Part C — Office & Communication

New employee orientation checklist

Workbook section 19

Owner

HSE Manager / Document Controller

Review / trigger

Annual review; update immediately if legal, authority, project, client, or scope requirements change.

Primary references

Plan C19 New Employee Orientation

Checkpoints

Open live checklist

#	Area	Checkpoint / Requirement	Evidence / Acceptance Criteria	Responsible	Frequency
1	General HSE Induction Content	New employee briefed on drug and alcohol policy and consequences of non-compliance	Signed acknowledgement of drug and alcohol policy	HSE Officer	At induction
2	General HSE Induction Content	New employee shown location and use of nearest fire alarm call point and extinguisher for their work area	Induction checklist item signed confirming demonstration given	HSE Officer	At induction
3	Role-Specific Orientation	New employee escorted on site orientation walk covering their specific work area and adjacent hazards	Site walk log with route and hazards covered noted	Site Supervisor	At induction
4	Role-Specific Orientation	New employee issued task-specific PPE matched to risk assessment for assigned role	PPE issue register signed by employee	Store Keeper	At induction
5	Post-Induction Follow-Up	Buddy/mentor assigned to new employee for first two weeks on site	Buddy assignment record with mentor name and duration	Site Supervisor	First two weeks
6	Pre-Induction Documentation & Verification	Valid passport copy, Emirates ID and visa status verified before site access	Copy of documents filed in employee HR file, status confirmed valid	HR Officer	Prior to induction
7	Pre-Induction Documentation & Verification	Medical fitness certificate obtained confirming employee fit for assigned duties	Valid medical fitness certificate on file, less than 6 months old	HR Officer	Prior to induction
8	Pre-Induction Documentation & Verification	Trade/skill certificates and competency cards verified against job role	Certificate verification checklist completed and signed	HSE Officer	Prior to induction
9	Pre-Induction Documentation & Verification	Insurance/workmen compensation coverage confirmed active for new employee	Insurance policy schedule shows employee listed as covered	HR Officer	Prior to induction
10	Pre-Induction Documentation & Verification	Employment contract and job description issued and acknowledged by employee	Signed contract and job description on file	HR Officer	Prior to induction
11	Pre-Induction Documentation & Verification	Previous employer HSE record/reference checked where applicable	Reference check record or waiver noted in file	HR Officer	Prior to induction
12	Pre-Induction Documentation & Verification	Language proficiency assessed to determine need for translated induction material	Language assessment note in employee file	HR Officer	Prior to induction
13	Pre-Induction Documentation & Verification	New employee registered in project workforce database with unique ID	Workforce database entry confirmed with photo ID	Site Administrator	Prior to induction
14	General HSE Induction Content	Company HSE policy and commitment explained to new employee	Induction presentation slide covered, employee sign-off obtained	HSE Officer	At induction
15	General HSE Induction Content	Site-specific hazards and risks overview presented (working at height, lifting, excavation etc.)	Induction attendance record listing hazard topics covered	HSE Officer	At induction
16	General HSE Induction Content	Emergency response procedures explained including alarm signals and assembly points	Employee acknowledgment on induction form	HSE Officer	At induction
17	General HSE Induction Content	PPE requirements per work area/task explained and issued	PPE issue register signed by employee	HSE Officer	At induction
18	General HSE Induction Content	Permit to work system overview provided for relevant high-risk activities	Induction record confirms PTW topic covered with examples	HSE Officer	At induction
19	General HSE Induction Content	Incident/near-miss reporting procedure explained including stop-work-authority	Employee sign-off confirming understanding of reporting duty	HSE Officer	At induction
20	General HSE Induction Content	Housekeeping standards and waste management expectations communicated	Induction checklist item ticked and signed	HSE Officer	At induction
21	General HSE Induction Content	Site traffic management rules and pedestrian routes explained	Site map reviewed with employee, acknowledgment signed	HSE Officer	At induction
22	General HSE Induction Content	Substance abuse policy and random testing procedure explained	Policy acknowledgment form signed by employee	HR Officer	At induction
23	General HSE Induction Content	Disciplinary consequences for HSE violations communicated clearly	Induction form section signed confirming understanding	HSE Officer	At induction
24	Site-Specific Orientation	Physical site walk-around conducted covering key hazard areas	Site walk-around log with route and duration recorded	HSE Officer	At induction
25	Site-Specific Orientation	Location of first aid points, fire extinguishers and muster points shown physically	Walk-around checklist confirms each location visited	HSE Officer	At induction
26	Site-Specific Orientation	Welfare facilities (toilets, rest areas, drinking water, canteen) location shown	Orientation checklist item signed off	HSE Officer	At induction
27	Site-Specific Orientation	High-risk zones (crane areas, excavation, confined space) identified and access restrictions explained	Hazard zone map reviewed with employee, signature obtained	HSE Officer	At induction
28	Site-Specific Orientation	Site organization chart and key HSE contacts introduced	Org chart handout provided, contacts explained	HSE Officer	At induction
29	Site-Specific Orientation	Vehicle and pedestrian segregation routes walked through with employee	Walk-through record with route diagram attached	HSE Officer	At induction
30	Site-Specific Orientation	Site-specific environmental controls (dust, noise, waste) explained	Induction record confirms environmental topic covered	HSE Officer	At induction
31	Site-Specific Orientation	Employee introduced to immediate supervisor and work team	Introduction confirmed via signed handover note	Site Supervisor	At induction
32	Task-Specific & Job Hazard Training	Job hazard analysis (JHA) for assigned task reviewed with new employee	JHA document signed by employee confirming understanding	HSE Officer	Before task assignment
33	Task-Specific & Job Hazard Training	Equipment/tool-specific training provided before independent operation	Equipment training record and competency sign-off	Site Supervisor	Before task assignment
34	Task-Specific & Job Hazard Training	Manual handling technique training delivered for physical tasks	Training attendance sheet with demonstration confirmation	HSE Officer	Before task assignment
35	Task-Specific & Job Hazard Training	Chemical/COSHH hazards relevant to role explained with SDS access shown	COSHH briefing record and SDS location confirmed	HSE Officer	Before task assignment
36	Task-Specific & Job Hazard Training	Working at height or confined space specific training provided if applicable	Specialized training certificate verified before deployment	HSE Officer	Before task assignment
37	Task-Specific & Job Hazard Training	Buddy/mentor system assigned for first week of work on site	Buddy assignment recorded in induction file	Site Supervisor	At induction
38	Task-Specific & Job Hazard Training	Toolbox talk attendance requirement explained and first talk scheduled	Toolbox talk schedule entry created for new employee	HSE Officer	At induction
39	Task-Specific & Job Hazard Training	Competency assessment conducted before employee performs high-risk task unsupervised	Competency assessment record signed by assessor	HSE Officer	Before task assignment
40	PPE Issuance & Fit Verification	Standard PPE (helmet, safety shoes, hi-vis vest, gloves, goggles) issued to employee	Signed PPE issue register with sizes and dates	HSE Officer	At induction
41	PPE Issuance & Fit Verification	PPE fit and condition verified appropriate for employee and task	PPE fit-check confirmation on issue form	HSE Officer	At induction
42	PPE Issuance & Fit Verification	Task-specific PPE (harness, respirator, face shield) issued where required by JHA	Additional PPE issue log cross-referenced to JHA	HSE Officer	Before task assignment
43	PPE Issuance & Fit Verification	Employee trained on correct donning, doffing and inspection of PPE	Training record with practical demonstration sign-off	HSE Officer	At induction
44	PPE Issuance & Fit Verification	PPE replacement procedure explained to employee	Induction checklist item confirming procedure explained	HSE Officer	At induction
45	PPE Issuance & Fit Verification	Employee informed of PPE maintenance and storage responsibilities	Acknowledgment signed on PPE issue form	HSE Officer	At induction
46	PPE Issuance & Fit Verification	Health surveillance requirements linked to PPE use explained (e.g. respiratory)	Health surveillance briefing note signed	HSE Officer	At induction
47	PPE Issuance & Fit Verification	PPE issue register reconciled against employee headcount monthly	Reconciliation report signed by HSE Officer	HSE Officer	Monthly
48	Emergency Response & First Aid Awareness	Fire evacuation procedure and alarm sound demonstrated to new employee	Induction record confirms alarm demonstration attended	HSE Officer	At induction
49	Emergency Response & First Aid Awareness	Location of nearest first aid point and first aider identity communicated	Employee acknowledgment on induction checklist	HSE Officer	At induction
50	Emergency Response & First Aid Awareness	Emergency contact numbers card issued to employee	Issue log signed by employee confirming receipt	HSE Officer	At induction
51	Emergency Response & First Aid Awareness	Procedure for reporting injuries and accessing medical treatment explained	Induction form section signed confirming understanding	HSE Officer	At induction
52	Emergency Response & First Aid Awareness	Employee informed of muster point and headcount procedure during emergency	Walk-through confirmation with muster point sign-off	HSE Officer	At induction
53	Emergency Response & First Aid Awareness	Employee briefed on heat stress/illness symptoms and prevention (summer months)	Heat stress briefing record signed, especially Jun-Sep intake	HSE Officer	Seasonal (Jun-Sep)
54	Emergency Response & First Aid Awareness	New employee included in next scheduled emergency evacuation drill	Drill attendance record includes new employee name	HSE Officer	Within first month
55	Emergency Response & First Aid Awareness	Confined space/rescue procedure briefing given if role involves such work	Specialized briefing record signed by employee	HSE Officer	Before task assignment
56	Legal, Labour Rights & Welfare Briefing	UAE labour law rights and working hours regulations explained to employee	Briefing acknowledgment form signed by employee	HR Officer	At induction
57	Legal, Labour Rights & Welfare Briefing	Grievance and complaint mechanism explained including anti-harassment policy	Policy acknowledgment signed, contact channel provided	HR Officer	At induction
58	Legal, Labour Rights & Welfare Briefing	Wage payment schedule (WPS) and salary structure explained	Salary briefing record signed by employee	HR Officer	At induction
59	Legal, Labour Rights & Welfare Briefing	Accommodation and transport standards briefed where company-provided	Welfare briefing checklist item signed	HR Officer	At induction
60	Legal, Labour Rights & Welfare Briefing	Leave entitlement, end-of-service and termination policy explained	Policy document handout receipt signed	HR Officer	At induction
61	Legal, Labour Rights & Welfare Briefing	Code of conduct and disciplinary policy issued and explained	Signed acknowledgment of code of conduct	HR Officer	At induction
62	Legal, Labour Rights & Welfare Briefing	Employee awareness of right to refuse unsafe work (stop-work authority) confirmed	Stop-work authority acknowledgment form signed	HSE Officer	At induction
63	Legal, Labour Rights & Welfare Briefing	Non-discrimination and equal opportunity policy communicated	Policy briefing record signed by employee	HR Officer	At induction
64	Assessment, Sign-off & Records	Induction comprehension assessed via verbal or written quiz	Completed quiz/assessment sheet with passing score on file	HSE Officer	At induction
65	Assessment, Sign-off & Records	Employee and HSE Officer both sign completed induction checklist	Fully signed induction checklist filed in employee record	HSE Officer	At induction
66	Assessment, Sign-off & Records	Induction certificate/card issued to employee for site access control	Induction card issued, linked to access control system	HSE Officer	At induction
67	Assessment, Sign-off & Records	Induction record uploaded to project HSE management system/database	Database entry confirmed with induction date and trainer name	HSE Officer	Within 24 hours of induction
68	Assessment, Sign-off & Records	Refresher induction scheduled if employee has gap in site presence exceeding 6 months	Refresher schedule entry created and tracked	HSE Officer	As required
69	Assessment, Sign-off & Records	Supervisor confirms employee readiness to commence work following induction	Supervisor sign-off on deployment authorization form	Site Supervisor	At induction
70	Assessment, Sign-off & Records	Induction feedback collected from new employee for continuous improvement	Feedback form completed and reviewed by HSE Manager	HSE Manager	At induction
71	Assessment, Sign-off & Records	Induction records retained per project document retention policy (min 3 years)	Document control audit confirms retention compliance	HSE Officer	Annually
72	Probation Period HSE Monitoring	New employee performance and HSE compliance monitored during probation period	Probation monitoring log with weekly observations recorded	Site Supervisor	Weekly during probation
73	Probation Period HSE Monitoring	Additional coaching provided for employees showing unsafe behaviour post-induction	Coaching session record with corrective actions noted	HSE Officer	As required
74	Probation Period HSE Monitoring	Follow-up toolbox talk attendance tracked for new employee's first month	Attendance register cross-checked against schedule	HSE Officer	Weekly during first month
75	Probation Period HSE Monitoring	Near-miss/incident involvement of new employees reviewed for induction gaps	Incident review notes cross-referenced with induction records	HSE Manager	Monthly
76	Probation Period HSE Monitoring	Probation-end HSE competency review conducted before confirmation	Competency review form completed and signed	HSE Officer	At probation end
77	Probation Period HSE Monitoring	New employee's understanding of PTW and JHA process re-verified after first month	Re-verification checklist signed by supervisor	Site Supervisor	After first month
78	Probation Period HSE Monitoring	Language or communication barriers affecting HSE compliance reassessed	Reassessment note filed with mitigation actions if needed	HSE Officer	Monthly during probation
79	Probation Period HSE Monitoring	Buddy/mentor feedback on new employee HSE conduct documented	Buddy feedback form completed and filed	Site Supervisor	At probation end
80	Cultural & Diversity Awareness	Multinational workforce cultural sensitivity briefing provided to new employee	Briefing attendance record signed by employee	HR Officer	At induction
81	Cultural & Diversity Awareness	Prayer/rest facilities and religious observance accommodations explained	Welfare briefing checklist item signed	HR Officer	At induction
82	Cultural & Diversity Awareness	Interpreter or translated induction materials provided for non-English/Arabic speakers	Translated material issue log or interpreter attendance recorded	HSE Officer	At induction
83	Mental Health & Wellbeing Awareness	Employee assistance/wellbeing support programme introduced to new employee	Programme brochure/contact details issued and acknowledged	HR Officer	At induction
84	Mental Health & Wellbeing Awareness	Fatigue management and rest break entitlements explained	Fatigue policy briefing record signed by employee	HR Officer	At induction
85	Mental Health & Wellbeing Awareness	Reporting channel for workplace stress or bullying concerns communicated	Acknowledgment form signed confirming understanding	HR Officer	At induction
86	Induction Trainer & Quality Assurance	Induction delivered only by trainer holding valid OSHAD-approved trainer credential	Trainer certificate verified and referenced on induction record	HSE Manager	At induction
87	Induction Trainer & Quality Assurance	Induction session duration meets minimum project HSE plan requirement (e.g. 2 hours)	Session timing logged on attendance sheet	HSE Officer	At induction
88	Induction Trainer & Quality Assurance	Random audit of completed inductions conducted by HSE Manager for quality control	Audit checklist sample review with findings closed out	HSE Manager	Monthly
89	Induction Trainer & Quality Assurance	Corrective actions from induction audits tracked to closure	Corrective action tracker updated with closure evidence	HSE Manager	Monthly

Each checkpoint records Status (Yes / No / N/A), Comments, Corrective Action and Sign-off. Switch to Complete in-app to fill it here, or download the blank version to complete on site.

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