Part B — Chemicals & SDS

SDS Chemical Checklist

Owner

HSE Manager / Document Controller

Review / trigger

Annual review; update on legal, authority, project or client change

Checkpoints

#	Area	Checkpoint / Requirement	Evidence / Acceptance Criteria	Responsible	Frequency
1	1. Chemical Inventory Register	Master chemical inventory register maintained for site listing every hazardous substance held	Signed-off inventory register available on-site cross-checked against store stock	HSE Officer	Monthly
2	1. Chemical Inventory Register	Inventory register includes product name, manufacturer, quantity, storage location and SDS reference number	Inventory columns complete with no blank fields, spot-checked against 10 sample items	HSE Officer	Monthly
3	1. Chemical Inventory Register	New chemicals verified against approved substances list before procurement approval	Approved substance list with procurement sign-off trail retained	Procurement Coordinator	Per delivery
4	1. Chemical Inventory Register	Banned or restricted substances under UAE Federal Law No. 24 of 1999 and MOCCAE controls excluded from inventory	Inventory screened against MOCCAE restricted list with confirmation memo	HSE Manager	Quarterly
5	1. Chemical Inventory Register	Inventory reconciled with actual stock during store audits	Reconciliation report showing register quantity vs physical count with variance under 5%	Store Keeper	Monthly
6	1. Chemical Inventory Register	Obsolete or expired chemicals identified and scheduled for disposal	Disposal log referencing expired items with EPD/Municipality manifest	HSE Officer	Quarterly
7	1. Chemical Inventory Register	Inventory register accessible to emergency responders and Civil Defence during incidents	Copy of register posted at site office and store entrance	HSE Officer	Monthly
8	2. SDS Availability and File Management	Current SDS held for every chemical listed in inventory register	SDS file audit confirms 100% match with inventory list	HSE Officer	Monthly
9	2. SDS Availability and File Management	SDS binder maintained at chemical storage area, site office and first aid point	Three physical/digital SDS access points verified during walkthrough	HSE Officer	Weekly
10	2. SDS Availability and File Management	SDS format complies with 16-section GHS structure as adopted under UAE.S GSO 1270 standard	Sample SDS check confirms 16 sections present and populated	HSE Officer	Quarterly
11	2. SDS Availability and File Management	Digital SDS repository backed up and accessible via mobile device on site	Cloud/local backup log with last sync date within 30 days	IT/HSE Coordinator	Monthly
12	2. SDS Availability and File Management	SDS retrievable within 5 minutes of request during emergency drills	Drill record showing retrieval time logged by observer	HSE Officer	Quarterly
13	3. Chemical Labelling	All containers labelled per GHS pictograms, signal words and hazard statements	Labelling audit checklist with photographic evidence of compliant containers	HSE Officer	Weekly
14	3. Chemical Labelling	Secondary/decanted containers labelled with product identity and hazard information	Spot check of decanted containers in work areas shows correct labels	Site Supervisor	Weekly
15	3. Chemical Labelling	Labels printed in English and Arabic per UAE labelling requirements	Sample labels reviewed for bilingual content	HSE Officer	Monthly
16	3. Chemical Labelling	Faded, damaged or missing labels replaced promptly	Label replacement log with date and container ID	Store Keeper	Weekly
17	3. Chemical Labelling	Pipework and bulk tanks containing hazardous chemicals identified with flow direction and content labels	Pipe labelling inspection record for bulk storage/process lines	HSE Officer	Quarterly
18	4. Chemical Storage and Segregation	Chemicals segregated by hazard class per incompatibility matrix (acids, alkalis, oxidisers, flammables)	Storage layout plan matches physical segregation, verified by inspection	HSE Officer	Monthly
19	4. Chemical Storage and Segregation	Flammable chemical store constructed and ventilated per Dubai Civil Defence / Trakhees fire code requirements	Civil Defence approval certificate for flammable store on file	HSE Manager	Annually
20	4. Chemical Storage and Segregation	Secondary containment/bunding provided for liquid chemical storage sized to 110% of largest container	Bund capacity calculation sheet and inspection record	HSE Officer	Quarterly
21	4. Chemical Storage and Segregation	Chemical store secured against unauthorized access with restricted key control	Access log and key issue register reviewed	Store Keeper	Monthly
22	4. Chemical Storage and Segregation	Storage area free of ignition sources with appropriate electrical rating (Ex-rated) where flammables stored	Electrical certification/Ex-equipment inspection tag verified	HSE Officer	Quarterly
23	4. Chemical Storage and Segregation	Maximum permissible storage quantities not exceeded per Civil Defence licence conditions	Stock quantity cross-checked against licensed threshold limits	HSE Manager	Monthly
24	4. Chemical Storage and Segregation	Temperature-sensitive chemicals stored within manufacturer-specified range	Storage temperature log within specified limits	Store Keeper	Daily
25	5. Personal Protective Equipment for Chemical Handling	Task-specific PPE (gloves, goggles, respirators) selected per SDS Section 8 recommendations	PPE selection matrix cross-referenced to SDS for each chemical	HSE Officer	Monthly
26	5. Personal Protective Equipment for Chemical Handling	Chemical-resistant PPE inspected before use and replaced when degraded	PPE inspection checklist with replacement records	Site Supervisor	Weekly
27	5. Personal Protective Equipment for Chemical Handling	Respiratory protection fit-tested for workers handling volatile/toxic substances	Fit test certificates on file for assigned personnel	HSE Officer	Annually
28	5. Personal Protective Equipment for Chemical Handling	Eyewash stations and safety showers installed within 10 seconds' travel time of chemical handling areas	Eyewash/shower location survey and flow test record	HSE Officer	Monthly
29	6. Spill Prevention and Emergency Response	Spill kits appropriate to stored chemical types positioned at storage and handling points	Spill kit inventory checklist confirming contents and location	HSE Officer	Weekly
30	6. Spill Prevention and Emergency Response	Workers trained in spill containment and reporting procedure	Training attendance record and toolbox talk log	HSE Officer	Quarterly
31	6. Spill Prevention and Emergency Response	Chemical spill/incident response procedure displayed at storage area	Posted procedure verified during site walk	HSE Officer	Monthly
32	6. Spill Prevention and Emergency Response	Spill incidents logged, investigated and corrective actions closed out	Incident register with closure evidence	HSE Manager	Per occurrence
33	6. Spill Prevention and Emergency Response	Contaminated PPE and clean-up materials disposed of as hazardous waste per EPD requirements	Waste manifest referencing EPD-licensed contractor	HSE Officer	Per occurrence
34	7. Training and Competency	Chemical handling induction training delivered to all workers before task assignment	Training records/signed attendance sheets matched to workforce list	HSE Officer	Per new starter
35	7. Training and Competency	SDS interpretation training provided to supervisors and store keepers	Training certificate/register for supervisory staff	HSE Manager	Annually
36	7. Training and Competency	Refresher training conducted following incidents or process changes	Refresher training log linked to trigger event	HSE Officer	As required
37	7. Training and Competency	Competency of designated chemical safety focal point verified	CV/certification of focal point retained in HSE file	HSE Manager	Annually
38	8. Health Surveillance and Exposure Monitoring	Workers exposed to hazardous chemicals enrolled in occupational health surveillance program	Medical surveillance schedule and completion records	HSE Manager	Annually
39	8. Health Surveillance and Exposure Monitoring	Workplace exposure monitoring conducted for substances with occupational exposure limits	Monitoring report compared against OSHAD/MOHRE exposure limits	HSE Officer	Annually
40	8. Health Surveillance and Exposure Monitoring	Biological monitoring results reviewed and workers notified confidentially	Confidential medical review log	Occupational Health Nurse	Annually
41	8. Health Surveillance and Exposure Monitoring	Fit-to-work assessments completed for chemical handlers with health conditions	Medical fitness certificates on file	HSE Manager	Annually
42	9. Waste and Disposal Management	Hazardous chemical waste segregated and stored in designated waste area pending disposal	Waste segregation area inspection with signage confirmation	HSE Officer	Weekly
43	9. Waste and Disposal Management	Disposal carried out only through EPD/Municipality-licensed waste contractor	Valid waste transporter licence and disposal certificate on file	HSE Manager	Per disposal
44	9. Waste and Disposal Management	Waste transfer manifests retained for minimum 3 years	Manifest archive reviewed for completeness	HSE Officer	Quarterly
45	10. Regulatory Compliance and Audit	Chemical storage and handling practices comply with OSHAD-SF / Federal Decree-Law No. 20 of 2020 on OHS	Compliance checklist cross-referenced to regulatory clauses	HSE Manager	Quarterly
46	10. Regulatory Compliance and Audit	Civil Defence NOC / permit for hazardous material storage current and displayed	Valid NOC certificate posted at storage area	HSE Manager	Annually
47	10. Regulatory Compliance and Audit	Internal chemical safety audit conducted with findings tracked to closure	Audit report with corrective action tracker	HSE Manager	Quarterly
48	10. Regulatory Compliance and Audit	External regulatory inspection findings closed within agreed timeframe	Inspection report and closure verification correspondence	HSE Manager	Per inspection
49	1. Chemical Inventory Register	Inventory register version-controlled with revision number and approval signature	Latest revision stamped and superseded copies archived	HSE Officer	Quarterly
50	1. Chemical Inventory Register	Sub-contractor chemicals declared and added to master inventory before bring-on-site	Subcontractor chemical declaration form cross-checked against register	HSE Officer	Per new chemical
51	2. SDS Availability and File Management	SDS index/log sheet maintained at front of binder listing all contained SDS	Index sheet matches actual SDS contents count	HSE Officer	Monthly
52	2. SDS Availability and File Management	Missing SDS identified during audit escalated to procurement for supplier follow-up	Escalation email/tracker log for missing SDS items	HSE Officer	Monthly
53	3. Chemical Labelling	Labelling of transported/transferred chemical containers verified before leaving storage area	Transfer log with label verification checkbox	Store Keeper	Per transfer
54	3. Chemical Labelling	Unlabelled or unknown containers quarantined pending identification	Quarantine area inspection log with tagged unknown containers	HSE Officer	Weekly
55	4. Chemical Storage and Segregation	Ventilation system in chemical store inspected and functioning per design specification	Ventilation inspection/maintenance record	HSE Officer	Monthly
56	4. Chemical Storage and Segregation	Fire extinguishers matched to chemical class provided at storage area and inspected	Fire extinguisher inspection tags current within store	HSE Officer	Monthly
57	4. Chemical Storage and Segregation	Chemical store signage (hazard warning, no smoking, PPE required) displayed and legible	Signage photographic audit during walkthrough	HSE Officer	Monthly
58	5. Personal Protective Equipment for Chemical Handling	PPE storage area kept clean and segregated from contaminated PPE awaiting disposal	PPE storage inspection checklist	Store Keeper	Weekly
59	6. Spill Prevention and Emergency Response	Drainage points near chemical storage protected against spill runoff with drain covers/booms available	Drain protection inspection record	HSE Officer	Monthly
60	6. Spill Prevention and Emergency Response	Mock spill drill conducted to test response time and kit adequacy	Drill report with timing and kit performance evaluation	HSE Manager	Semi-annually
61	7. Training and Competency	Emergency responders trained specifically in chemical incident response including use of spill kits	Emergency responder training certificate log	HSE Manager	Annually
62	8. Health Surveillance and Exposure Monitoring	Records of chemical exposure incidents maintained and linked to affected worker health file	Exposure incident log cross-referenced to medical file	HSE Manager	Per occurrence
63	9. Waste and Disposal Management	Empty chemical containers triple-rinsed or treated as hazardous waste before disposal/reuse	Container decontamination log	Store Keeper	Per occurrence
64	10. Regulatory Compliance and Audit	Chemical transport on-site (forklift/trolley) complies with segregation and spill containment rules	Internal transport inspection checklist	HSE Officer	Monthly
65	11. Management of Change for Chemicals	New chemical substitution assessed for lower-hazard alternatives before approval	Substitution assessment form completed prior to procurement	HSE Manager	Per new chemical
66	11. Management of Change for Chemicals	Change in chemical supplier or formulation triggers re-assessment of storage and handling controls	Management of change record linked to supplier change	HSE Manager	As required
67	11. Management of Change for Chemicals	Temporary/short-term chemical use (e.g. specialist coatings) subject to same control requirements as permanent stock	Temporary chemical use approval form on file	HSE Officer	Per occurrence
68	12. Contractor and Visitor Chemical Safety	Visiting contractors bringing chemicals on-site provide SDS and inventory declaration prior to access	Gate access chemical declaration record	HSE Officer	Per visit
69	12. Contractor and Visitor Chemical Safety	Contractor chemical storage areas subject to same segregation and labelling audit as main store	Contractor storage audit checklist	HSE Officer	Monthly
70	12. Contractor and Visitor Chemical Safety	Visitors briefed on chemical hazard areas and emergency procedures during site induction	Visitor induction record noting chemical hazard briefing	HSE Officer	Per visit
71	1. Chemical Inventory Register	Inventory register cross-referenced with procurement system to prevent unregistered purchases	System reconciliation report showing matched purchase orders	Procurement Coordinator	Monthly
72	1. Chemical Inventory Register	Quantities of chemicals per trade package tracked to avoid unrecorded on-site stockpiling by workers	Trade package chemical tracking sheet	Site Supervisor	Weekly
73	2. SDS Availability and File Management	SDS file custodian assigned with backup custodian nominated for continuity	Custodian assignment record with backup nominee named	HSE Manager	Annually
74	2. SDS Availability and File Management	SDS for chemicals no longer in use removed from active operational areas but retained in archive	Archive log showing removal date and retention reference	HSE Officer	Quarterly
75	3. Chemical Labelling	GHS pictogram wall chart displayed at storage and use areas for quick worker reference	Wall chart presence confirmed during site walkthrough	HSE Officer	Monthly
76	3. Chemical Labelling	Labels checked for resistance to on-site environmental conditions (heat, moisture, UV)	Label durability spot-check after exposure period	HSE Officer	Quarterly
77	4. Chemical Storage and Segregation	Incompatible chemical delivery rejected at gate if segregation cannot be maintained on arrival	Gate rejection log with reason code for incompatibility	Store Keeper	Per delivery
78	4. Chemical Storage and Segregation	Chemical store housekeeping maintained free of spill residue, debris and unauthorized combustible storage	Housekeeping inspection checklist score above threshold	HSE Officer	Weekly
79	5. Personal Protective Equipment for Chemical Handling	PPE issue register maintained linking issued items to specific chemical task and worker	PPE issue register cross-checked against task assignment	Store Keeper	Weekly
80	5. Personal Protective Equipment for Chemical Handling	Decontamination facilities (boot wash, PPE doffing area) provided adjacent to high-risk chemical tasks	Decontamination facility inspection record	HSE Officer	Monthly
81	6. Spill Prevention and Emergency Response	Emergency shutdown procedure for chemical transfer/dosing systems tested for functionality	Shutdown test record with date and outcome	HSE Officer	Quarterly
82	6. Spill Prevention and Emergency Response	Nearest hospital/poison control contact details posted at chemical storage and first aid areas	Emergency contact signage verified during walkthrough	HSE Officer	Monthly
83	7. Training and Competency	Training records linked to individual worker chemical handling permits/authorizations	Authorization matrix cross-referenced with training completion status	HSE Officer	Quarterly
84	7. Training and Competency	Language-appropriate training materials used to ensure comprehension by multinational workforce	Training material language audit for workforce composition	HSE Manager	Annually
85	8. Health Surveillance and Exposure Monitoring	Occupational health clinic records reconciled with chemical exposure task list	Reconciliation report between clinic records and task exposure list	HSE Manager	Annually
86	9. Waste and Disposal Management	Chemical waste storage area segregated from general construction waste and clearly signed	Segregation inspection record with signage confirmation	HSE Officer	Weekly
87	10. Regulatory Compliance and Audit	Chemical safety data submitted to client/consultant as part of monthly HSE reporting package	Monthly HSE report containing chemical safety section	HSE Manager	Monthly
88	11. Management of Change for Chemicals	Risk assessment revalidated when chemical usage volume increases beyond originally assessed threshold	Revalidated risk assessment referencing new volume threshold	HSE Officer	As required

Each checkpoint records Status (Yes / No / N/A), Comments, Corrective Action and Sign-off. Switch to Complete in-app to fill it here, or download the blank version to complete on site.

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