functional check log	Transport Coordinator	Monthly
37	Transport and commute safety	Bus capacity not exceeded beyond manufacturer-rated seating, no standing passengers permitted	Headcount vs seating capacity check at boarding	Transport Coordinator	Daily
38	Transport and commute safety	GPS tracking or route monitoring system operational on worker transport vehicles	GPS system status report	Transport Coordinator	Monthly
39	Medical and clinic facilities	On-site clinic or first aid room staffed with qualified nurse/paramedic during working hours	Clinic staffing roster and qualification certificates	HSE Manager	Monthly
40	Medical and clinic facilities	Ambulance or emergency medical transport arrangement confirmed with response time target	Service agreement with response time SLA	HSE Manager	Quarterly
41	Medical and clinic facilities	Pre-employment and periodic medical fitness certificates maintained for all workers	Medical fitness certificate file per worker	HR/Welfare Officer	Annually
42	Medical and clinic facilities	Health insurance coverage valid and active for all workers per UAE mandatory health insurance law	Insurance policy schedule and validity check	HR/Welfare Officer	Annually
43	Waste and vector control at accommodation	Solid waste bins provided at accommodation with scheduled collection to prevent overflow	Waste collection schedule and bin condition check	Facilities Contractor	Daily
44	Waste and vector control at accommodation	Stagnant water sources around accommodation eliminated to prevent mosquito breeding	Site inspection for standing water	Environmental Officer	Weekly
45	Waste and vector control at accommodation	Communal kitchen and dining waste segregated (organic/recyclable/general) per site waste plan	Waste segregation audit checklist	Environmental Officer	Weekly
46	Emergency preparedness at accommodation	Fire evacuation drill conducted at accommodation with assembly point and headcount verification	Drill report with attendance and evacuation time	HSE Manager	Semi-annually
47	Emergency preparedness at accommodation	Emergency lighting and public address system tested for functionality at accommodation blocks	System test log with pass/fail status	Facilities Contractor	Quarterly
48	Accommodation standards (MOHRE / Dubai Municipality)	Labour accommodation holds valid Dubai Municipality / municipal permit for the emirate of operation	Copy of accommodation permit on file, permit number matches building	HSE Manager	Monthly
49	Accommodation standards (MOHRE / Dubai Municipality)	Occupancy density does not exceed permitted persons per room per municipal accommodation standards	Room headcount register vs approved capacity schedule	Camp Supervisor	Monthly
50	Accommodation standards (MOHRE / Dubai Municipality)	Bunk beds limited to two tiers with minimum clearance and structurally sound frames	Visual inspection, no damaged or improvised bunk frames	Camp Supervisor	Monthly
51	Accommodation standards (MOHRE / Dubai Municipality)	Fire escape routes in accommodation blocks kept clear and illuminated with emergency lighting functional	Walk-through inspection, emergency light test log	HSE Officer	Monthly
52	Accommodation standards (MOHRE / Dubai Municipality)	Smoke detectors and fire extinguishers installed and serviced in each accommodation block	Fire equipment service tags within validity, detector test record	HSE Officer	Monthly
53	Accommodation standards (MOHRE / Dubai Municipality)	Kitchen and cooking areas segregated from sleeping areas with adequate ventilation	Layout inspection, exhaust fan operational	Camp Supervisor	Monthly
54	Sanitation and toilet facilities	Toilets provided at minimum ratio of one per 25 workers on active work sites per OSHAD/ADOSH-SF welfare guidance	Toilet count vs site headcount log	HSE Officer	Weekly
55	Sanitation and toilet facilities	Separate sanitation facilities provided for male and female workers where mixed workforce present	Site layout drawing showing segregated facilities	HSE Officer	Weekly
56	Sanitation and toilet facilities	Portable toilets cleaned and serviced on a documented schedule, no overflow or blockage	Cleaning/pump-out service log signed by contractor	Facilities Contractor	Daily
57	Sanitation and toilet facilities	Handwashing stations with soap and running or stored water located adjacent to toilet blocks	Physical check, soap dispenser refilled	HSE Officer	Daily
58	Sanitation and toilet facilities	Toilet blocks have adequate lighting, lockable doors and are free of standing waste water	Visual inspection checklist	HSE Officer	Weekly
59	Sanitation and toilet facilities	Grey water and sewage from portable toilets disposed of via licensed tanker to approved facility	Waste transfer note / tanker disposal receipt	Environmental Officer	Weekly
60	Drinking water provision	Cool potable drinking water available within reasonable walking distance of all work locations	Water point map cross-checked against work fronts	HSE Officer	Daily
61	Drinking water provision	Drinking water source certified potable by an accredited laboratory or approved municipal supply	Water quality test certificate not older than 6 months	HSE Manager	Quarterly
62	Drinking water provision	Water storage tanks cleaned and disinfected on a scheduled basis, tank tightly covered	Tank cleaning certificate / service record	Facilities Contractor	Quarterly
63	Drinking water provision	Disposable or personal cups used at water points, no shared communal cups	Visual observation during site walk	HSE Officer	Daily
64	Drinking water provision	Additional water coolers deployed at elevated/remote work fronts during summer midday break period	Cooler placement log matching high-risk zones	Site Engineer	Daily (Jun-Sep)
65	Drinking water provision	Water cooler and tank temperature checked to remain below 15degC in hot conditions where feasible	Temperature log at water points	HSE Officer	Daily (Jun-Sep)
66	MOHRE midday break compliance	Outdoor works suspended during the mandated midday break, currently 12:30 to 15:00, from 15 June to 15 September	Daily work stoppage log signed by site supervisor	Site Manager	Daily (Jun-Sep)
67	MOHRE midday break compliance	Midday break notice/circular displayed at site entrance and labour accommodation in Arabic and English	Photograph of posted notice	HSE Officer	Annually (May)
68	MOHRE midday break compliance	Indoor or shaded works exempted from midday break are pre-identified and documented with justification	Exemption list approved by project manager	HSE Manager	Annually (May)
69	MOHRE midday break compliance	MOHRE inspection visits and any midday-break non-compliance notices logged and closed out	MOHRE inspection report / NCR closure record	HSE Manager	As occurs
70	MOHRE midday break compliance	Heat stress awareness toolbox talk delivered to all workers prior to start of midday-break season	Toolbox talk attendance sheet	HSE Officer	Annually (May)
71	Rest, shading and heat stress mitigation	Shaded rest areas with seating provided near active work fronts, capacity matching crew size	Rest area inspection against workforce numbers	Site Engineer	Weekly
72	Rest, shading and heat stress mitigation	Rest areas fitted with fans or evaporative cooling during summer months	Functional check of cooling equipment	Facilities Contractor	Daily (Jun-Sep)
73	Rest, shading and heat stress mitigation	Heat stress prevention programme includes buddy system and supervisor monitoring for heat illness symptoms	Programme document and supervisor briefing record	HSE Manager	Annually
74	Rest, shading and heat stress mitigation	First aid provision includes oral rehydration salts and cooling measures for heat-related illness	First aid box inventory check	First Aider	Weekly
75	Rest, shading and heat stress mitigation	Acclimatisation plan in place for new workers arriving during hot season, phased exposure over 5-7 days	Acclimatisation schedule and worker sign-off	HSE Officer	As required
76	Rest, shading and heat stress mitigation	Heat index or WBGT monitoring conducted at site during peak summer hours where high-risk tasks continue	WBGT meter readings log	HSE Officer	Daily (Jun-Sep)
77	Canteen, dining and food hygiene	Canteen facility holds valid food trade licence and health department food safety approval	Food licence certificate on file	Camp Supervisor	Annually
78	Canteen, dining and food hygiene	Food handlers hold valid health cards and undergo periodic medical screening	Health card copies for all catering staff	Camp Supervisor	Annually
79	Canteen, dining and food hygiene	Cold chain maintained for perishable food, refrigeration units functioning and monitored	Fridge temperature log	Catering Contractor	Daily
80	Canteen, dining and food hygiene	Dining area kept clean with pest control programme in place	Pest control service report	Facilities Contractor	Monthly
81	Canteen, dining and food hygiene	Waste food and kitchen refuse collected and disposed of through licensed waste contractor	Waste collection ticket/manifest	Environmental Officer	Weekly
82	Laundry and personal hygiene facilities	Laundry facilities or services provided for worker clothing and bedding on a scheduled basis	Laundry service schedule and usage record	Camp Supervisor	Weekly
83	Laundry and personal hygiene facilities	Shower facilities provided at ratio compliant with accommodation standard, hot water available	Shower count vs occupancy, water heater functional check	Camp Supervisor	Monthly
84	Laundry and personal hygiene facilities	Drying areas for washed clothing provided and kept separate from sleeping quarters	Visual inspection of drying area	Camp Supervisor	Monthly
85	Welfare facility documentation and grievance mechanism	Worker welfare complaints/grievance box or hotline available with logged response within defined timeframe	Grievance log with closure dates	HR/Welfare Officer	Monthly
86	Welfare facility documentation and grievance mechanism	Welfare officer appointed and contactable, details displayed on notice boards	Notice board photo with welfare officer contact	Project Manager	Quarterly
87	Welfare facility documentation and grievance mechanism	Periodic worker welfare audit conducted covering accommodation, transport and site facilities	Welfare audit report and corrective action tracker	HSE Manager	Quarterly
88	Welfare facility documentation and grievance mechanism	Transport buses for worker commute inspected for roadworthiness, seatbelts and licensed driver	Vehicle inspection checklist and driver licence check	Transport Coordinator	Monthly

Each checkpoint records Status (Yes / No / N/A), Comments, Corrective Action and Sign-off. Switch to Complete in-app to fill it here, or download the blank version to complete on site.

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